RFP - Corrective Repair and Preventative Maintenance Overhead Door Services

Fermi Forward Discovery Group, LLC is soliciting an Indefinite Delivery/Indefinite Quantity (ID/IQ) subcontract for corrective repair and preventative maintenance services for overhead doors, revolving doors, automatic pedestrian doors, fire doors, and dock levelers at the Fermi National Accelerator Laboratory in Batavia, Illinois. This solicitation is issued on behalf of the Department of Energy's Fermi National Accelerator Laboratory. The contract requires offerors to provide Firm-Fixed-Price (FFP) and Firm-Fixed Unit Price (FFUP) rates for emergency repairs, routine repairs, and preventative maintenance services, along with equipment rental rates for various lift types. Proposals will be evaluated using a Lowest Price Technically Acceptable (LPTA) source selection process, with technical evaluation factors including experience with different door types, emergency response procedures, preventive maintenance plans, parts management, safety protocols, warranty provisions, and quality control capabilities. The solicitation employs a Lowest Price Technically Acceptable evaluation methodology and intends to award to two qualified vendors. Questions must be submitted by December 10, 2025 at 12:00 pm CST, and completed proposals with all required documents are due by December 17, 2025 at 12:00 pm CST.

This is a non-set-aside procurement with no identified incumbent contractor. The contract period spans from January 2026 through December 2030, consisting of one 12-month base period and four optional 12-month renewal periods. The door inventory at Fermilab comprises 288 doors across multiple buildings throughout the campus, including overhead doors, automatic pedestrian doors, fire doors, revolving doors, and dock levelers, with maintenance schedules ranging from annual to semi-annual. Specific pricing for labor and equipment will be established through the Pricing Schedule (Attachment B), which incorporates Service Contract Act wage determinations for Illinois DuPage and Kane Counties, though exact contract values are not disclosed in the solicitation materials. The place of performance is Fermi National Accelerator Laboratory located in Batavia, Illinois 60510, with services required across the laboratory's approximately 6,800-acre campus that averages 1,686 personnel onsite daily.