R617--FY26: Staff Scheduling/Labor Management System Intent to sole source.

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8, representing the C.W. Bill Young Veterans Administration Medical Center in Bay Pines, Florida, has issued a Special Notice announcing its intent to award a sole source contract for a Staff Scheduling/Labor Management System. The agency intends to negotiate directly with AcuStaf Development Corp under FAR Subpart 13.106-1(b), which allows sole source procurement when only one responsible source can satisfy agency requirements. This notice is being issued to determine whether competitive procedures could potentially be used for this acquisition. The contract falls under NAICS code 513210 (Software Publishers) and PSC code R617 (Support – Administrative: Electronic Records Management Services). The solicitation number is 36C24825Q1009, and this notice is not a formal solicitation.

The primary objective of this sole source award is to provide a Scheduling Labor Management System across the Bay Pines VA Healthcare System to aid in labor scheduling operations. A critical requirement is that any proposed software must be able to incorporate and work with AcuStaf's existing proprietary software, as Bay Pines will not be switching scheduling systems entirely. Contractors interested in responding to this notice must submit their information via email to michael.shook@va.gov by August 18, 2025, at 2:00 PM EDT, though there appears to be a discrepancy as the posted date shows September 22, 2025. All questions regarding this notice must be submitted in writing via email to the same contact. The responses will be used solely to evaluate whether competitive procedures could be implemented for this acquisition, rather than proceeding with the planned sole source approach.