Combo FA558725Q0048.pdf

FA558725Q0048

RAF Mildenhall Courier Vehicle Lease Services

Combined/Synopsis Solicitation

IAW FAR 12.603

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued separately.

2. Solicitation FA558725Q0048 is issued as a Request for Quote (RFQ). This solicitation and incorporated provisions and clauses (See attached RFQ FA558725Q0048) are those in effect through FAR, DFARS, and Federal Acquisition Circular 2025-04.

3. The North American Industry Size Classification System (NAICS) code associated with this requirement is 532120; however, due to the overseas location of this solicitation, no set-aside will be used.

Description of Services The Contractor shall provide all equipment, tools, materials, and labor necessary to perform non-personal courier service van leasing in support of the USTRANSCOM at Royal Air Force Mildenhall, United Kingdom. All services described in this Statement of Work (SOW) shall be executed in accordance with the terms and conditions of the associated contract. The scope of services includes the leasing of courier service vans, including any required modifications, for a term that ensures the cost-effectiveness of such modifications while allowing vehicle replacement every three (3) to five (5) years. This replacement schedule is intended to ensure the safety and operational readiness of personnel operating in austere environments.

Notice to Offerors:

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Attachments:

1. Request for Quote (RFQ) - FA558725Q0048

a. Attachment 1 – Statement of Work (SOW) for USTRANSCOM Courier Vehicle Lease Services

b. Attachment 2 - Price Schedule FA558725Q0048

c. Attachment 3 – Technical Capability Matrix FA558725Q0048

Provision 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

Provision 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Addendum to 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Provision 52.212-3 Alternate I, Offeror Representations and Certifications – Commercial Items, or a cage code proving an active System for Award Management registration, shall be submitted with all offers.

Clause 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition.

Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders— Commercial Items applies to this acquisition.

Provision 52.217-5, Evaluation of Options

Addendum to 52.212-1, Instructions to Offerors – Commercial, applies to this acquisition.

1. Quote Requirements Offerors shall submit a complete quote that includes the following:

A. Price Complete Attachment 2 – Price Schedule to provide an all-inclusive price in GBP covering lease costs, required modifications (listed as a separate line item), registration, road tax, MOT, insurance, labor, materials, maintenance, and any other costs necessary to meet the SOW. Pricing must include the base period, all option years, and a potential 6-month extension IAW FAR 52.217-8 (evaluated at 50% of the final option year price).

B. Technical Capability Complete Attachment 3 – Technical Capability Matrix to confirm compliance with the SOW.

Indicate “Yes” or “No” for each requirement and provide brief notes if modifications are needed.

• Technical Evidence: Provide supporting documentation (e.g., specifications, photos, DVLA checks, insurance proof, etc.) as an attachment to the matrix. No template is required.

C. Delivery Plan:

Submit a one-page delivery plan confirming delivery by 1 November 2025 or, if not possible, the earliest achievable delivery date.

2. SAM Registration Offerors must be actively registered in the System for Award Management (SAM) at https://sam.gov. Quotes from offerors not registered in SAM will not be eligible for award.

3. Payment Method The Government reserves the right to make payment via Wide Area Workflow (WAWF) or Government Purchase Card (GPC) at its discretion. Quoters must confirm their capability to accept GPC payments to be considered eligible for award.

4. Submission Instructions Quotes are due by 1400 BST, 27 August 2025.

Submit quotes via SAM.gov or email to:

• SrA Mariah French, mariah.french@us.af.mil

• TSgt Jesseca Edralin, jesseca.edralin.1@us.af.mil

Reference the solicitation number FA558725Q0048 and "RAF Mildenhall Courier Vehicle Lease Services" in the subject line. Failure to provide all information specified in the instructions will result in the quote not being considered for award.

https://sam.gov/

5. Questions All questions regarding this solicitation shall be submitted in writing via email to the points of contact listed above no later than 1400 BST, 6 August 2025. Questions received after this date may not be considered.

Addendum to 52.212-2, Evaluation – Commercial Items, applies to this acquisition.

Basis for Award:

The Government will evaluate quotes using Simplified Acquisition Procedures in accordance with FAR 13.106. Award will be made to the quoter whose quote is technically acceptable and offers the best overall value to the Government, considering both delivery and price. The Government may award to other than the lowest-priced offeror if the delivery date provides a significant advantage and the price is determined to be fair and reasonable.

1. Technical Capability (Acceptable/Unacceptable) Technical capability will be evaluated on an Acceptable/Unacceptable basis using the Technical Capability Matrix and supporting technical evidence. Quotes that fail to meet any mandatory SOW requirements will not be considered.

2. Delivery and Price Delivery by 1 November 2025 or the earliest achievable date will be evaluated in combination with price to determine best value. Price will be assessed for fairness and reasonableness based on the Total Evaluated Price (TEP), including the base year, option years and a 6-month extension.