Request for Quotations (RFQ) for Preventive Maintenance Services for the Fuel Management System
Closed Solicitation Posted
- Solicitation number
- 19SF2026Q0012
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Cape Town Western Cape 7495 South Africa
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for the fuel management system at the U.S. Consulate General Cape Town, South Africa, with quotations due August 13, 2026, and a mandatory pre-quotation conference and site visit on August 6, 2026.
The procurement is unrestricted, with no set-aside applied. Work is performed at Cape Town, South Africa. The Government intends to award a firm-fixed-price contract consisting of a one-year base period plus four one-year option years to the lowest-priced, technically acceptable, responsible offeror.
Scope includes annual preventive maintenance, inspection, and testing of underground fuel storage tanks, fuel pumps, control panels, fuel polishing systems, and related equipment in accordance with manufacturers' recommendations. Services must be provided by trained, certified technicians between 8:00 AM and 4:00 PM Monday through Thursday, and 8:00 AM to 11:00 AM on Fridays, with scheduling coordinated to avoid disrupting consulate operations. Contractors must provide all labor, tools, materials, consumable supplies, public liability insurance, and Defense Base Act insurance. Personnel security clearances are required. Deliverables include preventive maintenance schedules, signed maintenance checklists, and post-visit reports within 14 days of each service visit. Pricing shall be submitted with Value Added Tax shown separately from base contract amounts. Offerors must be registered in SAM at time of submission and provide IRS Form W-14 for excise tax withholding compliance. Quotations must include evidence of technical qualifications, prior relevant experience, detailed technical approach and maintenance methodology, work plan with proposed schedule, equipment and resources, quality control plan, health and safety plan, and insurance documentation. The NAICS code is 811310; the PSC is J091.
Notice text
The U.S. Consulate General Cape Town, South Africa, invites quotations under Solicitation No. 19SF2026Q0012 for the provision of Preventive Maintenance Services for the Fuel Management System. The Government intends to award a firm-fixed-price contract consisting of a base year plus four (4) option years to the responsible offeror submitting the lowest-priced, technically acceptable quotation.
The complete solicitation package is attached to this notice. Interested vendors are responsible for reviewing the solicitation package in its entirety and complying with all instructions, requirements, and submission procedures contained therein.
A mandatory pre-quotation conference and site visit will be held on Thursday, August 6 2026, at 10:00 (SAST) at the U.S. Consulate General Cape Town. Vendors are specifically advised to carefully review the cover letter contained in the attached solicitation package for the mandatory site visit access requirements, including the attendee and vehicle information that must be submitted by the stated deadline. Failure to comply with these requirements will result in denial of access to the pre-quotation conference and site visit.
Quotations must be submitted electronically to capetown_quotation@state.gov no later than Thursday, August 13, 2026, at 10:00 (SAST). Offerors must submit all documents required by the solicitation and be registered in the System for Award Management (SAM) at www.sam.gov at the time of quotation submission in accordance with FAR 4.1102. Quotations that do not comply with the solicitation requirements may be determined ineligible for award.
Files
| File | Type | Posted |
|---|---|---|
| Fuel System Management PM - Soliciation - 19SF2026Q0012.docx | DOCX document |
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