Amendment 15BFA025B00000040 0001.pdf

15BFA025B00000040/0001 Page 1 of 75

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

08/12/2025

4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

25Z1AJ1

15B102CODE

Federal Bureau of Prisons FCI Ashland

ROUTE 716

Ashland, KY 41105

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

15BFA025B00000040

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/01/2025

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

AMENDMENT 0001 IS AS FOLLOWS:

A. Incorporate an additional Site Visit: Scheduled for September 3, 2025 ( See page 1) B. Incorporate Site Visit Sign in Sheet and Meeting Minutes from 07.30.2025 (See Attached, 7 pages).

C. Addendum #1 to the Statement of Work (See Attached, 2 pages) D. Incorporate Questions, Answers and Photos from 07.30.205-Site Visit (See Attached, 60 pages) E. Incorporate Standard Form 24 (REV. 10/2023) (See attached, 4 Pages) THIS AMENDMENT EXTENDS THE SOLICITATION CLOSING DATE/TIME TO: 09/15/2025 - 14:00 CT US/CentralHI No other changes at this time Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Kimberly Johnson Contract Specialist

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243 x

15B10225PR000131

An additional site visit:

An organized site visit has been scheduled for

September 3, 2025 at 9:00 AM

Participants will meet at FCI Ashland, St Route 716 Ashland, KY 41105. Please be present in the Front Lobby no later than 8:45 a.m. to begin processing with the Front Lobby Officer. This will ensure the meeting is started on time. All prospective bidders who plan to attend this site visit, though attendance is not mandatory, are required to complete the "Authorization for Release of Information" Criminal History Check Form (in Section 5 - attachments) and email to Steven Holmes (s2holmes@bop.gov) Jeremy Anderson (jtanderson@bop.gov. ) Ensure you have a coversheet with your firm's information and address the coversheet to Mr. Holmes. If you need to contact Mr. Holmes regarding your clearance, his phone number is 606-928-6414 X 4050. Do not call Mr. Holmes for any other purpose regarding this solicitation. All forms shall be filled out legibly in dark ink or typewritten and must be submitted no later than August 29, 2025, 12:00 p.m. This will allow the Bureau of Prisons ample time to conduct a limited background security clearance for all persons who will be attending this conference. If you do not submit this form by August 29, 2025, at 12:00 p.m., you will not be granted access to the pre-bid meeting or site.

This will be the only site visit that will be held. Please do not request an additional date, as it will not be granted. Questions: Oral questions asked at a Site Visit are not acceptable due to the possibility of misunderstanding or misinterpretation. Any questions relating to the solicitation after the closing of the pre-bid conference/site visit shall be sent in WORD FORMAT to Kimberly Johnson, FAO Contracting Officer, via email at knjohnson@bop.gov by September 5, 2025, at 12:00 p.m. in order to provide sufficient response time.

Name

SITE VISIT MEETING MINUTES 15BFA025B00000040

Replace Roof Storm Damage

FCI Ashland - PROJECT 25Z1AJ1

Wednesday, July 30, 2025, 9:00 A.M.

Sign in Sheet

Company E-mail Phone#

PRE-BID CONFERENCE MEETING MINUTES

15BFA025B00000040– Replace Roof Storm Damage

FCI Ashland - PROJECT 25Z1AJ1

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DATE: Wednesday, July 30, 2025, at 9:00 A.M. local time Place: FPC Visiting Room

LUKE BONNER, CONTRACTING OFFICER

I. INTRODUCTIONS:

Round table introduction of all attendees:

GOVERNMENT REPRESENTATIVES

Luke Bonner, Contracting Officer, BFAS North Central Region Steven Holmes, Facilities Manager/COR, FCI Ashland Tyler Boggs, General Foreman, FCI Ashland Charlie Kitts, Construction Representative, Central Office Jimmy Fletcher, Safety Administrator, FCI Ashland

II. PURPOSE OF MEETING:

The purpose of this meeting is to familiarize the contractor with the unique circumstances and requirements surrounding a correctional setting. This meeting is also to explain the solicitation, as issued, and not to furnish additional information.

Nothing said here shall be interpreted as a change to the solicitation without the issuance of a formal amendment through the FAO Contracting Officer, Kimberly Johnson.

III. MINUTES:

Minutes will be recorded and distributed via www.sam.gov.

IV. SITE VISIT INFORMATION:

Walk to the selected site for Replace Roof Storm Damage immediately following the meeting.

V. FRONT COVER PAGE FORMS AND INSTRUCTIONS:

Special instructions pertaining to electronic bid submission (Far 14.302 And 14.304) *Submit: Bid Submission Cover Page, SF1442 Pages 1, 2, 4, & 49 thru 58, and the Bid Bond, shall be uploaded as a single Adobe PDF attachment at JEFS APP BOX see link below:

https://jefs.app.box.com/f/5517383a9d50478d9f59ce89d05d9eb9

Bids submitted by mail or hand carried will not be evaluated. It is the responsibility of the Bidder to confirm receipt of bids by contacting Kimberly Johnson by email knjohnson@bop.gov . All Bids received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

FCI Ashland - PROJECT 25Z1AJ1

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Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature, raised seal, and bid bond number (if applicable) must be mailed to the below address and received by the bid opening time and date:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex ATTN: Kimberly Johnson 346 Marine Forces Drive Grand Prairie, TX 75051

VI. TIME FRAMES AND LOCATION FOR SUBMISSION OF BIDS:

The deadline for submission of bids for this project is August 25, 2025, by 2:00 p.m. See Instruction to Bidders for electronic bid submission guidance.

