Replace Roof Storm Damage FCI Ashland
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 15BFA025B00000040
- Agency
- BOP Field Acquisition Office Regional Offices, Department of Justice
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238160 Roofing Contractors
- Place of performance
- Ashland, Kentucky 41105, United States
- Points of contact
-
- Kimberly Johnson knjohnson@bop.gov (202) 598-6059
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Bureau of Prisons is seeking a firm-fixed-price construction contract to replace storm-damaged roofing at the Federal Correctional Institution (FCI) Ashland in Kentucky. The project requires removing and replacing approximately 42,500 square feet of roofing across multiple buildings including the Administrative/Food Service Building, Chapel, Education, Recreation facilities, and flat portions of A and B Housing Units. Contractors must provide all necessary equipment, materials, and incidentals to complete the roofing replacement according to the Statement of Work specifications, with a performance period of 350 calendar days after notice to proceed. The solicitation underwent three amendments, with site visits conducted on July 30, 2025, and September 3, 2025, to allow contractors to assess the project requirements. The final bid submission deadline was September 15, 2025, at 2:00 p.m. CST, with electronic submissions required through a specified JEFS APP BOX link. Eight contractors ultimately submitted bids ranging from $817,000 to $3,239,698, with Alpha Roofing Systems, LLC providing the lowest bid.
This procurement is set aside exclusively for small businesses under NAICS code 238160 (Roofing Contractors) with a size standard of $19 million in annual receipts. The project's estimated magnitude falls between $1,000,000 and $5,000,000 according to Federal Acquisition Regulation guidelines, with liquidated damages of $1,446.68 per calendar day for delays beyond the scheduled completion date. The work will be performed at the Federal Prison Camp within FCI Ashland, located at State Route 716, Ashland, Kentucky 41105, in Summit, Kentucky. Due to the federal prison setting, contractors must comply with strict security protocols including background checks, tool accountability procedures, specific dress codes, and no-contact policies with inmates. All bidders were required to provide 20% bid security, be registered in the System for Award Management (SAM), and demonstrate compliance with Davis-Bacon Act prevailing wage requirements for the local area.
Notice text
5 versions
Update #5 · Latest ·
09.15.2025 Bid Abstract Posted to Sam.gov
09.05.2025 Amendment 0003 Posted: Sealed Bid Due Date: September 15, 2025
AMENDMENT 0003 IS AS FOLLOWS:
A. Incorporate Second Site Visit Sign in Sheet and Meeting Minutes (See Attached, 7 pages).
B. Incorporate Questions, Answers from 09.03.2025-Site Visit (See Attached, 2 pages)
C. Incorporate Wage Grade KY20250101 dated 08.22.2025 (See Attached, 7 pages)
No other changes at this time.
08.19.2025 Amendment 0002 Posted
AMENDMENT 0002 IS AS FOLLOWS:
Address further clarification to the site visit questions (See page 1)
Incorporate Wage Grade KY 20250101 dated 08.15.2025 (See 7 pages)
No other changes at this time.
08.14.2025 Amendment 0001 Posted
AMENDMENT 0001 IS AS FOLLOWS:
A. Incorporate an additional Site Visit: Scheduled for September 3, 2025 ( See Attached, 1 page)
B. Incorporate Site Visit Sign in Sheet and Meeting Minutes from 07.30.2025 (See Attached, 7 pages).
C. Addendum #1 to the Statement of Work (See Attached, 2 pages)
D. Incorporate Questions, Answers and Photos from 07.30.205-Site Visit (See Attached, 60 pages)
E. Incorporate Standard Form 24 (REV. 10/2023) (See attached, 4 Pages)
THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 09/15/2025 - 14:00 CT US/Central
The Federal Bureau of Prisons (FBOP) herein issuance solicitation for the award of a firm-fixed-price construction contract for a project entitled “Replace Roof Storm Damage" at the Federal Correctional Institution (FCI) Ashland located in Ashland, Kentucky. FCI Ashland is a Federal Correctional Institution located at State Route 716, Ashland, KY 41105.
The work to be performed in association with this project includes the following scope: “Replace Roof Storm Damage at Federal Prison Camp (FPC) Ashland.”
The contractor will provide all necessary equipment, materials, and incidentals to remove and replace approximately 42,500 SF of roofing at the Federal Prison Camp. Buildings included are Administrative/Food Service Building, Chapel, Education, Recreation, and flat parts of A and B Housing Units. Contractors will be required to remove the existing roofing materials and replace them with new roofing materials per Statement of Work.
