Prospective Offerors Cover Letter.pdf
PDF 622 KB Posted
- Attached to
- REPLACEMENT OF AIR CONDITIONING SYSTEMS Federal contract opportunity
- Solicitation number
- 191T7026Q0022
- Issued by
- Department of State
About this file
This is a Request for Quotation (RFQ) for the replacement of air conditioning systems in server rooms at the U.S. Embassy compound in Rome, Italy, issued May 28, 2026, under Solicitation Number 191T7026Q0022. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price based on initial proposals without discussions, though discussions with companies in the competitive range may occur if necessary. A pre-quotation conference and site survey will be held on June 4, 2026, at 11:00 a.m. local time at via Sallustiana, 49, Rome. Prospective offerors must email RomeGSOProcurement@state.gov by June 3, 2026, at 12:00 noon local time to request additional information or arrange building entry.
Quotations must be submitted electronically to RomeGSO-Offers@state.gov by June 30, 2026, at 12:00 noon local time in English and in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat PDF format, with file sizes not exceeding 25MB per submission. Required proposal components include: completed SF-1442 form, Section A pricing documentation, Attachment 1 (Bill of Quantities), additional information per Section J requirements, and proof of SAM (System for Award Management) registration. Offerors must be registered in the SAM database at https://www.sam.gov prior to proposal submittal; failure to register may result in the proposal being deemed non-responsive. The Contracting Officer is Crystal D. Sheridan (SheridanCD@state.gov).
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Questions and Answers.pdf | ||
| Amendment no. 0002.pdf | ||
| SF-1442 Revised.pdf | ||
| Amendment no. 0001.pdf | ||
| Attachment 3 - Drawings.pdf | ||
| 191T7026Q0022.pdf | ||
| SF 1442.pdf | ||
| Attachement 2 - Technical Specifications.pdf | ||
| Attachment 1 - Bill of Quantities.xlsx | XLSX spreadsheet |
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Text version
Rome, May 28, 2026
Dear Prospective Offeror:
Subject: Request for Quotation for Replacement of Server Rooms A/C for Solicitation Number
191T7026Q0022.
Enclosed is a Request for Quotation (RFQ) for the replacement of A/C systems in server rooms located within the U.S. Embassy compound in Rome. If you would like to submit quotation, follow the instructions in Section J of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference at the site followed by a site survey.
The pre-quotation conference will be held on June 04, 2026, at 11:00 a.m. (local time) at the U.S.
Embassy in Rome in via Sallustiana, 49.
Prospective offerors should e-mail to RomeGSOProcurement@state.gov by June 03, 2026, at
12:00 noon (local time) for additional information or to arrange entry to the building.
Quotations must be submitted electronically to RomeGSO-Offers@state.gov by June 30, 2026, at
12:00 noon (local time). No quotation will be accepted after this time. Quotations must be in
English and incomplete proposals will not be accepted.
It is important to make sure the submission is made in specific size and format; in MS-Word
2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25MB if the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25MB.
mailto:RomeGSOProcurement@state.gov mailto:RomeGSO-Offers@state.gov
In order for a proposal to be considered, you must also complete and submit the following:
1. SF-1442
2. Section A, Pricing
3. Attachment 1, Bill of Quantities
4. Additional information as required in Section J
5. Proof of SAM Registration
Offerors shall be registered in the SAM (System for Award Management) database at https://www.sam.gov prior to submittal of their offer. Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.
Sincerely, Crystal D. Sheridan
Contracting Officer
Enclosure:
05/28/2026 10:37 GMT
Sheridan, Crystal (SheridanCD@state.gov) https://www.sam.gov/
File details come from the government source that posted it. Updated .