19EC7526R0005_ Cover letter.pdf
PDF 129 KB Posted
- Solicitation number
- 19EC7526R0005
- Issued by
-
Department of State US Embassy Quito
About this file
This is a Request for Proposals (RFP) from the U.S. Embassy Quito-Ecuador for a residential electrical distribution and backup power system upgrade at the Government Owned Residential compound Ziba. RFP number 19EC7525R0006 was issued July 27, 2026, with a proposal deadline of September 4, 2026, at 16:00 hours Quito time. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price, based on initial proposals without discussions unless companies fall within the competitive range.
Prospective offerors must submit proposals electronically to quitocontracts@state.gov in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with file size not exceeding 30MB. Technical and economic proposals must be submitted separately, with pricing excluded from the technical proposal. Required submissions include SF-1442, Section B Pricing, Section K Representations and Certifications, additional information per Section L, and proof of SAM registration. All offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to proposal submission per FAR 4.1102, or their proposal will be deemed non-responsible. A pre-proposal conference is scheduled for August 3, 2026, at 11:00 am Quito time at Ziba residences in Cumbayá. Written questions must be directed to Contracting Officer Matthew Madden at quitoprocurement@state.gov before August 11, 2026, at 16:00 hours Quito time. Proposals must be in English, and incomplete proposals will not be accepted.
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Other files
| File | Type | Posted |
|---|---|---|
| A002 Amendment SF30.pdf | ||
| A001 Amendment SF30 Q-A 19EC7526R0005.pdf | ||
| 19EC7526R0005 Cover Letter.pdf | ||
| SF-1442_final.docx | DOCX document | |
| RFP 19EC7526R0005.pdf |
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Text version
U.S. Embassy Quito-Ecuador
Date: July 27,2026
Dear Prospective Quoter:
Subject: Request for Proposals number 19EC7525R0006
Enclosed is a Request for Proposals (RFP) for Residential Electrical Distribution and backup power system upgrade for U.S. Embassy Quito at Government Owned Residential compound Ziba. If you would like to submit a proposal, follow the instructions in Section L of the solicitation, complete the required portions of the attached document, and submit it to the address shown on Standard Form 1442 that follows this letter.
The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract/purchase order based on initial Proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-proposal conference at the site, The pre-proposal conference will be held on
August 3, 2026, at 11:00 am Quito Time at Ziba residences compound located located in Cumbayá, at the intersection of Humberto Fierro and Cesar Borja streets. Prospective offerors should contact quitoprocurement@state.gov for additional information or to arrange entry to the residences.
Direct any questions regarding this solicitation in writing to Mr. Matthew Madden, Contracting Officer to quitoprocurement@state.gov before August 11, 2026, at 16:00 hours Quito time.
Proposals are due by September 4,2026 before 16:00 hours Quito time. No Proposals will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.
Your proposal must be submitted electronically to quitocontracts@state.gov, It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat
(pdf) file format. The file size must not exceed 30MB. If the file size should exceed 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
The technical and economic proposals must be submitted separately. Do not include pricing within the technical proposal. Failure to that may deem the offeror’s proposal to be considered non-responsive.
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1442
2. Section B, Pricing
3. Section K Representations and Certifications
4. Additional information as required in Section L
6. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102. Failure to be registered at time of bid submission shall deem the offeror’s quote to be considered non-responsible to the solicitation instructions and requirement and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Matthew Madden
Contracting Officer mailto:quitoprocurement@state.gov mailto:quitoprocurement@state.gov mailto:quitocontracts@state.gov https://www.sam.gov/
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