Request for Proposals - Central Utility Building Purge Unit Replacement for Chiller No. 5 Fermi National Accelerator Laboratory, Batavia, Illinois

Fermi National Accelerator Laboratory seeks removal, replacement, testing, and return to operational condition of Chiller No. 5's purge unit at the Central Utility Building in Batavia, Illinois, with proposals due June 19, 2026 at 12:00 p.m. CT. The procurement is firm fixed price. Amendment 03, issued June 11, extended the deadline from June 12; offerors must acknowledge receipt of all three amendments via email to the procurement specialist.

Place of performance is Kane County, Illinois at the Central Utilities Building. The entity performing work on the Trane equipment must hold Trane certification and authorization to procure genuine Trane replacement parts with capability to access and interface with existing Trane control systems; if a subcontractor is proposed, that subcontractor must possess the required certifications and capabilities. Work includes isolation via lockout/tagout, refrigerant recovery and storage per environmental regulations, removal of existing purge unit and piping, installation of new purge piping and isolation valves, installation of the new purge unit, control system integration, system evacuation and leak testing, refrigerant recharge to manufacturer specifications, and startup monitoring until stable operation. Standard working hours are Monday through Friday beginning approximately 1:00 p.m. CT; off-hours work requires prior approval.

Subcontractors must comply with 10 CFR 851, 10 CFR 835, 29 CFR 1910, and manufacturer specifications. Experience Modification Rating below 1.0 and three-year safety record at or below 85% of Bureau of Labor Statistics benchmarks are required; for work exceeding 30 eight-hour days in 12 months, corporate ES&H program documents must be submitted. Commercial General Liability of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability of $1,000,000 combined single limit, and Excess/Umbrella Liability of $1,000,000 (or $5,000,000 for subcontracts over $3.5 million) are mandatory, with Fermi Forward Discovery Group LLC, the University of Chicago, Universities Research Association Inc., and the United States Government designated as additional insureds. Certificates of insurance must be provided prior to commencing on-site work. The NAICS code is 238220 (Plumbing, Heating, and Air-Conditioning Contractors); PSC is J041 (Maint/Repair/Rebuild Of Equipment—Refrigeration, Air Conditioning, and Air Circulating Equipment). Service Contract Act prevailing wage rates for Illinois Kane County apply.