VII. GENERAL TOPICS:

The following submission/completion items will be addressed:

1. From the solicitation, each bidder SHALL complete and submit the following forms, clauses, and statements with his/her bid. Failure to do so may cause your bid to be considered as non-responsive:

• BID SUBMISSION COVER PAGE: Please include Name of Company, UEI number, and Bid Bond mail (Fedex, UPS, USPS) tracking number.

• STANDARD FORM 1442 Pages 1, 2, 4, and 49 thru 58: Please include DUNS number and Tax ID# and e-mail address where indicated in block 10 and complete blocks 14-20c. If your company has a “doing business as” name reflected in you SAM registration, include this name as well in Block 14. Ensure the address typed in block 14 matches the address in your SAM registration.

• PAST PERFORMANCE SUBMISSION: Please ensure the Cover letter is reviewed and complied with its entirety. References and banking submissions must be submitted in advance to the bid opening directly to knjohnson@bop.gov via email. CPARS entries are also acceptable.

• COMMODITY OR SERVICES SCHEDULE (PAGE 4): Complete the Unit Price (JB = job) and Amount blocks (these amounts will be the same). Note: The amounts listed in this section should be the same as the amount listed in block 17 of the SF-1442.

• BID GUARANTEE: See Page 5 of the solicitation. A bid bond must be submitted in original (ink signatures) with your solicitation. The penal sum of the bond must be at least 20% of the bid price, not to exceed $3 million, whichever is less. A blank bid bond was included in the solicitation. The bid bond must be from a government approved surety. A list of approved

FCI Ashland - PROJECT 25Z1AJ1

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Electronic bid submissions must include a scanned copy of the original bid guarantee. The original bid guarantee with “wet” signature, raised seal and bid bond number (if applicable) must be mailed to the below and received by the bid opening time and date:

Federal Bureau of Prisons U.S. Armed Forces Reserve Complex ATTN: Kimberly Johnson 346 Marine Forces Drive Grand Prairie, TX 75051

• REPRESENTATIONS AND CERTIFICATIONS: All contractors submitting a bid must be registered in the System for Award Management (SAM) at www.sam.gov with the North American Industry Classification Standard code (NAICS) 238160 which is applicable to this acquisition.

• FAR PROVISION 52.204-8: Pursuant to the section (b) (1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, bidders should not mark either of the two options under section (b)(2). Leave these options unmarked.

• FAR PROVISION 52.204-24: Pursuant to the section of this provision, (d). Check either will or will not.

• •FAR PROVISION 52.204-29: Pursuant to the section of this provision, (d). Verify bid compliance.

• FAR PROVISION 52.209-7- Complete item (b) as applicable.

• FAR PROVISION 52.209-13: Pursuant to section (b) of this provision, Certification. Bidder shall check either (1) or (2).

• FAR PROVISION 52.229-11: Pursuant to section (d) of this provision, Certification. Bidder shall Complete item (d)(1) & (2) as applicable.

• AMENDMENTS: Amendments (if any) must be acknowledged and submitted with the bid by one of the methods as described in item eleven of the Standard Form 30.

2. Other general items to be addressed:

• DAVIS BACON ACT: This contract is subject to the Davis Bacon Act. Wage Decision KY20250101 is applicable for this area. All applicable workers must be paid according to the terms of the wage decision.

• LICENSING AND PERMITS: All required licensing, and permits are required to be obtained by

FCI Ashland - PROJECT 25Z1AJ1

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• MAGNITUDE: The magnitude of the project is between $1,000,000 and 5,000,000

• WORK HOURS: Work hours within the secure perimeter shall be between 7:30 am to 3:30 pm Monday through Friday excluding weekends and federal holidays.

• COR: The Contracting Officer’s Representative (COR) is Mr. Steven Holmes, Facilities Manager at FCI Ashland.

• PERIOD OF PERFORMANCE: The completion period is 350 calendar days after issuance of notice to proceed.

• TIME EXTENSIONS: Time extensions for inclement weather will not be granted unless the weather is unusually severe and abnormal in comparison to prior years.

• LIQUIDATED DAMAGES: Liquidated damages for this project are in the amount of $1,446.68 per calendar day of delay after scheduled completion.

• PRE-CONSTRUCTION CONFERENCE: A Pre-Construction conference is required after the contract is awarded and will be scheduled accordingly.

• PROGRESS SCHEDULE: A copy of the progress schedule is to be provided to the Contracting Officer and COR as soon as possible. Each time the progress schedule is changed, it must be provided to both the Contracting Officer and COR. It is suggested an updated document be provided by the Prime Contractor at the mandatory monthly progress meeting.

• PROGRESS MEETINGS: Progress meetings are mandatory and will be scheduled monthly.

• PAYMENT REQUESTS: Application for payments are to be submitted on AIA G702(Continuation) or the contractors own form as long as the information is similar to the G702. Contactors can get these forms from the following website www.aiabookstore.com

• QUESTIONS: Oral questions asked at Site Visit of a technical nature are not acceptable due to the possibility of misunderstanding or misinterpretation. All questions shall be sent in WORD FORMAT to Kimberly Johnson, FAO Contracting Officer, via email at knjohnson@bop.gov. In order to provide sufficient response time prior to the bid due date, the Government has establishing that questions be submitted no later than August 1, 2025, at 12:00 p.m.