Pursuant to Federal Acquisition Regulation (FAR) 36.204, the estimated magnitude of the project lies between $1,000,000 and $5,000,000. (NOTE: This range is one of eight available ranges from FAR 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range).
The North American Industrial Classification System (NAICS) code applicable to this requirement is 238160 with a corresponding small business size standard of $19 Million. The solicitation is set aside exclusively for small business contractors.
The solicitation will be distributed solely through the website at https://SAM.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All information about this solicitation, including any amendments, will also be distributed solely through the website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Pre-Bid Site Visit (See Instructions to Bidders for full details):
(b) An organized site visit has been scheduled for Wednesday, July 30, 2025, at 9:00 A.M.
(c) Participants will meet at FCI Ashland, State Route 716, Ashland, KY 41105.
Electronic Bid Submission (See Instructions to Bidder):
Upload Bid Electronically to https://jefs.app.box.com/f/5517383a9d50478d9f59ce89d05d9eb9
Electronic Bid Opening:
Held on Microsoft Team, see Instructions to Bidders Section V. Electronic Bid Submission & Bid Opening
Update #4 ·
09.05.2025 Amendment 0003 Posted: Sealed Bid Due Date: September 15, 2025
AMENDMENT 0003 IS AS FOLLOWS:
A. Incorporate Second Site Visit Sign in Sheet and Meeting Minutes (See Attached, 7 pages).
B. Incorporate Questions, Answers from 09.03.2025-Site Visit (See Attached, 2 pages)
C. Incorporate Wage Grade KY20250101 dated 08.22.2025 (See Attached, 7 pages)
No other changes at this time.
08.19.2025 Amendment 0002 Posted
AMENDMENT 0002 IS AS FOLLOWS:
Address further clarification to the site visit questions (See page 1)
Incorporate Wage Grade KY 20250101 dated 08.15.2025 (See 7 pages)
No other changes at this time.
08.14.2025 Amendment 0001 Posted
AMENDMENT 0001 IS AS FOLLOWS:
A. Incorporate an additional Site Visit: Scheduled for September 3, 2025 ( See Attached, 1 page)
B. Incorporate Site Visit Sign in Sheet and Meeting Minutes from 07.30.2025 (See Attached, 7 pages).
C. Addendum #1 to the Statement of Work (See Attached, 2 pages)
D. Incorporate Questions, Answers and Photos from 07.30.205-Site Visit (See Attached, 60 pages)
E. Incorporate Standard Form 24 (REV. 10/2023) (See attached, 4 Pages)
THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 09/15/2025 - 14:00 CT US/Central
The Federal Bureau of Prisons (FBOP) herein issuance solicitation for the award of a firm-fixed-price construction contract for a project entitled “Replace Roof Storm Damage" at the Federal Correctional Institution (FCI) Ashland located in Ashland, Kentucky. FCI Ashland is a Federal Correctional Institution located at State Route 716, Ashland, KY 41105.
The work to be performed in association with this project includes the following scope: “Replace Roof Storm Damage at Federal Prison Camp (FPC) Ashland.”
The contractor will provide all necessary equipment, materials, and incidentals to remove and replace approximately 42,500 SF of roofing at the Federal Prison Camp. Buildings included are Administrative/Food Service Building, Chapel, Education, Recreation, and flat parts of A and B Housing Units. Contractors will be required to remove the existing roofing materials and replace them with new roofing materials per Statement of Work.
Pursuant to Federal Acquisition Regulation (FAR) 36.204, the estimated magnitude of the project lies between $1,000,000 and $5,000,000. (NOTE: This range is one of eight available ranges from FAR 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range).
The North American Industrial Classification System (NAICS) code applicable to this requirement is 238160 with a corresponding small business size standard of $19 Million. The solicitation is set aside exclusively for small business contractors.
The solicitation will be distributed solely through the website at https://SAM.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All information about this solicitation, including any amendments, will also be distributed solely through the website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Pre-Bid Site Visit (See Instructions to Bidders for full details):
(b) An organized site visit has been scheduled for Wednesday, July 30, 2025, at 9:00 A.M.
(c) Participants will meet at FCI Ashland, State Route 716, Ashland, KY 41105.
