12a_Solicitation-Commercial-Products-Services_A.pdf

Solicitation Number: 75110PR270000099

SOLICITATION FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

General Information

Document Type: Solicitation

Solicitation Number: 75110PR270000099

Posted Date: 10/29/2026

Current Response Date: 11/10/2026

NAICS Code: 532490

Product or Service Code: W039

Set Aside: 100% Small Business Set Aside

Please carefully read and complete the entire solicitation document.

Description

This is a solicitation for commercial products or commercial services prepared in accordance with part 12.

This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number 75110PR270000099 is issued as a request for quotation (RFQ) for the seven-month rental, maintenance, repair, replacement, training, and LPG fuel support of one 6,000-pound forklift and one 12,000-pound forklift at USCG TRACEN Birmingham-Southern.

This acquisition IS set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2026-01 Effective Date 03/13/2026.

The associated North American Industrial Classification System (NAICS) code for this procurement is

532490, with a small business size standard of $40.0. Product Service Code is W039.

Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number.

(2) The name, address, telephone number of the Offeror.

(3) The Offeror’s Unique Entity Identifier (UEI)

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

http://www.acquisition.gov/

Updated 10/30/2026

The United States Coast Guard Training Center Birmingham-Southern is seeking to purchase a seven-month rental of one 6,000-pound LPG forklift and one 12,000-pound LPG forklift, including delivery, maintenance, repairs, replacement support, training, and LPG forklift-cylinder exchanges support.

All interested companies must provide quotation(s) for the following:

Line

Item/CLIN

Description Quantity Unit Price Total Price

0001 6,000-Pound Forklift Rental and Support.

The Contractor shall provide one 6,000-pound LPG forklift for a seven-month rental period. The unit of measure is month, and the quantity is seven months. The monthly price shall include delivery, setup, commissioning, acceptance inspection, manuals, load chart, preventive maintenance, repairs, replacement parts, tires, replacement forklift support when required, initial basic operating and safety training, up to one additional basic operating and safety training session upon Government request, required service reports, and removal at the end of the contract. This CLIN supports SOW Task

One, Task Two, Task Three, Task Five, and

Task Six. The Contractor shall include all costs for delivery, setup, maintenance, repairs, replacement forklifts, initial training, one additional training session, reports, and removal in the monthly prices for CLIN

0001. The Government will not pay separate charges for those services.

MONTHS

0002 12,000-Pound Forklift Rental and Support.

The Contractor shall provide one 12,000-pound LPG forklift for a seven-month rental period. The unit of measure is month, and the quantity is seven months. The monthly price shall include delivery, setup, commissioning, acceptance inspection, manuals, load chart, preventive maintenance, repairs, replacement parts, tires, replacement forklift support when required, initial basic operating and safety training, up to one additional basic operating and safety training session upon Government request, required service reports, and removal at the end of the contract. This CLIN supports SOW Task

One, Task Two, Task Three, Task Five, and

Task Six. The Contractor shall include all costs for delivery, setup, maintenance, repairs, replacement forklifts, initial training, one additional training session, reports, and removal in the monthly prices for CLIN

MONTHS

0002. The Government will not pay separate charges for those services.

0003 LPG Forklift-Cylinder Exchange. The

Contractor shall provide on-demand LPG forklift-cylinder exchanges for the 6,000-pound and 12,000-pound forklifts. Each cylinder exchange shall include delivery of one full, compatible LPG cylinder; removal of one depleted LPG cylinder from the forklift; installation of the full cylinder;

removal of the depleted cylinder from the installation; labor; transportation; handling;

and a signed LPG Fuel Delivery Ticket. The unit of measure is each complete forklift-cylinder exchange. This CLIN supports

SOW Task Four. The Contractor shall provide a fixed unit price for each complete forklift-cylinder exchange. The Government will pay only for completed and verified cylinder exchanges supported by signed LPG

Fuel Delivery Tickets. The total amount paid under this CLIN shall not exceed the stated not-to-exceed amount. The Contractor shall not leave spare LPG cylinders, depleted cylinders, or bulk LPG storage tanks at the

Government facility.