• ACCESS TO SITE/PARKING OF VEHICLES: Only public parking will be available for contractor work vehicles.

• STORAGE OF MATERIALS: Storage of materials will be coordinated with the COR.

FCI Ashland - PROJECT 25Z1AJ1

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• CONTRACTOR TEMPORARY OFFICE: No temporary office space will be provided.

• INSPECTIONS: "Punch List" items generated by inspections will be corrected and discrepancy items re-inspected and approved before contract closure takes place. Should any work be covered without proper notification, the contractor shall uncover that work for inspection at his own expense.

JIMMY FLETCHER, SAFETY MANAGER:

3. SAFETY POINTS:

• The contractor is responsible for providing required protective gear to all contractor workers, should it be required. Contractor will ensure that all workers have proper safety gear at all times.

• Contractor is responsible for the prevention of accidents on the project site and has spill kit onsite and containment procedures. OSHA requirements will be adhered to.

• The Contractor will have a Safety Representative on site at all times during the completion of this project.

• Proper storage of any chemicals in lay down yard with SDS present.

LUKE BONNER, CONTRACTING OFFICER:

4. SECURITY

• ADVERSE WEATHER: Whenever adverse weather conditions or other institution emergency contingencies are in effect; contract workers will not be permitted passage into the secure institution. Should emergency conditions be implemented while contract workers are inside the secure perimeter, they will be required to secure their tools, remove vehicles and equipment, and leave the institution grounds until the emergency situation has been resolved.

Depending upon the nature of the emergency, this normally will not affect any construction outside of the secure perimeter. Contractor is reminded that fog days will be treated like rain days. The performance period of 350 days will allow adequate time to complete the job, and no consideration will be allowed for normal rain days and normal fog days. The normal rain, snow or fog days will be based on the average over the last ten (10) years for the local community.

• SECURITY CLEARANCES: Contract workers are subject to security investigative procedures.

Please refer to the contract for details. Please refer to Page 8 of the solicitation.

• EMPLOYEE IDENTIFICATION: Contractor personnel working on project site must bring valid photo identification to the institution each day. The identification will be surrendered upon entry to and returned upon exit from institution property.

FCI Ashland - PROJECT 25Z1AJ1

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• TOOL ACCOUNTABILITY: Strict accountability and control of all contractor tools and hazardous materials must be maintained at all times. All contractor tools to be used inside the secure perimeter must be inventoried and accounted for at the conclusion of the workday Contractor tools may not be stored on-site overnight. The contractor should provide for enough time at the conclusion of the workday for the return and accounting of all tools issued during the workday. Lost or missing tools must be reported to the COR the Captain immediately.

• ILLEGAL ITEMS ON FEDERAL PROPERTY: Firearms, ammunition, knives, other weapons, drugs, narcotics, and alcoholic beverages are not permitted inside/outside the secure perimeter or anywhere else on Federal property at any time. This includes the private vehicles of contract workers. Violators will be subject to criminal prosecution. All persons, vehicles, and equipment are subject to search by institution authorities at any time.

• NO CONTACT WITH INMATES: Contract workers are not to have any contact with inmates at any time. No photographs may be taken of inmates.

• CONTRACTOR EMPLOYEE WORK DRESS: Green or khaki‐colored clothing is not allowed, as inmates wear these colors.

• PHOTOGRAPHS: The institution’s Facilities Department maintains a digital camera that will be utilized by FBOP staff to document the project work. The Contractor may request copies of these photos and may request that photos be taken for specific conditions. Cellular telephones equipped with photographic capabilities are prohibited on the project construction site.

VIII. ADDITIONAL DISCUSSION:

Meeting minutes recorded by:

Luke Bonner, Contracting Officer FCI Ashland

NOTICE:

MEETING MINUTES ARE PROVIDED FOR INFORMATIONAL PURPOSES ONLY. THEY ARE NOT

INTENDED TO CHANGE ANY SPECIFICATIONS, TERMS OR CONDITIONS OF THE

SOLICITATION. ANY AND ALL CHANGES TO THE SOLICITATION SHALL BE ISSUED IN

SUBSEQUENT AMENDMENTS ISSUED BY THE CONTRACTING OFFICER ON A STANDARD

FORM 30 (SF-30).

LUCAS

BONNER

Digitally signed by LUCAS

BONNER

Date: 2025.07.30 12:40:57 -04'00'

Addendum # 1- Project 25Z1AJ1 Replace Roof Storm Damage FCI Ashland, KY

1.0 INTRODUCTION/OVERVIEW

This is an addendum to the originally signed SOW for Project 25Z1AJ1 Replace Roof Storm Damage. Additional line items and information based on site visit questions is needed to complete the project as described in detail below.

2.0 BACKGROUND

The FPC at Ashland received severe damage caused by storm damage and with the age and condition of the roof it needs a replacement.

3.0 SCOPE

A. REMOVE:

(d)(iv) Remove the existing roof membrane and ISO board to metal deck.

Replace with:

(d)(iv) Existing lightweight insulating concrete to remain in place.

B. Remove:

(d)(v) Install layer of tapered Expanded Polystyrene (EPS) insulation over the existing metal deck capable of ensuring proper drainage. The (EPS) shall be secured mechanically.

Replace with: Assume up to 4,000 Sq Ft. of existing lightweight insulating concrete requires repair/replacement.

C. Remove:

(d)(vi) Install new full force EPDM ballast roof system using sixty (60) mil gray membrane with six (6) inch roof laps.