Electronic Bid Submission (See Instructions to Bidder):
Upload Bid Electronically to https://jefs.app.box.com/f/5517383a9d50478d9f59ce89d05d9eb9
Electronic Bid Opening:
Held on Microsoft Team, see Instructions to Bidders Section V. Electronic Bid Submission & Bid Opening
Update #3 ·
08.19.2025 Amendment 0002 Posted
AMENDMENT 0002 IS AS FOLLOWS:
Address further clarification to the site visit questions (See page 1)
Incorporate Wage Grade KY 20250101 dated 08.15.2025 (See 7 pages)
No other changes at this time.
08.14.2025 Amendment 0001 Posted
AMENDMENT 0001 IS AS FOLLOWS:
A. Incorporate an additional Site Visit: Scheduled for September 3, 2025 ( See Attached, 1 page)
B. Incorporate Site Visit Sign in Sheet and Meeting Minutes from 07.30.2025 (See Attached, 7 pages).
C. Addendum #1 to the Statement of Work (See Attached, 2 pages)
D. Incorporate Questions, Answers and Photos from 07.30.205-Site Visit (See Attached, 60 pages)
E. Incorporate Standard Form 24 (REV. 10/2023) (See attached, 4 Pages)
THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 09/15/2025 - 14:00 CT US/Central
The Federal Bureau of Prisons (FBOP) herein issuance solicitation for the award of a firm-fixed-price construction contract for a project entitled “Replace Roof Storm Damage" at the Federal Correctional Institution (FCI) Ashland located in Ashland, Kentucky. FCI Ashland is a Federal Correctional Institution located at State Route 716, Ashland, KY 41105.
The work to be performed in association with this project includes the following scope: “Replace Roof Storm Damage at Federal Prison Camp (FPC) Ashland.”
The contractor will provide all necessary equipment, materials, and incidentals to remove and replace approximately 42,500 SF of roofing at the Federal Prison Camp. Buildings included are Administrative/Food Service Building, Chapel, Education, Recreation, and flat parts of A and B Housing Units. Contractors will be required to remove the existing roofing materials and replace them with new roofing materials per Statement of Work.
Pursuant to Federal Acquisition Regulation (FAR) 36.204, the estimated magnitude of the project lies between $1,000,000 and $5,000,000. (NOTE: This range is one of eight available ranges from FAR 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range).
The North American Industrial Classification System (NAICS) code applicable to this requirement is 238160 with a corresponding small business size standard of $19 Million. The solicitation is set aside exclusively for small business contractors.
The solicitation will be distributed solely through the website at https://SAM.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All information about this solicitation, including any amendments, will also be distributed solely through the website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Pre-Bid Site Visit (See Instructions to Bidders for full details):
(b) An organized site visit has been scheduled for Wednesday, July 30, 2025, at 9:00 A.M.
(c) Participants will meet at FCI Ashland, State Route 716, Ashland, KY 41105.
Electronic Bid Submission (See Instructions to Bidder):
Upload Bid Electronically to https://jefs.app.box.com/f/5517383a9d50478d9f59ce89d05d9eb9
Electronic Bid Opening:
Held on Microsoft Team, see Instructions to Bidders Section V. Electronic Bid Submission & Bid Opening
Update #2 ·
08.14.2025 Amendment 0001 Posted
AMENDMENT 0001 IS AS FOLLOWS:
A. Incorporate an additional Site Visit: Scheduled for September 3, 2025 ( See Attached, 1 page)
B. Incorporate Site Visit Sign in Sheet and Meeting Minutes from 07.30.2025 (See Attached, 7 pages).
C. Addendum #1 to the Statement of Work (See Attached, 2 pages)
D. Incorporate Questions, Answers and Photos from 07.30.205-Site Visit (See Attached, 60 pages)
E. Incorporate Standard Form 24 (REV. 10/2023) (See attached, 4 Pages)
THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 09/15/2025 - 14:00 CT US/Central
The Federal Bureau of Prisons (FBOP) herein issuance solicitation for the award of a firm-fixed-price construction contract for a project entitled “Replace Roof Storm Damage" at the Federal Correctional Institution (FCI) Ashland located in Ashland, Kentucky. FCI Ashland is a Federal Correctional Institution located at State Route 716, Ashland, KY 41105.
The work to be performed in association with this project includes the following scope: “Replace Roof Storm Damage at Federal Prison Camp (FPC) Ashland.”
The contractor will provide all necessary equipment, materials, and incidentals to remove and replace approximately 42,500 SF of roofing at the Federal Prison Camp. Buildings included are Administrative/Food Service Building, Chapel, Education, Recreation, and flat parts of A and B Housing Units. Contractors will be required to remove the existing roofing materials and replace them with new roofing materials per Statement of Work.