00001 EACH

Total: $

Offerors are required to provide prices for all items/CLINs. A zero-dollar figure ($0.00) unit price means the offeror shall provide the service/supply at no charge to the Government. Unit prices left blank or annotated with something other than a dollar figure will be considered unacceptable.

Reference Attached Statement of Work in Solicitation 75110PR270000099.

Period Of Performance. The period of performance for this contract is December 1, 2026 thru June 30, Place of Performance. United States Coast Guard Training Center (TRACEN) Birmingham-Southern, 900 Arkadelphia Road, Birmingham, AL 35204.

Invoices shall be submitted in arrears:

a. Weekly ☐

b. Bi-Weekly ☐

c. Monthly ☒

c. Quarterly ☐

e. Semi-Annually ☐

f. Other ☐

Basis for Award

The following factors will be used to evaluate offers. The Government will make award to the responsible offeror submitting the lowest-priced quotation that is rated Technically Acceptable. If the lowest-priced quotation is rated Technically Unacceptable, the Government will evaluate the next lowest-priced quotation. This process will continue as necessary.

Technical Acceptability: To be rated technically acceptable, the quotation shall include the following:

(a) Proposed Equipment Information. The offeror shall identify the manufacturer, make, and model of the proposed 6,000-pound forklift and 12,000-pound forklift.

(b) Equipment Specification Documentation. The offeror shall provide manufacturer specification sheets, product literature, or equivalent documentation showing that each proposed forklift meets all requirements in the Statement of Work. The documentation shall show, at a minimum, rated capacity, load center, fuel type, mast height, tire type, fork length, side-shift capability, and required safety equipment.

(c) Delivery Commitment. The offeror shall provide a written statement confirming that both proposed forklifts, meeting all Statement of Work requirements, will be available for delivery and commissioning at USCG TRACEN Birmingham-Southern no later than December 1, 2026.

(e) Service and Support Plan. The offeror shall provide a brief plan describing how it will perform the required maintenance, repair, replacement, LPG Forklift-Cylinder Exchange, and training services.

The plan shall confirm the offeror’s ability to meet the timeframes stated in the Statement of Work, including:

(1) Preventive maintenance at manufacturer-recommended intervals;

(2) Replacement equipment, when required, within four business days after Government notification;

(3) On-site LPG Forklift-Cylinder Exchange within two business days after Government request;

(4) Initial training within five business days after delivery and commissioning; and

(5) Additional training, when requested, within 10 business days after Government request.

A quotation will be rated Technically Acceptable when it includes all required information and clearly shows that the proposed equipment and services meet the Statement of Work requirements.

A quotation will be rated Technically Unacceptable when it fails to provide the required information, proposes equipment that does not meet the Statement of Work requirements, does not commit to the required delivery date, takes exception to a material requirement, or otherwise fails to show compliance with the Statement of Work.

Price: The Government will evaluate the total evaluated price of each quotation. The total evaluated price will be the sum of:

(a) All firm-fixed-price Contract Line Item Numbers (CLINs) for the seven-month rental period, including equipment delivery, commissioning, rental, preventive maintenance, repairs, replacement equipment, training, and equipment removal; and

(b) The full not-to-exceed amount of the liquid propane gas (LPG) fuel CLIN.

The Government will evaluate prices for completeness, accuracy, and reasonableness. The

Government may correct obvious arithmetic errors when calculating the total evaluated price.

A quote must comply in all aspects with the requirements and conditions set forth in this RFQ; a quote must meet or exceed all mandatory RFQ requirements. If an Offeror takes exception to any of the terms and conditions of the RFQ or fails to meet any of the requirements of the RFQ, then the Government may consider the quote unacceptable

A Firm-Fixed Price contract will be awarded to the responsible offeror whose offer fully conforms to this solicitation and is determined to be the most advantageous, considering price and other factors. The

Government intends to evaluate offers and award a contract without discussions with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the

Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

The anticipated award date is 10 days after solicitation closing date. Only one purchase order is anticipated resulting from this RFQ, however the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

The full text of FAR provisions or clauses may be accessed electronically at acquisition.gov.