Replace with:

Pre-installation assessment and preparation

1) Existing Roof Inspection: Conduct a thorough inspection of the existing LWIC deck to assess its condition, identify any damaged areas, and ensure structural soundness and ability to support the new roofing system.

2) Moisture Detection and Remediation: Check for moisture within the existing LWIC. If moisture is present, take appropriate measures to dry the deck and address the source of moisture prior to TPO installation.

Surface Preparation:

1) Thoroughly clean the existing LWIC deck, removing all dust, debris, and loose material.

2) If excessive dust or dirt is present, a primer shall be required prior to adhesive application.

3) Cure Time (for new or replaced LWIC sections): If any sections of the lightweight insulating concrete have been recently poured or repaired, allow a minimum 48-hour cure time, or longer as recommended by the LWIC manufacturer, before proceeding with TPO installation.

4) Repair any cracks or holes in the existing LWIC with a suitable concrete patching compound.

TPO membrane installation (Fully adhered method):

MXRO FACILITIES

ADMINSTRATOR

JOSEPH

FISHER

Digitally signed by

JOSEPH FISHER

Date: 2025.08.11 06:37:43 -04'00'

Addendum- Project 25Z1AJ1

Replace Roof Storm Damage FCI Ashland, KY

1) Membrane Relaxation: Unroll the TPO membrane and allow it to relax on the roof deck for at least 15-30 minutes (longer in colder weather) to minimize wrinkles and facilitate proper adhesion.

2) Bonding Adhesive Application (Kiss Coat): Apply a light coat of TPO Bonding Adhesive or another manufacturer-approved bonding adhesive to the existing LWIC surface.

3) Flash-Off Time: Allow the kiss coat to flash off as recommended by the adhesive manufacturer before applying the full application rate of bonding adhesive.

4) Full Adhesive Application: Apply the bonding adhesive to both the back of the TPO membrane and the LWIC surface, following the manufacturer's recommended application rate and method.

5) Placement and Adhesion: Carefully position the TPO membrane onto the adhesive-coated substrate, ensuring proper alignment and overlap.

6) Rolling and Bonding: Use a stiff bristle broom to brush or roll the membrane from the center outwards to eliminate air pockets and ensure a strong, even bond.

Seaming:

1) Overlap adjoining sheets of TPO membrane by a minimum of 3-6 inches. Hot-air weld all seams using an automatic welding machine for field seams and a hand welder for flashings and areas inaccessible by the automatic welder. Ensure a minimum 3-inch weld at all seams.

D. Install two-way pressure relief breather vents design to reduce moisture and allow trapped air to escape.

Quantities and location determined by manufacturer recommendation for square footage and layout.

E. Contractor shall be responsible if raising rooftop conduits and mechanical equipment is required.

Contractor shall replace all existing utility conduits/gas line blocks with manufactured blocks for support and protection of roof system.

F. Submittals shall be reviewed by the BOP within a two-week period from receipt.

G. All close-out documents shall be turned over by the contractor in digital format along with 2 hard copies.

FCI ASHLAND-REPLACE ROOF STORM DAMAGE

PROJECT # 25Z1AJ1 QUESTIONS AND ANSWERS

SOLICITATON #15BFA025B00000040

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SUBMITTED BY AOD RBT JV

1. Insulation Specification Substitution- The current specification calls for EPS insulation. Due to the 120-mph wind uplift requirement, roofing manufacturers will not issue a system warranty when EPS is used in these conditions. We are requesting approval to substitute the EPS with a code-compliant polyisocyanurate (polyiso) insulation board, which meets the uplift criteria and ensures warranty compliance.

Change: See addendum Section 3.0 (A) (d) (iv)

2. R-Value Code Compliance- Please confirm the required minimum R-value for the roofing assembly per local energy codes (IECC or jurisdiction-specific amendments). We need this to verify the insulation thickness and ensure we are providing a compliant system.

Change: R-value needs to meet manufacturers’ specifications for the local area. See addendum Section

3.0 (A) (d) (iv).

3. Laydown/Staging Area Availability-Will there be a designated laydown yard or staging area available on-site for material storage, equipment, and dumpsters? If so, please provide the location and any associated site logistics plan.

Clarification: Yes, reference page 41 of the photo sheet.

4. Dumpster Requirements- Are there any local codes, facility rules, or environmental regulations that require dumpsters on-site to be covered or have lids during construction activities?

Clarification: No lids will be required due to minimum security.

5. Shingle Scope Clarification- Is shingle replacement part of the scope? If yes, please confirm the manufacturer, product line, color, and system type (e.g., architectural laminated, 3 -tab, etc.) to be installed.

Clarification: No, do not include in this proposal.

6. Gas Line Coordination- Are there any rooftop gas lines present that will require elevation, protection, or coordination with mechanical trades during the roofing scope?

Change: Yes, Refer to Addendum Section 3.0 (E).

7. Condensate Line Routing- Should all rooftop condensate lines be raised or rerouted above the new roof system to maintain proper drainage and avoid future ponding issues?

Clarification: Do not include line re-routing in Scope of Work.

8. Scope at Skylights- Besides the flashing of existing skylight curbs, is any additional work required at the skylights (e.g., curb replacement, lens replacement, structural upgrades)?

Clarification: Refer to SOW Section 3 (d) (viii).

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9. Drain Assembly Replacement- Are existing roof drain assemblies to be reused, or is the contractor responsible for furnishing and installing new roof drain bodies, strainers, and clamping rings?

