Refrigerators & Freezers for Bakersfield CBOC
Closed Solicitation Posted
- Solicitation number
- 36C24W26Q0130
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 334516 Analytical Laboratory Instrument Manufacturing
- PSC
- 4110 Refrigeration Equipment
- Place of performance
- California 93311, United States
- Points of contact
-
- Sonja Fields sonja.fields@va.gov (254) 654-8279
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Regional Procurement Office West is soliciting proposals for the procurement of medical-grade refrigeration equipment consisting of four specific units: one Helmer Scientific iSeries iLF105-GX undercounter freezer (5.3 cubic feet), two HLR113-GX pharmacy refrigerators (13.3 cubic feet each), two iLR105-GX undercounter refrigerators (5.3 cubic feet each), and one iPR105-GX undercounter pharmacy refrigerator (5.3 cubic feet), along with delivery and installation services to the Bakersfield VA Clinic. All equipment must meet detailed specifications including advanced monitoring capabilities with temperature logging at five-minute intervals or less, NIST-traceable calibration certificates, Energy Star and NSF/ANSI 456 certifications, and EPA SNAP-compliant hydrocarbon refrigerants. Offerors must submit a signed SF 1449 form, technical quote demonstrating brand name or equal product equivalency, completed price schedule, place of manufacture documentation with applicable Buy American Act or Trade Agreements Act certificates, and a concurrence/non-concurrence sheet. The solicitation does not specify explicit evaluation criteria beyond compliance with salient characteristics and submission requirements. The deadline for submitting questions is April 15, 2026 at 12:00 p.m. CST, with proposals due May 6, 2026 at 2:00 p.m. CST.
This solicitation is set aside 100 percent for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), and if submitting as a joint venture, offerors must provide certification from each SDVOSB joint partner confirming compliance with 13 CFR 128.402. No incumbent contractor or budget range is identified in the solicitation documents. The contract will be awarded on a firm-fixed-price basis with delivery and installation required by August 1, 2026 at the Bakersfield VA Clinic, 900 Old River Road, Bakersfield, California 93311. Normal duty hours for installation are 8:00 a.m. to 3:00 p.m., Monday through Friday, excluding federal holidays, with all shipping costs and waste removal being the contractor's responsibility. The contractor must comply with VA security requirements including FISMA and NIST standards, and all contractor employees requiring VA computer system access must complete background investigations with favorable adjudication within 30 days of award.
Notice text
2 versions
Update #2 · Latest ·
Amendment 0001: The purpose of this amendment is to update the Statement of Work, more specifically the salient characteristics, as well as update the proposal due date to May 06 2026 2:00 PM CST.
The Department of Veteran Affairs Bakersfield VA Clinic is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance refrigerators and freezers. The equipment feature is essential to the technical requirements to meet the needs of the government as described in the attached solicitation. Please ensure you pay attention to the salient characteristics especially the quantities, colors and finishes.
1. The offeror’s quote submission shall include the following
- Signed and Dated SF 1449 to include name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov
- Authorized Distributor Letter on OEM Letterhead, if the offeror is not the OEM.
- Technical Quote describing the offered product and demonstrating that the offered product is the brand name or an equal product that meets the salient characteristics described in Statement of Work.
- Completed Price Schedule to include unit price, and overall price
- Place of Manufacture and/or applicable BAA/TAA Certificates along with the Concur/Non- Concur sheet on page 2 of this document.
Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.
2. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:
a) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR§ 128.402; and
b) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.
3. Please submit all questions via email only 15 April 2026 12:00 P.M. C.S.T, and will not be considered if received after 15 April 2026 12:00 P.M. C.S.T, to sonja.fields@va.gov. The subject line must specify 36C24W26Q0130 – Refrigerators and Freezers Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.
Quotes must be received via email only 06 May 2026 14:00 P.M. C.S.T,. and will not be considered if received after 06 May 2026 14:00 P.M. C.S.T, Email your quote to sonja.fields@va.gov. The subject line must specify 36C24W26Q0130 – Refrigerators and Freezers Proposal. There will be no automated email notification of receipt of quotes.
Submit signed and dated offers on the SF 1449 to the office specified in this solicitation at or before the exact time specified in this solicitation.
Submit a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.
Submit the completed line-item detail spreadsheet provided with the solicit
Submit a completed Price Schedule to include unit price, and overall price.
Submit documents for all item(s) that may connect to the VA network and medical devices that store sensitive patient information.
Update #1 ·
The Department of Veteran Affairs Bakersfield VA Clinic is requesting contractors provide brand name or equal that meet or exceed the physical, functional and performance refrigerators and freezers. The equipment feature is essential to the technical requirements to meet the needs of the government as described in the attached solicitation. Please ensure you pay attention to the salient characteristics especially the quantities, colors and finishes.
1. The offeror’s quote submission shall include the following
- Signed and Dated SF 1449 to include name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov
- Authorized Distributor Letter on OEM Letterhead, if the offeror is not the OEM.
- Technical Quote describing the offered product and demonstrating that the offered product is the brand name or an equal product that meets the salient characteristics described in Statement of Work.
- Completed Price Schedule to include unit price, and overall price
- Place of Manufacture and/or applicable BAA/TAA Certificates along with the Concur/Non- Concur sheet on page 2 of this document.
Quotes that fail to include all required documentation and information will be rejected and will not be considered for award.
2. Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:
a) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR§ 128.402; and
b) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.
3. Please submit all questions via email only 15 April 2026 12:00 P.M. C.S.T, and will not be considered if received after 15 April 2026 12:00 P.M. C.S.T, to sonja.fields@va.gov. The subject line must specify 36C24W26Q0130 – Refrigerators and Freezers Questions. There will be no automated email notification of receipt of questions. An amendment will be posted to the solicitation addressing any questions submitted by potential offerors.
Quotes must be received via email only 29 April 2026 14:00 P.M. C.S.T,. and will not be considered if received after 29 April 2026 14:00 P.M. C.S.T, Email your quote to sonja.fields@va.gov. The subject line must specify 36C24W26Q0130 – Refrigerators and Freezers Proposal. There will be no automated email notification of receipt of quotes.
Submit signed and dated offers on the SF 1449 to the office specified in this solicitation at or before the exact time specified in this solicitation.
Submit a technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.
Submit the completed line-item detail spreadsheet provided with the solicit
Submit a completed Price Schedule to include unit price, and overall price.
Submit documents for all item(s) that may connect to the VA network and medical devices that store sensitive patient information.
Attachments
| File | Type | Posted |
|---|---|---|
| Amendment 0001 36C24W26Q0130 Refrigerators and Freezers for Bakersfield CBOC.pdf | ||
| SOW - REFRIGERATORS AND FREEZERS FOR BAKERSFIELD CBOC.pdf | ||
| S02 Solicitation 36C24W26Q0130 Refrigerators and Freezers.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Refrigerators & Freezers for Bakersfield CBOC | Solicitation | |
| Refrigerators & Freezers for Bakersfield CBOC | Pre-Solicitation |
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