Rental and maintenance of one 6,000-lb and one 12,000-lb LPG forklift

Description

This is a solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 75110PR270000099 is issued as a request for quotation (RFQ) for the seven-month rental, maintenance, repair, replacement, training, and LPG fuel support of one 6,000-pound forklift and one 12,000-pound forklift at USCG TRACEN Birmingham-Southern.

This acquisition IS set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is 532490, with a small business size standard of $40.0. Product Service Code is W039.

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number.
(2) The name, address, telephone number of the Offeror.
(3) The Offeror’s Unique Entity Identifier (UEI)
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

The United States Coast Guard Training Center Birmingham-Southern is seeking to purchase a seven-month rental of one 6,000-pound LPG forklift and one 12,000-pound LPG forklift, including delivery, maintenance, repairs, replacement support, training, and LPG fuel support.

All interested companies must provide quotation(s) for the following:

CLIN 0001 — 6,000-Pound Forklift Rental and Support. The Contractor shall provide one 6,000-pound LPG forklift for a seven-month rental period. The unit of measure is month, and the quantity is seven months. The monthly price shall include delivery, setup, commissioning, acceptance inspection, manuals, load chart, preventive maintenance, repairs, replacement parts, tires, replacement forklift support when required, initial basic operating and safety training, up to one additional basic operating and safety training session upon Government request, required service reports, and removal at the end of the contract. This CLIN supports SOW Task One, Task Two, Task Three, Task Five, and Task Six. The Contractor shall include all costs for delivery, setup, maintenance, repairs, replacement forklifts, initial training, one additional training session, reports, and removal in the monthly prices for CLIN 0001. The Government will not pay separate charges for those services.

CLIN 0002 — 12,000-Pound Forklift Rental and Support. The Contractor shall provide one 12,000-pound LPG forklift for a seven-month rental period. The unit of measure is month, and the quantity is seven months. The monthly price shall include delivery, setup, commissioning, acceptance inspection, manuals, load chart, preventive maintenance, repairs, replacement parts, tires, replacement forklift support when required, initial basic operating and safety training, up to one additional basic operating and safety training session upon Government request, required service reports, and removal at the end of the contract. This CLIN supports SOW Task One, Task Two, Task Three, Task Five, and Task Six. The Contractor shall include all costs for delivery, setup, maintenance, repairs, replacement forklifts, initial training, one additional training session, reports, and removal in the monthly prices for CLIN 0002. The Government will not pay separate charges for those services.

CLIN 0003 — LPG Forklift-Cylinder Exchange. The Contractor shall provide on-demand LPG forklift-cylinder exchanges for the 6,000-pound and 12,000-pound forklifts. Each cylinder exchange shall include delivery of one full, compatible LPG cylinder; removal of one depleted LPG cylinder from the forklift; installation of the full cylinder; removal of the depleted cylinder from the installation; labor; transportation; handling; and a signed LPG Fuel Delivery Ticket. The unit of measure is each complete forklift-cylinder exchange. This CLIN supports SOW Task Four. The Contractor shall provide a fixed unit price for each complete forklift-cylinder exchange. The Government will pay only for completed and verified cylinder exchanges supported by signed LPG Fuel Delivery Tickets. The total amount paid under this CLIN shall not exceed the stated not-to-exceed amount. The Contractor shall not leave spare LPG cylinders, depleted cylinders, or bulk LPG storage tanks at the Government facility.

Offerors are required to provide prices for all items/CLINs. A zero-dollar figure ($0.00) unit price means the offeror shall provide the service/supply at no charge to the Government. Unit prices left blank or annotated with something other than a dollar figure will be considered unacceptable.

Reference Attached Statement of Work in Solicitation 75110PR270000099.

Period Of Performance. The period of performance for this contract is December 1, 2026 thru June 30, 2027

Place of Performance. United States Coast Guard Training Center (TRACEN) Birmingham-Southern, 900 Arkadelphia Road, Birmingham, AL 35204.

Basis for Award

The following factors will be used to evaluate offers. The Government will make award to the responsible offeror submitting the lowest-priced quotation that is rated Technically Acceptable. If the lowest-priced quotation is rated Technically Unacceptable, the Government will evaluate the next lowest-priced quotation. This process will continue as necessary.

Technical Acceptability:

To be rated technically acceptable, the quotation shall include the following:
(a) Proposed Equipment Information. The offeror shall identify the manufacturer, make, and model of the proposed 6,000-pound forklift and 12,000-pound forklift.
(b) Equipment Specification Documentation. The offeror shall provide manufacturer specification sheets, product literature, or equivalent documentation showing that each proposed forklift meets all requirements in the Statement of Work. The documentation shall show, at a minimum, rated capacity, load center, fuel type, mast height, tire type, fork length, side-shift capability, and required safety equipment.
(c) Delivery Commitment. The offeror shall provide a written statement confirming that both proposed forklifts, meeting all Statement of Work requirements, will be available for delivery and commissioning at USCG TRACEN Birmingham-Southern no later than December 1, 2026.
(e) Service and Support Plan. The offeror shall provide a brief plan describing how it will perform the required maintenance, repair, replacement, LPG Forklift-Cylinder Exchange, and training services. The plan shall confirm the offeror’s ability to meet the timeframes stated in the Statement of Work, including:

    (1) Preventive maintenance at manufacturer-recommended intervals;
    (2) Replacement equipment, when required, within four business days after Government notification;
    (3) On-site LPG Forklift-Cylinder Exchange within two business days after Government request;
    (4) Initial training within five business days after delivery and commissioning; and
    (5) Additional training, when requested, within 10 business days after Government request.

A quotation will be rated Technically Acceptable when it includes all required information and clearly shows that the proposed equipment and services meet the Statement of Work requirements.

A quotation will be rated Technically Unacceptable when it fails to provide the required information, proposes equipment that does not meet the Statement of Work requirements, does not commit to the required delivery date, takes exception to a material requirement, or otherwise fails to show compliance with the Statement of Work.

Price: The Government will evaluate the total evaluated price of each quotation. The total evaluated price will be the sum of:

(a) All firm-fixed-price Contract Line Item Numbers (CLINs) for the seven-month rental period, including equipment delivery, commissioning, rental, preventive maintenance, repairs, replacement equipment, training, and equipment removal; and

(b) The full not-to-exceed amount of the liquid propane gas (LPG) fuel CLIN.

The Government will evaluate prices for completeness, accuracy, and reasonableness. The Government may correct obvious arithmetic errors when calculating the total evaluated price.

A quote must comply in all aspects with the requirements and conditions set forth in this RFQ; a quote must meet or exceed all mandatory RFQ requirements. If an Offeror takes exception to any of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then the Government may consider the quote unacceptable

A Firm-Fixed Price contract will be awarded to the responsible offeror whose offer fully conforms to this solicitation and is determined to be the most advantageous, considering price and other factors. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The anticipated award date is 10 days after solicitation closing date. Only one purchase order is anticipated resulting from this RFQ, however the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.