Residential Electrical Distribution and backup power system upgrade for U. S. Embassy Quito at Government Owned Residential compound Ziba
Closed Solicitation Posted
- Solicitation number
- 19EC7526R0005
- Agency
-
US Embassy Quito
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238210 Electrical Contractors and Other Wiring Installation Contractors
- Place of performance
- Quito Pichincha Ecuador
- Points of contact
-
- Matthew Madden quitocontracts@state.gov +5959323985000
Notice details come from SAM.gov. Updated .
About this opportunity
The U.S. Department of State, through US Embassy Quito, seeks proposals for a residential electrical distribution and backup power system upgrade at the Government Owned Residential compound Ziba, with proposals due September 14, 2026, at 8:00 AM Quito time. Amendment A002, effective September 8, 2026, extended the deadline from September 4; offerors must acknowledge receipt of this amendment prior to the new deadline or risk rejection. No set-aside applies. Award will be made to the responsible company submitting an acceptable offer at the lowest price based on initial proposals, though discussions may occur with companies in the competitive range.
Place of performance is Quito, Ecuador (Cumbaya, at the intersection of Humberto Fierro and Cesar Borja streets). The contractor must commence work within 30 calendar days of notice to proceed and complete all work within 60 calendar days, with liquidated damages of $80 per day for delays.
The scope includes engineering design and submittals (30%, 60%, and 100% phases), medium-voltage and low-voltage distribution system upgrades, replacement of a 75 kVA transformer with a 200 kVA unit following a load assessment by the contractor, installation of two synchronized 150 kVA generators operating in parallel, replacement of the main distribution panel and automatic transfer switches, civil works for an electrical equipment enclosure with concrete foundation and fuel spill containment, and testing and commissioning. All materials must be UL-listed and locally available (Schneider Electric or Siemens equipment acceptable), compliant with Ecuadorian Electrical Code. The contractor obtains all permits and provides fuel for testing; costs are included in the proposal price. Contract price includes all labor, materials, equipment, insurance, transportation, overhead, and profit, with VAT priced separately. Performance and payment bonds or irrevocable letter of credit of 20% of contract price are required within 10 calendar days after award. General liability insurance per Ecuadorian regulation and Defense Base Act insurance are required.
NAICS 238210; PSC N061. Questions were due August 11, 2026. Pre-proposal conference occurred August 3, 2026. Amendment A001, effective August 18, 2026, incorporated questions and answers from the pre-proposal conference. Proposals must be in English, submitted electronically to quitocontracts@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or PDF format (files not exceeding 30MB), and must include SF-1442, Section B pricing, Section K certifications, SAM registration proof, technical and economic proposals submitted separately with no pricing in the technical proposal. Contracting Officer: Matthew Madden, quitoprocurement@state.gov or +593 2 3985231.
Notice text
2 versions
Update #2 · Latest ·
Dear Prospective Quoter:
Subject: Request for Proposals number 19EC7526R0005
Enclosed is a Request for Proposals (RFP) for Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial Proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on August 3, 2026, at 11:00 am Quito Time at Ziba residences compound located located in Cumbayá, at the intersection of Humberto Fierro and Cesar Borja streets. Prospective offerors should contact quitoprocurement@state.gov for additional information or to arrange entry to the residences.
Direct any questions regarding this solicitation in writing to Mr. Matthew Madden, Contracting Officer to quitoprocurement@state.gov before August 11, 2026, at 16:00 hours Quito time.
Proposals are due by September 14, 2026 before 8:00 am hours Quito time. No Proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov, It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
The technical and economic proposals must be submitted separately. Do not include pricing within the technical proposal. Failure to that may deem the offeror’s proposal to be considered non-responsive.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of bid submission shall deem the offeror’s quote to be considered non-responsible to the solicitation instructions and requirement and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Update #1 ·
Dear Prospective Quoter:
Subject: Request for Proposals number 19EC7526R0005
Enclosed is a Request for Proposals (RFP) for Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial Proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on August 3, 2026, at 11:00 am Quito Time at Ziba residences compound located located in Cumbayá, at the intersection of Humberto Fierro and Cesar Borja streets. Prospective offerors should contact quitoprocurement@state.gov for additional information or to arrange entry to the residences.
Direct any questions regarding this solicitation in writing to Mr. Matthew Madden, Contracting Officer to quitoprocurement@state.gov before August 11, 2026, at 16:00 hours Quito time.
Proposals are due by September 4, 2026 before 16:00 hours Quito time. No Proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov, It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
The technical and economic proposals must be submitted separately. Do not include pricing within the technical proposal. Failure to that may deem the offeror’s proposal to be considered non-responsive.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of bid submission shall deem the offeror’s quote to be considered non-responsible to the solicitation instructions and requirement and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Files
| File | Type | Posted |
|---|---|---|
| A002 Amendment SF30.pdf | ||
| 19EC7526R0005 Cover Letter.pdf | ||
| A001 Amendment SF30 Q-A 19EC7526R0005.pdf | ||
| SF-1442_final.docx | DOCX document | |
| RFP 19EC7526R0005.pdf | ||
| 19EC7526R0005_ Cover letter.pdf |
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