Replace HVAC unit in B1, Room PB4 (Athens, GA)

The United States Department of Agriculture's Agricultural Research Service is seeking contractors to replace an existing water source heat pump HVAC unit serving the PB4 area at the U.S. National Poultry Research Center located at 950 College Station Road in Athens, Georgia. The contractor must provide all labor, equipment, materials, supplies, transportation, and supervision to install a new unit of the same capacity, including connections to existing supply duct, condenser loop, and electrical service, as well as modifications to the duct system for proper fresh air intake. The new unit must support BACNet communications and come with a minimum 5-year compressor warranty from a local authorized service provider within 60 miles of the facility. This pre-solicitation notice indicates that the formal Request for Quotation (RFQ) 1232SA25Q0458 may be issued on or around August 5, 2025, and will be accessible exclusively through sam.gov. Potential offerors must monitor the site for the RFQ release and any amendments, as no paper copies will be distributed and telephone requests will not be honored.

This procurement is designated as a Total Small Business Set-Aside under NAICS Code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) with a size standard of $19 million. The contract value is estimated to fall between $25,000 and $100,000, and USDA will issue a Firm Fixed Price Construction Contract. The work must be completed within 180 days of the notice to proceed, with most activities scheduled Monday through Friday from 7:00 AM to 4:30 PM to minimize disruption to the facility's ongoing research programs. The contractor will be required to provide a one-year guarantee on workmanship and maintain careful coordination since the facility will remain occupied during construction. All offerors must be registered with the System for Award Management Registration per FAR requirements, and the project incorporates provisions and clauses from Federal Acquisition Circular Number 2025-04 dated June 11, 2025.