Residential Furniture Rental Program for the U. S. Embassy Spain and Portugal

PRE-SOLICITATION NOTICE

Solicitation No.:  19GE5024R0069

The Regional Procurement Support Office, Frankfurt provides the following Pre-Solicitation Notice regarding the issuance of a Request for Proposal (RFP) for:

Residential Furniture Rental Program for the U.S. Embassy Spain and Portugal

The Regional Procurement Support Office in Frankfurt, Germany, intends to issue an RFP and award a Fixed Firmed Price Indefinite Delivery Indefinite Quantity (IDIQ) type of contract during the second quarter of calendar year 2024.

The successful contractor shall provide competitive proposals to provide personnel, equipment, and all necessary resources for provision of furniture leasing. All furniture shall be provided on a rental basis, and thus, will remain the property of the contractor throughout the entire duration of the contract. None of this furniture will be purchased by the Government. Companies shall be knowledgeable in written and spoken English and possess all appropriate permits and licenses to perform work in Spain and Portugal.

The contractor shall be responsible for the acquisition, storage, insurance, maintenance, transportation, delivery, pick-up, installation and installation materials of all furniture and items leased under the contract and for the provision and removal of all packing materials from the residence after delivery / pick-up.

The contract’s period of performance shall begin upon the issuance of a notice to proceed and last 12 months, with four additional option year periods.

The Solicitation is planned to be issued in May 2024 and the solicitation package will be posted on www.sam.gov with solicitation number 19GE5024R0069.

Firms shall be knowledgeable in written and spoken English.

In accordance with DOSAR 652.242-73 AUTHORIZATION AND PERFORMANCE (AUG 1999), it will be necessary for your organization to possess authorization to operate and do business in the country in which this contract will be performed. Furthermore, authorization shall include the requirement to be registered to do business in Spain and Portugal:

a.   A thorough description as to what steps you have taken to investigate all requirements to obtain authorization to perform in the given country, and to obtain in-country business registration.

b.   Details of your findings and a description of what your organization will be required to undertake to obtain licensing; and

c.   Specific information concerning the period of time you anticipate it will take to obtain appropriate authorization.

You will be required to provide information that clearly shows you are able to perform work in Spain and Portugal.  Any entry or work visa issues requirements must be clearly discussed with a plan to mitigate any risk clearly identified. 

Contract award can only be made to a contractor who is registered in the System for Award Management (SAM).

Registration in the US System for Award Management (SAM) database is mandatory to be considered for award. Offerors may obtain information on registration and annual confirmation requirements at the help tab of https://www.sam.gov and the Federal Service Desk: www.fsd.gov. (The FSD is a free technical support service desk for user assistance.)

Solicitation and award will be subject to the laws and regulations of the United States of America. This requirement is being competed utilizing full and open competition procedures.

The Contract Specialist for the administration of this contract is Ms. Gallone, email Gallonea@state.gov.