RAF Mildenhall Courier Vehicle Lease Services
Closed Solicitation Posted
- Solicitation number
- FA558725Q0048
- Agency
-
Air Forces Europe and Africa
Air Force, Department of Defense
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 532120 Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing
- Place of performance
- Mildenhall Suffolk United Kingdom
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of the Air Force United States Air Forces in Europe - Air Forces Africa is seeking a contractor to provide courier vehicle lease services at Royal Air Force Mildenhall in the United Kingdom through solicitation FA558725Q0048. The procurement involves leasing two types of vehicles for USTRANSCOM: large cargo vans (such as Mercedes Sprinter or Ford Transit) and crew vans (Mercedes Vito or Ford Transit Custom), both requiring extensive security modifications including cargo cages and specialized locking mechanisms. All vehicles must be right-hand drive, UK-specification, less than one year old with fewer than 5,000 miles, and include comprehensive insurance, registration, maintenance, and 24/7 emergency support services. The government will evaluate quotes on an acceptable/unacceptable basis for technical capability and will consider delivery date and overall value to determine the best proposal. Quotes are due by 1400 BST on August 27, 2025, and offerors must be registered in the System for Award Management (SAM) and capable of accepting Government Purchase Card payments.
This solicitation does not utilize any set-aside designation due to its overseas location, despite falling under NAICS code 532120 for truck and utility vehicle rental and leasing. The total potential award value is $47 million, covering a base contract period from November 1, 2025, through October 31, 2026, with four additional one-year option periods that could extend the contract through October 31, 2030, plus a potential six-month extension. The contract includes a vehicle replacement schedule of three to five years and requires delivery to RAF Mildenhall Visitor Center by November 1, 2025. Performance will take place at RAF Mildenhall in Bury Saint Edmunds, United Kingdom, with all pricing to be submitted in British Pounds. The government has noted that funds are not currently available for this effort and reserves the right to cancel the solicitation without reimbursing offeror costs.
Notice text
1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued separately.
2. Solicitation FA558725Q0048 is issued as a Request for Quote (RFQ). This solicitation and incorporated provisions and clauses (See attached RFQ FA558725Q0048) are those in effect through FAR, DFARS, and Federal Acquisition Circular 2025-04.
3. The North American Industry Size Classification System (NAICS) code associated with this requirement is 532120; however, due to the overseas location of this solicitation, no set-aside will be used.
Description of Services
The Contractor shall provide all equipment, tools, materials, and labor necessary to perform non-personal courier service van leasing in support of the USTRANSCOM at Royal Air Force Mildenhall, United Kingdom. All services described in this Statement of Work (SOW) shall be executed in accordance with the terms and conditions of the associated contract. The scope of services includes the leasing of courier service vans, including any required modifications, for a term that ensures the cost-effectiveness of such modifications while allowing vehicle replacement every three (3) to five (5) years. This replacement schedule is intended to ensure the safety and operational readiness of personnel operating in austere environments.
Notice to Offerors:
Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.
Attachments:
1. Request for Quote (RFQ) - FA558725Q0048
a. Attachment 1 – Statement of Work (SOW) for USTRANSCOM Courier Vehicle Lease Services
b. Attachment 2 - Price Schedule FA558725Q0048
c. Attachment 3 – Technical Capability Matrix FA558725Q0048
Files
| File | Type | Posted |
|---|---|---|
| Attachment 2 - Price Schedule FA558725Q0048.xlsx | XLSX spreadsheet | |
| Combo FA558725Q0048.pdf | ||
| Request for Quote (RFQ) - FA558725Q0048.pdf | ||
| Attachment 1 - Statement of Work for USTRANSCOM Courier Vehicle Lease Services.pdf | ||
| Attachment 3 - Technical Capability Matrix FA558725Q0048.xlsx | XLSX spreadsheet |
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