Retail Fuel Services at Joint Base San Antonio, TX

This is a Sources Sought Notice and is intended for informational and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the Defense Logistics Agency Energy (DLA-Energy). For reference purposes, this System for Award Management (SAM) notice is numbered SPE603-26-R-5X10. The amount of information available at this time is limited. This notice is also issued for the purpose of market research in accordance with Federal Acquisitions Regulation (FAR) Part 10.

DLA Energy, Bulk Petroleum Services Business Unit-FESBA seeks to identify potential qualified businesses that are able to provide Optimization Contractor Owned Contractor- Operated (COCO) retail fuel services at Joint Base San Antonio, Texas (Fort Sam Houston and Camp Bullis) by June 01, 2026. The contractor is responsible for establishing the facility, and responsible for the operations, management, and administration pertaining to the receipt, storage, protection, and shipping of MOGAS and ULSD fuels services. The contractor will be expected to provide COCO operation and maintenance for bulk and retail refueling services.

Interested companies should respond to the questions below. Responses are limited to not more than 5 pages. Any information provided to the Government as a result of this notice is voluntary. The Government will not pay for any information submitted in response to this notice.

1.  A company profile to include number of employees, office location (s), DUNS/CAGE Code number, and a statement regarding current business status. Please note that registration in the SAM is required for DLA Energy contractors.

2.  Capability Statement  providing qualified and experienced personnel, with appropriate clearances, if required. 

3.  Past Performance:  Do you have past performance as a prime contractor or subcontractor on service contract for similar fuels management requirements?  If so, please provide the following: Contract Number, Name of Government Agency or Commercial Entity, Period of Performance, Dollar Value, Type of Contract (Fixed Price, Cost Reimbursement, etc.), and an explanation of services provided as they relate to fuels Dock Services. If your firm acted as a subcontractor or joint venture, name the prime contractor or other party, the specific work performed and percentage. Address any past performance problems, and resolutions taken.

4.  Do you anticipate any type of teaming arrangement for this requirement? If yes, please address what kind of arrangement and what percentage of work, type (s) of service would you perform.

5.  Does your company have the financial capability and financial stability, and/or adequate lines of credit to sustain and support a 24 year contract?

6. Does your company have the financial capability of meeting any associated capital expenses (including the development of necessary facilities) for a minimum of 13 months after contract award without receiving any payment from the Government?  

7.  What realistic phase-in period would you require to commence performance with personnel, equipment, and materials?

The information gathered from this announcement will be used to determine if responsible sources exist in determining if this effort can be competitive. Furthermore, the Government will use the information, in part, to determine the best acquisition strategy for a potential procurement action and to assist in making future acquisition strategy decisions. This is not a request for quote or proposal.

The deadline for responding to this Sources Sought Notice is 1300 hours Local Time Ft. Belvoir, VA on November 21, 2025. Only responses submitted via E-Mail will be considered. E-Mail submissions to:  Dominique Vest at Dominique.1.Vest@dla.mil.