Clarification: Yes, Refer to SOW Section (3) (d) (ix)

10. Hazardous Materials (Asbestos)- Has a hazardous materials survey been conducted for this project?

Please confirm whether any asbestos-containing materials (ACM) are present in the roofing system or associated components.

Clarification: Not applicable, building was built in 1988

11. Roof Deck Composition- Please provide the existing deck type for each roof area (e.g., structural concrete, metal deck, gypsum, wood). This will impact fastener selection, attachment patterns, and tear-off procedures.

Clarification: metal decking, with layer Lightweight Insulating Concrete (LWIC). See attached photo sheet photos 42-44.

12. Drawing Clarity and Detail- Can updated or supplemental roof plans be issued? The current drawing set lacks key details such as rooftop dimensions, curb locations, and drain layouts which are critical for accurate takeoffs and system layout.

Clarification: Refer to SOW Section 3.

13. Ballasted Roof Rock- For any areas with existing ballasted roof systems, should the existing rock be stockpiled and reused, or should all ballast be removed and replaced with new washed river rock?

Change: Refer to Addendum Section 3.0 (c). BOP to retain ballast material after being removed by the contractor.

14. New Metal Coping Requirements- Will new coping metal be furnished and installed at all parapet walls as part of the scope, or are we to salvage and reinstall existing coping metal?

Clarification: Refer to SOW Section 3 (d.) (iii).

15. Curb Flashing Metal- Is new metal flashing required at all mechanical and rooftop equipment curbs, or are existing metals to remain where in good condition?

Clarification: Flashing in good condition will remain in place. Damaged flashing shall be replaced by the contractor.

16. Photo Documentation- Can the project team distribute any photos previously taken during the site investigation or pre-bid walkthrough to all contractors for reference?

Clarification: See attached photos pages 1-44.

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17. Roof Hatch Replacement -Are any new roof hatches required under this contract, or will existing hatches be re-used and re-flashed?

Clarification: Reuse.

18. Ladders and Safety Grab Bars- Should new OSHA-compliant fixed ladders and/or grab bars be included at any roof hatch locations to meet current code?

Clarification: No, not part of the SOW.

19. Site Office Location- Will there be site offices or job site trailers placed on-site for construction administration? If so, please provide proposed locations and power/water access information if applicable.

Clarification: No site for mobile office will be available.

20. Ladder Usage Inside Fence Line- Are we permitted to use ladders inside the construction fence line for roof access, or will fixed access points be required throughout the project?

Clarification: Yes, you will be permitted to use ladders inside the fence.

21. Roof Loading Zones- Where will we be permitted to stage material and equipment on the roofs during the project? Please provide a roof loading/laydown drawing or confirm approved loading zones.

Clarification: See attached photo page 41.

22. Tear-Off Depth by Roof Area- Please confirm the tear-off depth for each individual roof area (e.g., full tear-off to structural deck, recover over existing, partial removal). This clarification is critical for labor estimation and waste removal planning.

Change: Refer to Addendum Section 3.0 (C.).

SUBMITTED BY JH ALFRED CONSTRUCTION INC.:

1. Does the finished roof tops have to be graveled? If so, can the existing gravel be re -used?

Change: Refer to Addendum Section 3.0 (C).

2. Does the metal drip edges on the glass atriums have to be replaced?

Clarification: See SOW section 3. (d)

3. Do wooden supports for the piping have to be replaced? They are rotten, when moved for the roof repairs the wood support will need to replaced?

Change: Refer to Addendum Section 3.0 (E).

4. What is the height of the buildings?

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Clarification: They are all approximately 20 feet. Due to the slope of the ground, it varies slightly.

5. Are the roof hatches being replaced?

Clarification: Current hatches will be reused.

SUBMITTED BY MTNT CONSTRUCTION INC.:

1. SOW –Section 4.c - Please verify on the site map the acceptable staging/lay down locations for material, disposal and equipment.

Clarification: Refer to photo sheet page 41.

2. SOW, Section D, Para v.-What is the tapered insulation slope fraction?

Clarification: Refer to page 43 photo 2 of the photo sheet.

3. SOW, Section D, Para vii - Specifications state to install a new full force EPDM ballast roof system.

Please verify that we are removing all ballast, disposing of ballast and NOT installing new ballast.

Change: Refer to Addendum Section 3.0 (C). BOP to retain ballast material after being removed by contractor SOW 3. (d.) (ii).

4. Solicitation Reference: FAR 52.236-14- Is electric/power available for Contractor use?

Clarification: See SOW section 4. (k).

5. SOW –Section 3.d.viii - Is leaving existing EPDM at walls and curbs as an apron over top of new EPDM and termination bar an acceptable method of securing the membrane. This will preserve the existing flashings and meet all warranty requirements.

Change: Refer to Addendum Section 3.0 (C).

6. SOW –Section 3.d.ii- Please confirm that the stone cap is to remain and no additional work is to be performed to the damaged mortar joints / damaged stone.

Clarification: Repairs will be made locally.

7. SOW –Section 3.d.ix- Please specify whether the existing overflows will remain or be replaced.

Clarification: Refer to SOW Section 3. (d.) (ix)

8. Are the existing PT support blocks to be put back or replaced?

Change: Refer to Addendum Section 3.0 (E).

9. Please confirm walkway pad locations or if minimum manufacturer requirements are suitable.

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Clarification: Install walkway pads to allow access to all RTU’s and hatches.