Offerors must complete entity-level representations and certifications online in the System for Award

Management (SAM) in accordance with FAR 52.204-7, System for Award Management –Registration.

All quoters must submit the following:

VOLUME 1:

Price Section A: Pricing shall be submitted as requested for the listed Supplies/Services. Total price will be evaluated by the Government. Proposed price should reflect a clear understanding of the requirements, is consistent with the various elements of the offer.

VOLUME 2

Section A Technical Proposal: Offeror shall submit company's detailed technical approach and methodology for completing all requirements of the Statement of Work (SOW). The Technical Volume shall not exceed thirty (30) pages in length, with a minimum 12-point font. Page limitation includes any drawings, charts, pictures, etc., and excludes section dividers, table of contents, figures/tables, glossary of terms and cross-referencing indices and resumes -all of which are not considered content pages.

Submission of a quote that does not contain all items requested below may result in elimination from consideration of award. Offerors must submit each item of quote in a separate electronic attachment clearly identified as described below. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each quote.

This is an open-market solicitation as defined herein. The government intends to award a purchase order as a result of this solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter must list exception(s) and rationale for the exception(s). Quotations that reject the terms and conditions of the solicitation may be excluded from consideration.

All quotes must be emailed to John Caicedo via email to john.h.caicedo2@uscg.mil and shall be received no later than November 10, 2026 1100am Eastern Time. Late submissions will be treated in accordance with the solicitation provision at FAR 52.212-1(c).

https://www.acquisition.gov/far/part-52 https://www.acquisition.gov/far/part-52#FAR_52_212_1

All emailed quotes must have Solicitation Number 75110PR270000099 in the subject of the email.

INVOICE INSTRUCTIONS

You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based electronic invoicing system provided by the U.S.

Department of the Treasury’s Bureau of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails from ipp.noreply@mail.eroc.twai.gov. Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive e-mail notifications when requests are paid, view payment history, and access remittance downloads. The e-mail notification of payment is sent when a payment is distributed to your bank account and may include the following payment information: Date of payment, dollar amount, invoice number, paying agency, payee name, and

ACH trace number.

Vendor training materials, including a first-time login tutorial, are available on the https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities, ranging from creating and submitting an invoice to setting up email notifications. Live webinars are held monthly and provide a great opportunity to learn the basic of the system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am - 6:00 pm

ET

The contractor must email a copy of the invoice and supporting documentation to the personnel listed below, upon submission into the IPP platform. Failure to email the invoice and supporting documentation to the following contacts may result in invoice rejection or delay in payment:

Contracting Officer’s e-mail address: John.h.caicedo2@uscg.mil https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov https://www.ipp.gov/ mailto:John.h.caicedo2@uscg.mil

Electronic Submission of Payment Requests (FSMS Awards) JUL 2024

(a) Definitions. As used in these instructions -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must: comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract. In addition, discount offerings and small business status if available must be stated. If travel was allowable and approved, components in accordance with FAR 31.205-46 must be provided.

(b) Except as provided in paragraph (c) of this clause, the contractor must submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP

Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The contractor may submit payment requests using a method other than IPP only when the contracting officer authorizes alternate procedures in writing in accordance with Coast Guard procedures.

(d) If alternate payment procedures are authorized, the contractor must include a copy of the contracting officer's written authorization with each payment request.

(e) IPP enrollment information is at https://www.uscg.mil/fincen/IPP/.

Instructions To Offerors / Notices / Quote Format and Content

Offerors are expected to examine the entire Request for Quote (RFQ), including any amendments to this

RFQ. Offerors shall furnish all the information required by this RFQ, any omitted information will be considered unacceptable, and the quote may be rejected.

This RFQ does not obligate the Government to compensate for any costs incurred by the Offeror in the preparation and/or submission of any quote, nor does it obligate the Government to procure for said services or supplies.

PAPER COPIES OF THIS SOLICITATION WILL NOT BE ISSUED AND TELEPHONE

REQUESTS OR FAX REQUESTS FOR THE SOLICITATION WILL NOT BE ACCEPTED.

http://www.ipp.gov/ https://www.uscg.mil/fincen/IPP/