Rental of a steam heat exchanger and associated components

Portsmouth Naval Shipyard, under the Department of the Navy Naval Sea Systems Command, is seeking to lease a steam heat exchanger and associated components capable of 1.7 MMBH heat output at 100 GPM freshwater flow rate. The system must be frame/skid mounted with an 8 FT x 8 FT maximum footprint, weigh no more than 4,000 LB, and include temperature, pressure, and flow monitoring capability along with specified safety, control, and isolation valves. Required components encompass 500 FT of freshwater hose, 50 FT of steam hose, and associated fittings, with the contractor responsible for all preventative maintenance, weekly inspections, repair services within 12 hours of notification, training, technical support, and delivery of operational manuals. Evaluation will be based first on technical acceptability to all specifications as a mandatory requirement, followed by lowest price among technically acceptable quotations, with the Contracting Officer retaining discretion to award based on ability to meet the required schedule. Written quotes must be submitted via email to christie.j.ashcraft.civ@us.navy.mil by March 26, 2026 at 1:00 PM EST.

This is a Total Small Business Set-Aside under NAICS code 532490 with a $40 million size standard, and no incumbent contractor is identified in the solicitation materials. The contract encompasses three line items: rental of the heat exchanger unit (CLIN 0001), preventative maintenance for 26 weeks (CLIN 0002), and Contract Data Requirements List deliverables with associated freight (CLIN 0003). The base period runs from April 13, 2026 through October 11, 2026 (26 weeks), with an optional 3-month extension through January 10, 2027, and the place of performance is Portsmouth Naval Shipyard in Kittery, Maine. The contractor must provide repair service within 12 hours of notification with replacement equipment if repairs cannot be completed within 24 hours, while the government will conduct daily surveillance checks and provide forklift services during work hours for loading and unloading operations.