10. SOW – Section 3.d.viii Are the existing roof hatches being replaced or re-used?

Clarification: Re-used.

11. SOW 3.d.vi–viii - In the areas where EPDM meets shingles: Please confirm that we are to use “like kind” shingles as the existing shingles are no longer in production.

Clarification: Refer to SOW Section 3. (d.) (i.)

12. Site Visit - Please provide all pictures that were taken during the site visit.

Clarification: Refer to photo sheet pages 1-44.

13. SOW –Section 3.d.v What is the minimum insulation depth at the drains?

Clarification: Refer to photo sheet pages 42 and 43.

14. SOW, Section D, para vi. Please confirm that membrane color is to be Gray.

Change: Refer to Addendum Section 3.0 (C.).

15. SOW, Section D, para vii. Please confirm that insulation securement is at the contractor’s discretion – adhered or mechanically fastened. Refer to Addendum Section 3.0 (C.).

Change: Refer to Addendum Section 3.0 (C.).

16. SOW, Section D It is specified that we are to remove the existing roof membrane and ISO board to metal deck – can you confirm the existing conditions from the membrane down to the roof deck with a core sample? There are areas of the roof that have lightweight concrete – if we are to remove everything down to the roof deck, does this include the removal of any / all lightweight concrete?

Change: Refer to Addendum Section 3.0 (A.).

17. SOW What R value is to be met with the new roofing system?

Change: Refer to Addendum Section 3.0 (A.).

18. SOW –Section 3.d.i The SOW requires submittals within 10 calendar days of NTP. However, there is no indication of a submittal review timeline. What is the anticipated review period for submittals by the COR to avoid delay in material procurement or mobilization?

Change: Refer to Addendum Section 3.0 (F.).

19. SOW –Section 4.a.i SOW Section 4 and FAO-0009(a) describe a 42-day clearance buffer for security.

Can the Government confirm that the 42 calendar days allocated for security clearance is sufficient if all forms are submitted within 10 days of NTP?

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Clarification: See Section 4.e of SOW.

SUBMITTED BY BRI-DEN ROOFING:

1. Are we to re-use existing ballast or supply new?

Clarification: See section 3.d.ii. of SOW. BOP will retain the ballast after it is removed by the contractor.

2. On the admin/food service building, the existing decking looks to have lightweight concrete on it. Are we to install new tapered insulation over the existing lightweight concrete deck?

Change: Refer to Addendum Section 3.0 (B).

3. We cannot adhere the EPDM membrane to EPS insulation without a HD Polyiso or Densdeck coverboard. Would you like to add a coverboard or change the tapered EPS to tapered polyiso.

Change: Install per SOW and manufacturers’ recommendations to maintain warranty. See section 3.d.i and addendum to SOW.

4. What is the minimum thickness start on the tapered insulation system?

Clarification: See attached photo sheet pages 42-44.

5. Are you wanting all three attachment methods of screwed insulation, self -adhered membrane, and ballasted rock?

Change: Refer to Addendum Section 3.0.

6. Most existing HVAC curbs, skylights and walls are going to be too low after tapered insulation system is installed to meet 8” required flashing heights for a 20-year warranty. Are we to raise all necessary curbs and walls to meet 8” flashing height?

Clarification: Refer to SOW Section 3.d.xiii

7. Can we price retrofit roof drain inserts in lieu of replacing the drain assembly?

Clarification: See section 3.d.i. and 3.d.ix of SOW

8. Would you like new mifab gas line supports under all the gas lines?

Change: Refer to Addendum Section 3.0 (E).

Submitted by R. W. Stanley:

Site Visit Photos

1. Can the Government provide the photos taken during the site visit to assist in identifying existing conditions and clarifying rooftop constraints?

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Clarification: See attached photos pages 1-44.

Site Access Requirements

2. Please confirm the process for background checks and security clearance for contractor personnel.

What is the expected lead time for approval, and how many officers will be made available daily to the winning bidder to escort contractor personnel?

Clarification: See section 4.e. of SOW. The BOP will provide enough escorts for coverage needed at the camp.

Working Hours

3. What are the approved working hours for exterior roofing activities? Are weekend or extended -hour shifts permitted with advance notice?

Clarification: See Section 4.i of SOW Working Hours.

Material Laydown Area

4. Is a designated laydown or storage area available on site? Please provide a location and indicate whether fencing or security measures will be required.

Clarification: See attached photo page 41.

Existing LWIC

5. Please confirm whether the existing Lightweight Insulating Concrete (LWIC) is to remain in place, or if it must be removed entirely down to the metal form pan beneath.

Change: Refer to Addendum Section 3.0 (A).

Core Sampling and Deck Verification

6. Can the government please provide core sample data for each flat roof area noted in the drawings, as it was not possible to cut cores during the site visit. This is to confirm the existing thickness of the existing insulation from the metal deck to the finished roof height.

Clarification: See attached photo sheet pages 42-44.

Internal Roof Drains

7. Will the government allow the use of retrofit drain assemblies with the new roofing assembly? Or is the government requiring new internal roof drains? (New internal roof drains are a highly invasive process.)

Clarification: See section 3.d.i. and 3.d.ix of SOW.

Flashing Heights

8. Will the Government accept less insulation as part of this project to avoid raising mechanical equipment, skylights atrium, and perimeter copings? There are numerous conduits, gas lines, and other penetrations that will require significant modification if the overall insulation height from the metal deck is raised.