Pursuant to Federal Acquisition Regulation (FAR) 36.204, the estimated magnitude of the project lies between $1,000,000 and $5,000,000. (NOTE: This range is one of eight available ranges from FAR 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range).
The North American Industrial Classification System (NAICS) code applicable to this requirement is 238160 with a corresponding small business size standard of $19 Million. The solicitation is set aside exclusively for small business contractors.
The solicitation will be distributed solely through the website at https://SAM.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All information about this solicitation, including any amendments, will also be distributed solely through the website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Pre-Bid Site Visit (See Instructions to Bidders for full details):
(b) An organized site visit has been scheduled for Wednesday, July 30, 2025, at 9:00 A.M.
(c) Participants will meet at FCI Ashland, State Route 716, Ashland, KY 41105.
Electronic Bid Submission (See Instructions to Bidder):
Upload Bid Electronically to https://jefs.app.box.com/f/5517383a9d50478d9f59ce89d05d9eb9
Electronic Bid Opening:
Held on Microsoft Team, see Instructions to Bidders Section V. Electronic Bid Submission & Bid Opening
Update #1 ·
The Federal Bureau of Prisons (FBOP) herein issuance solicitation for the award of a firm-fixed-price construction contract for a project entitled “Replace Roof Storm Damage" at the Federal Correctional Institution (FCI) Ashland located in Ashland, Kentucky. FCI Ashland is a Federal Correctional Institution located at State Route 716, Ashland, KY 41105.
The work to be performed in association with this project includes the following scope: “Replace Roof Storm Damage at Federal Prison Camp (FPC) Ashland.”
The contractor will provide all necessary equipment, materials, and incidentals to remove and replace approximately 42,500 SF of roofing at the Federal Prison Camp. Buildings included are Administrative/Food Service Building, Chapel, Education, Recreation, and flat parts of A and B Housing Units. Contractors will be required to remove the existing roofing materials and replace them with new roofing materials per Statement of Work.
Pursuant to Federal Acquisition Regulation (FAR) 36.204, the estimated magnitude of the project lies between $1,000,000 and $5,000,000. (NOTE: This range is one of eight available ranges from FAR 36.204 and is not meant to imply that the project has necessarily been estimated/budgeted to the maximum of the selected range. It merely conveys that the estimate/budget lies somewhere within that range).
The North American Industrial Classification System (NAICS) code applicable to this requirement is 238160 with a corresponding small business size standard of $19 Million. The solicitation is set aside exclusively for small business contractors.
The solicitation will be distributed solely through the website at https://SAM.gov. Hard copies of the solicitation will not be made available. The website provides download instructions. All information about this solicitation, including any amendments, will also be distributed solely through the website. Interested parties are responsible for continuously monitoring this website to ensure that they have the most recent information about this proposed contract action.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://sam.gov. If you have questions about SAM, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Pre-Bid Site Visit (See Instructions to Bidders for full details):
(b) An organized site visit has been scheduled for Wednesday, July 30, 2025, at 9:00 A.M.
(c) Participants will meet at FCI Ashland, State Route 716, Ashland, KY 41105.
Electronic Bid Submission (See Instructions to Bidder):
Upload Bid Electronically to https://jefs.app.box.com/f/5517383a9d50478d9f59ce89d05d9eb9
Electronic Bid Opening:
Held on Microsoft Team, see Instructions to Bidders Section V. Electronic Bid Submission & Bid Opening
Attachments
| File | Type | Posted |
|---|---|---|
| Bid Abstract 15BFA025B00000040 FCI Ashland Replace Roof Storm Damage Signed.pdf | ||
| Amendment 15BFA025B00000040 0003.pdf | ||
| Amendment 0002 15BFA025B00000040.pdf | ||
| Amendment 15BFA025B00000040 0001.pdf | ||
| Instructions to Bidders FCI Ashland.pdf | ||
| Criminal History Check Form.pdf | ||
| Wage Grade Determination KY20250101.pdf | ||
| Bid Bond Expiration Date 01.31.2027.pdf | ||
| Solicitation 15BFA025B00000040.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Replace Roof Storm Damage FCI Ashland | Award Notice | |
| Replace Roof Storm Damage FCI Ashland | Solicitation | |
| Replace Roof Storm Damage FCI Ashland | Pre-Solicitation | |
| Replace Roof Storm Damage FCI Ashland | Pre-Solicitation |
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