Replacement of air conditioning systems

The Department of State seeks replacement of air conditioning systems in three server rooms at the U.S. Embassy compound in Rome, Italy, with quotations due June 30, 2026, at 12:00 noon local time. Work must commence within 10 calendar days of notice to proceed and complete within 25 calendar days. Amendment 0002, effective June 18, removed the SOA Category OG2 certification requirement; Amendment 0001 on June 9 revised SF-1442 page 2 without extending the deadline.

Place of performance is Rome, Italy, at the Mel Sembler Building and Chancery Building (Via Sallustiana 49). The procurement encompasses supply, installation, and commissioning of precision cooling units: two new 20.0 kW packaged floor-mounted CRAC units with BACnet IP modules and HIPRO PLC controller at the Mel Sembler server room (replacing three Emerson HPM S20 units); two new 8.0 kW units at the Chancery server room (replacing two Emerson HPM S07 units); and one IT-equipment-dedicated split unit at the Mel Sembler UPS room (replacing a 12,000 BTU residential unit). Work includes refrigerant recovery and disposal (R407c, R410a), electrical panel installation with specified breakers and GFCI protection, drain line installation with minimum 1.5% slope, BAS integration, manufacturer-authorized startup, and preventive maintenance plan submission. All work must comply with Italian Legislative Decree 81/2008; contractors must submit an Operational Safety Plan within 10 calendar days of notice to proceed, with identified Site Technical Director and Supervisor. All workers must be regularly registered and fluent in Italian.

Anticipated contract value is between $100,000 and $250,000; pricing is in Euros excluding VAT. Payment is structured 30% upon notice to proceed, 60% at substantial completion, 10% at final completion. Liquidated damages are EUR200 per day for delays. Performance and payment bonds of 20% each of contract value and general liability insurance of EUR1,500,000 per occurrence are required. Offerors must demonstrate prior experience with minimum three completed CRAC system installations valued at EUR100,000 each and experience in sensitive facilities. Key personnel must include a Project Manager with 8+ years HVAC/MEP experience, HVAC Lead Technician with valid F-Gas certification, Brazing/Refrigerant Piping Operator, and Surveyor/CAD Technician—all fluent in English and Italian. Required certifications are ISO 9001:2015, ISO 14001:2015, and ISO 45001:2018. SAM registration is mandatory prior to submission. Award will be made to the lowest priced, acceptable, responsible quoter. A preconstruction conference is scheduled for June 4, 2026, at 11:00 a.m. local time; prospective offerors must request building entry by June 3 at 12:00 noon local time by emailing RomeGSOProcurement@state.gov. Proposals must be submitted electronically in English as MS-Word 2007/2010, MS-Excel 2007/2010, or PDF with file sizes not exceeding 25MB. The contracting officer is Crystal D. Sheridan (SheridanCD@state.gov). NAICS code is 236220; PSC is Z1AA.