Clarification: See section 3.d.i and 3.d.v. of SOW.

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Responsibility for Raising Equipment and Conduits

9. Will the Government be responsible for raising rooftop conduits and mechanical equipment where necessary, or is that responsibility to be included in the contractor's scope?

Change: Refer to Addendum Section 3.0 (E).

Use of Lift Equipment

10. Please confirm if a forklift can be used on site. If so, are there restrictions on setup locations, required lift plans, or coordination with facility operations?

Clarification: Yes. Designated laydown areas will be authorized for use of forklifts/telehandlers. With ample notice a plan of action will be developed for each scenario.

Temporary Weather Protection

11. Will temporary weather protection be required between demolition and installation phases, or is the contractor permitted to complete sections the same day without intermediate coverings?

Clarification: See section 3.c of SOW

Electrical Tie-Ins for Equipment

12. Will temporary power be provided for use of welding equipment, seam rollers, and other roof installation tools? Or should the contractor furnish a generator?

Clarification: See section 4.k of SOW

Submittal Review Timeline

13. What is the government’s anticipated review period for material submittals? Can long-lead items be prioritized for review to prevent procurement delays?

Change: Refer to Addendum Section 3.0 (F).

Reuse of Ballast

14. Is reuse of the existing roof ballast acceptable to the Government? This is a common and industry-standard practice in reroofing projects where the ballast remains in good condition.

Clarification: See section 4.d of SOW.

Shingle Tie-In

15. Is the Government aware that the shingles on the sloped sections are discontinued, and that the tie -in between new roofing and existing shingles will not match in appearance or color?

Clarification: Yes. See section 3.d.i. of SOW.

EIFS Condition

16. Is the Government aware that the EIFS along the parapets on the shingle sections has reached the end of its useful service life and is non-repairable? If shingle replacement is required, the deteriorated EIFS may allow water infiltration into the roofing system.

Clarification: Replace as needed to maintain warranty and to prevent water infiltration.

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Access to Rear Buildings

17. How does the Government intend to handle access to the west buildings, and what limitations apply to the use of material handling equipment in these areas?

Clarification: There will be laydown/staging areas in the front and rear of buildings. See attached photo sheet page 41

Abandoned Equipment Curbs

18. Is the Government requesting removal and deck infill at abandoned equipment curbs, or is it acceptable to re-flash the curbs as part of the new roof system?

Clarification: Reflash curbs as part of the new roof system.

Low-Hanging Service Wire

19. There is a low-hanging service entrance cable with a mast head located on the south section of the main roof. Will the Government be responsible for raising this cable prior to roofing operations?

Clarification: Yes this will be handled locally.

Equipment and Conduit Supports

20. Will the Government require the use of manufactured composite equipment supports, or is the use of wood blocking acceptable for conduit and equipment stands?

Change: Refer to Addendum Section 3.0 (E).

Coping Cap Replacement at Sloped Transition

21. When replacing the metal coping cap at the transition from flat to shingle roof sections, how far upslope is the contractor required to go? Is it acceptable to terminate at the first joint on the sloped section, or must the new coping extend beyond that point?

Clarification: Yes, the first joint is acceptable.

Bid Alternates for Shingle and EIFS Replacement

22. Would the Government consider adding bid alternates to the project for full replacement of the shingles on sloped roof areas and/or the EIFS along the parapet walls?

Clarification: No, do not include in this proposal

23. Will the Government allow these roles (Site Safety and Health Officer, Quality Control Manager, and

Superintendent) to be performed by a single individual, or must each role be staffed by separate personnel? (3-HAT)

Clarification: A single individual if qualified is acceptable.

Submitted by McKenzie Construction:

1. Deteriorated Underlayment - Please provide bidding quantities for deteriorated underlayment.

Change: Refer to Addendum Section 3.0 (A)

2. Tax Status - Is this project tax exempt?

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Clarification: See page 4 of the solicitation document 15BFA025B00000040-NOTE: The successful contractor shall be responsible for all applicable federal, state, and local taxes. No tax exemption certification will be issued by the Federal Bureau of Prisons.

3. Hazardous Materials - Please confirm whether asbestos or lead is present on this project, and if so, provide the relevant documentation.

Clarification: Not applicable. The building was built in 1988.

4. Construction Start Date - When do you anticipate on site work starting?

Clarification: Notice to Proceed will be issued by contracting officer.

5. Inspections - Are third party inspections required?

Clarification: See SOW section 3.d.xiii and 3.d.xiv

SUBMITTED BY PRESTIQUE, INC. dba RANGER ROOFING AND CONSTRUCTION:

Section: Security and Access

1. Please confirm the required process, forms, and estimated timeline for security clearance/background checks for all personnel.

Clarification: See FAO Clause0009(a) Construction Contract Security page 8 of Solicitation 15BFA025B00000040. See SOW section 4.e.

2. Will contractor personnel be allowed unescorted access to the roof work zones once cleared? If not, how many CO’s will be always provided for us?

Clarification: No. Escorting officers are required to maintain constant visual of all contractors on site while inside the secure perimeter.

3. Please provide a list of restricted tools, materials, or electronic devices not permitted on BOP property.

Clarification: Reference SOW Section 4, d, i and ii for clarification of tools. No electronic devices will be authorized. (i.e. cell phones, cameras, laptops).

4. Will the contractor be permitted to securely store a gang toolbox or equipment container on the roof overnight during active construction?

