Remote (Virtual) and In-person Deposition and Examination Reporting Services

The Department of Justice Procurement Services Staff is seeking a contractor to provide comprehensive Remote (Virtual) and In-Person Deposition and Examination Reporting Services nationwide. The solicitation (15JPSS25R00000033) requires a vendor to deliver court reporting services including transcription, video streaming, audio transcription, video recording, stenotype services, and videographer capabilities. Proposals will be evaluated primarily on technical capability and past performance, with these non-price factors considered significantly more important than pricing. Key proposal submission requirements include a technical proposal (maximum 20 pages), past performance proposal (maximum 10 pages), and required certifications, all due by April 21, 2025 at 4:30 PM ET. Offerors must demonstrate the ability to provide high-quality, secure reporting services using platforms like Zoom for Government, with capabilities for delivering certified electronic transcripts, authenticating documents, and maintaining strict confidentiality.

The solicitation is set aside for small businesses with a size standard of $19.0 million under NAICS code 561492. The current incumbent is BEHMKE REPORTING AND VIDEO SERVICES, INC., with the new contract having a potential ceiling amount of $4,125,000.00 covering a base year and four option years. The contract period runs from June 15, 2025 to June 14, 2030, with an estimated 500 proceedings annually, of which approximately 60% will be conducted remotely. Services will primarily cover proceedings in Eastern and Central time zones across more than 90 field office locations in Washington, DC. The contract includes multiple line items for different service types such as original transcripts, expedited orders, rough drafts, realtime text streaming, and document/exhibit technician support, with anticipated quantities ranging from 50-2,000 units per line item.