RFI# 36C25625Q1313- Reverse Osmosis System Maintenance and Repair Service for the G. V. Sonny Montgomery VA Medical Center, Jackson MS 39216

The Department of Veterans Affairs, G.V. "Sonny" Montgomery VA Medical Center in Jackson, Mississippi, is seeking a contractor to provide comprehensive maintenance and repair services for one reverse osmosis water purification system used in surgical equipment sterilization. The contractor will be responsible for monthly maintenance services including parts replacement, testing (critical water, bacteria, and endotoxin), and providing consumables such as carbon blocks and anti-scale treatment, as well as responding to repair calls within 2 hours and arriving on-site within 24 hours. Key requirements include annual replacement of UV lamps, vent filters, and endotoxin filters, with all work performed during normal business hours from 8:00 a.m. to 4:30 p.m., Monday through Friday. Contractors must provide detailed digital reports within 7 days of service completion, maintain compliance with VA, NFPA, FDA, and OSHA standards, and offer a one-year warranty on all equipment and services. The government has established a deadline of August 28, 2025, at 11:00 a.m. Central Time for written responses, which must be submitted via email in specified formatting requirements including 8.5 x 11 inch pages with 12-point font and 1-inch margins.

This procurement is designated as a total small business set-aside under NAICS code 221310 (Water Supply and Irrigation Systems) with a size standard of $41 million. No current incumbent contractor or specific award values are mentioned in the documentation. The contract structure includes a base year with four additional option renewal years, creating a potential five-year performance period from October 1, 2025, to September 30, 2030. Contractors must be registered in the System for Award Management (SAM) to be eligible for consideration. The government reserves the right to determine whether to proceed with a competitive procurement based on the responses received to this pre-solicitation notice. The facility operates one reverse osmosis water purification system that requires ongoing maintenance and repair coverage throughout the contract period.