Clarification: See SOW section 4.i

5. What is the daily check-in/check-out procedures for workers?

Clarification: See section 4.b.i of SOW.

6. Are deliveries escorted inside the secure perimeter, or is it staging outside the fence required?

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Clarification: Deliveries will be made to the outside designated laydown areas.

Section: Work Hours & Phasing

7. What are the allowable working hours and days for roofing activities?

Clarification: Section 4.i of SOW

8. Are there any regularly scheduled lockdowns or security events that may disrupt construction?

Clarification: See FAO Clause-0006 Contractor Use of Premises on page 7 of Solicitation

15BFA025B00000040.

9. Is roofing work expected to be completed in phases? If yes, please provide a sequencing schedule.

Clarification: See SOW section 3.

10.Will inmate movement schedules impact the construction sequence or access?

Clarification: No, only for unique instant, i.e., fog and emergency situations.

Section: Site Logistics

11. Is a designated contractor laydown or staging area available on-site?

Clarification: See attached photo sheet page 41

12. Are cranes, lifts, or other large equipment permitted inside the secure perimeter? If so, please clarify the approved method or route for transporting equipment and materials to access the rear roof area. Are there any site constraints or restrictions we should account for?

Clarification: Yes, locally with ample notice a plan of action will be developed for all scenarios for equipment movement inside the secure perimeter.

13. Are permanent roof access points (ladders, hatches) usable by contractors, or must temporary access be provided?

Clarification: See SOW section 4.m

14. Will the facility provide construction power and water, or should contractors include temporary utilities in their bid?

Clarification: See SOW section 4.k

Section: Scope & Technical

15. Can existing roof assembly data (core cuts, reports, as-builts) be provided?

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Clarification: See attached photo sheet. Pages 1-41

16. Are the photographs taken during the site visit available for distribution to bidders? If so, please provide access or confirm how we may obtain them.

Clarification: See attached photo sheet pages 42-44.

17. Is there any known asbestos or hazardous material in the existing system requiring abatement?

Clarification: Not applicable building was built in 1988

18. Does the scope include full replacement of edge metal, coping, and roof flashings?

Clarification: See SOW section 3.d.iii

19. Is there an existing lightning protection system? Should it be reinstalled or replaced?

Clarification: No existing lighting protection.

20. Are any rooftop systems (HVAC, security devices) required to be protected or temporarily removed?

Clarification: See Section 3.d.viii on SOW.

21. During the site visit, a shingle roof section was observed that may require replacement. Should bidders include an Add Alternate for the shingle roof in the proposal?

Clarification: No, do not include in this proposal.

22. We noted visible cracking in the EIFS (Synthetic Stucco) system that appears to be allowing water intrusion. Can the Government provide additional information or scope clarification regarding this condition? Should an Add Alternate for EIFS repair or replacement be included in our bid?

Clarification: No, do not include in this proposal.

Section: Submittals & QA/QC

23. Will submittals be handled via email, SAM.gov, or another platform?

Clarification: EMAIL to COR.

24. Are daily reports or photo documentation required during construction?

Clarification: See Section 4.a.ii of SOW

25. Is a full-time Site Safety and Health Officer (SSHO) or QC Manager required on-site? If so, can he/she be a certified 3 hat?

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Clarification: A single individual if qualified is acceptable.

26. What format is required for closeout documents (e.g., digital, hardcopy, USB)?

Change: Refer to Addendum Section 3.0 (G).

SUBMITTED BY A-Vet ROOFING & CONSTRUCTION:

1. Can the as-builts be reissued? The drawings provided seem to have been improperly scanned or appear to be partial screenshots.

Clarification: All available drawings of the roof were submitted previously.

2. Can Govt provide roof core cut sample information for the following: roof location, thickness of roof & existing roof insulation material?

Clarification: See attached photo sheet photos 42-44.

3. Is the installation of permanent fall protection tie-off anchors required?

Clarification: No.

4. Please indicate allowable laydown and staging areas.

Clarification: See attached photo sheet page 41.

5. Are any hazardous materials present in the roofing systems, flashings or roof drain components?

Clarification: Not applicable building built in 1988.

6. Can work continue uninterrupted through the shift changes?

Clarification: See SOW section 4.b

7. What is the background check procedure?

Clarification: See SOW section 4.e

8. Are all roof decks metal? If not, please indicate location and types of other roof decking.

Clarification: see attached photo sheet.

9. Is a vapor barrier required over the concrete and/or metal deck areas?

Change: Refer to Addendum Section 3.0

10. What is the desired minimum R-value for the new insulation system?

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Clarification: refer to SOW.

11. Please clarify which roof areas will need a full tapered insulation system.

Clarification: refer to SOW and addendum to SOW.

12. Is lightning protection currently on the facility? If so, which roof areas?

Clarification: No existing lighting protection.

13. Is the installation of new roof curbs a part of this contract? If so, please provide size, quantity and locations.

Clarification: Refer to SOW section 3.d

14. What is the extent of mechanical and electrical work for this contract? If there is going to be HVAC related work, will the contractor be required to provide temporary cooling while the HVAC equipment is being raised?

Clarification: Refer to SOW section 3.c

15. SOW 3.d.ix states to replace drain bowls and drain guards. Please explain what is meant by drain guards. Will interior access be needed to complete this phase of work?

Clarification: Refer to SOW section 3

16. What color membrane is required?

Clarification: Refer to SOW section d.i

17. Is a tapered roof insulation system required for this project?