Request for Quotations number: 19ZA6026Q0002 – Preventative Maintenance Services for Fuel Systems
Closed Solicitation Posted
- Solicitation number
- 19ZA6026Q0002
- Agency
-
Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Lusaka 10101 Zambia
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State seeks preventive maintenance services for fuel systems at the U.S. Embassy in Lusaka, Zambia, with quotations due July 20, 2026 at 5:00 PM Central Africa Time. Award will be firm fixed-price to the responsible offeror submitting the lowest acceptable offer, without discussions unless competitive range discussions are necessary.
Place of performance is Lusaka, Zambia. The scope covers annual preventive maintenance for four fuel system components: fuel pump and storage tank with panel controls, Simplex fuel transfer system, Pneumercator fuel monitoring system, and Fuel Master fuel management system. Services include inspection, maintenance, component replacement as needed, trained technician labor, tools, consumable materials (filters, hoses, oils, chemicals, coolants), and proper hazardous waste disposal. The contract covers a one-year base period with four optional one-year renewal periods, with performance to commence by August 2026. The contractor must provide emergency repair labor rates and optional 24/7 emergency service rates (four-hour response time) for Government approval on separate purchase orders.
All pricing is in U.S. dollars with no allowance for currency fluctuation or escalation. The contractor must maintain SAM registration, provide liability insurance minimums of $10,000–$20,000 bodily injury and $20,000–$50,000 property damage, obtain worker's compensation insurance, comply with local law registration, and supply personnel security clearances and police clearances for all technicians within five days of award. A maintenance checklist requires Government approval before work commences. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format not exceeding 30 MB and include SF-1449, Section I pricing, Section 5 representations and certifications, proof of SAM registration, and technical information demonstrating capability. NAICS 811310; PSC J091.
Notice text
I. GENERAL INFORMATION:
The American Embassy in Lusakarequires preventive maintenance services for their fuel systems. These services shall result in all systems being serviced under this agreement being in good, operational condition when activated.
II. PROJECT REQUIREMENTS:
DESCRIPTION OF EQUIPMENT:
- Fuel Pump, Fuel Storage Tank, Panel Controls
- Simplex Fuel Transfer System
- Pneumercator Fuel Monitoring System
- Fuel Master Fuel Management System
III. GENERAL REQUIREMENTS:
The Contractor under this SOW will be responsible for labor, tools, and materials required to carry out all preventive maintenance as outlined in this SOW. Embassy staff has service manuals for the Fuel System on site
IV. SCOPE OF WORK - FUEL SYSTEM PREVENTIVE MAINTENANCE
Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post Occupation Safety and Health Officer (POSHO). Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies will be provided to the COR for approval.
See RFQ for the entire scope
Files
| File | Type | Posted |
|---|---|---|
| RFQ - 19ZA6026Q0002 - FAC NEC FUEL OIL SYSTEM BME.pdf |
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