Replace Two - 20 Ton Trane Units
Closed Solicitation Posted
- Solicitation number
- 1232SA25Q0243
- Agency
- Agricultural Research Service Department of Agriculture
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Stuttgart, Arkansas 72160, United States
- Points of contact
-
- David Reynolds david.reynolds2@usda.gov (301) 504-3485
Notice details come from SAM.gov. Updated .
About this opportunity
The USDA Agricultural Research Service is procuring the replacement of two 20-ton Trane air conditioning units at the Dale Bumpers National Rice Research Center in Stuttgart, Arkansas. This combined synopsis/solicitation seeks commercial plumbing, heating, and air-conditioning contractors to remove existing units and install new Trane package units with gas heat and chilled water cooling, including comprehensive installation services such as replacing electrical starters, chilled water pipes, sheet metal ductwork, and reinstalling Alerton controls. Offerors must maintain active SAM.gov registration and complete required representations and certifications to be considered for award. The government will evaluate quotes based on three criteria: technical acceptance, past performance, and price, with award going to the responsible offeror whose quote provides the most advantageous solution overall. A mandatory site visit was scheduled for June 25, 2025, and all quotes must be submitted via email by 6:30 a.m. Central Time on July 8, 2025.
This solicitation operates under NAICS code 238220 with a small business size standard of $19.0 million and includes no set-aside designation, making it open to all qualified contractors. The government intends to award a firm fixed-price purchase order with delivery required within 90 days of the notice to proceed. The project scope encompasses providing all necessary parts, equipment, and labor for the complete HVAC system replacement, with contractors required to submit site-specific safety plans and maintain minimal disruption to government operations. Work will be performed at the Sea Dale Bumpers National Rice Research facility located at 2890 Highway 130 E, Stuttgart, AR 72160. The solicitation incorporates prevailing wage requirements as detailed in the attached Department of Labor Wage Determination 2015-5133 for Arkansas counties, which remains effective through May 14, 2025.
Notice text
2 versions
Update #2 · Latest ·
See RFIs from Site Visit and the Responses to those RFIs. Responses are located in the Attachment Section.
Update #1 ·
Description
This is a combined synopsis/solicitation for commercial item with commercial services prepared in accordance with the format in FAR subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation number is 1232SA25Q0243 and is issued as a request for quotation (RFQ). This solicitation document incorporates those provisions and clauses in effect through Federal Acquisition Circular 2025-04. The associated NAICS Code is 238220 and the Small Business Size Standard is $19.0M
The USDA, Agricultural Research Service, Plains Area, located at Stuttgart, AR requires replacement of two (2) 20 ton A/C units. The Government intends to award a firm fixed price purchase order.
The requirements are further detail in the attached Requirements Document.
The DELIVERY ADDRESS is:
SEA Dale Bumpers National Rice Research
2890 Highway 130 E
Stuttgart, AR 72160
DOCUMENTS TO BE INCLUDED IN QUOTE: In order to be considered for award, Offerors shall respond by:
1) Addressing all of the requirements of the RFQ.
2) Have an Active SAM.gov registration and complete the Representations in FAR 52.204-24; the Representation and Certification section should also be completed electronically in the System for Award Management (SAM) at www.sam.gov.
Any amendment and documents related to this procurement will be available electronically at the Government Point of Entry (sam.gov).
FAR clauses 52.212-1, 52.212-2, 52.212-3, 52.212-4 and 52.212-5 (and any addenda to those clauses) are included in the attached clauses and provisions document. Additionally, other contract requirements and terms/conditions can be located in the same document.
The Government anticipates award of a contract resulting from this solicitation to the responsible offeror whose quote conforms to the specifications that will be the most advantageous to the Government in accordance with FAR 13.106-2 considering three major areas: technical acceptance, past performance and price. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which quote represents the best as a whole. The Government has the discretion to accept other than the lowest priced quote that provides additional benefits.
All sources wishing to quote shall furnish a quotation by 6:30 a.m. Central Time, on or before Jul 8, 2025. Quotations are to be sent via email to David W. Reynolds at david.reynolds2@usda.gov.
Failure to provide the required information in the requested format may result in quotes not being considered for award.
Attached Provisions/Clauses apply to this RFQ and any subsequent award.
Attachments
| File | Type | Posted |
|---|---|---|
| RFIs from Site Visit.docx | DOCX document | |
| Attachment 2 - Wage Determination 2015-5133.pdf | ||
| Sol_1232SA25Q0243.pdf | ||
| Attachment 1 - PWS.docx | DOCX document |
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