R603--Transcription Services
Closed Solicitation Posted
- Solicitation number
- 36C26225Q0646
- Agency
-
Veterans Integrated Service Network 22
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 561410 Document Preparation Services
- Place of performance
- Department of Veterans Affairs Tucson AZ 85723
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Network Contracting Office 22 is seeking off-site medical transcription services for facilities within the VISN 18 Veteran Affairs network, specifically for the Phoenix VA Medical Center. The solicitation, numbered 36C26225Q0646, is a request for quotations (RFQ) using streamlined procedures for commercial items. Contractors must provide all necessary personnel, equipment, materials, management, labor, tools, facilities, software, transportation, and communication to perform medical transcription services. All questions regarding the RFQ must be submitted in writing by March 24, 2025, at 12:00 PM PST, with final offers due by March 31, 2025, at 12:00 PM PST. The procurement falls under NAICS code 561410 with a small business size standard of $19 million, and contractors are prohibited from directly contacting VA Medical Center employees during the RFQ process.
The solicitation is now exclusively set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs), following an amendment on March 25, 2025. The current monthly transcription volume is approximately 78,000 reports (925,000 Visible Black Characters), with the previous contract valued at $8,666.66 per month. The new contract will have a base year from June 1, 2025, to May 31, 2026, with potential four one-year extension periods through May 31, 2030, representing a possible five-year total contract period. Transcription services must be performed remotely within the United States by U.S. citizens, with strict turnaround times ranging from 2 to 24 hours depending on the type of medical document. The place of performance is located at 3601 S 6th Ave, Tucson, AZ 85723, and contractors must comply with VA regulations and HIPAA requirements.
Notice text
COMBINED SYNOPSIS/SOLICITATIONÂ
GENERAL INFORMATIONÂ
Â
Document Type:Â
Combined Solicitation/SynopsisÂ
Solicitation Number:Â
36C26225Q0646
Posted Date:Â
03/20/2025
Original Response Date:Â
03/31/2025 12:00 PM MST (Arizona Time)Â
Product of Service Code:
R603
NAICS Code:Â
561410
Contracting Office AddressÂ
NCO 22Â
ATTN: Charity CazeeÂ
Department of Veterans AffairsÂ
3601 S. 6Th Avenue
Building 45Â
Tucson, AZ 85723
Â
DescriptionÂ
This is a combined synopsis/solicitation is for services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.Â
Â
This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-05 / 01/17/2025.Â
Â
The associated North American Industrial Classification System (NAICS) code for this procurement is 561410, with a small business size standard of $19 Million Dollars.Â
Â
The Network Contracting Office 7 is seeking to Transcription Services for the Phoenix VA Medical Center located in Phoenix, Arizona.Â
Â
All questions regarding this RFQ must be in writing and may be sent by e mail to Charity.Cazee@va.gov. Questions must be received no later than March 24, 2025, at 12:00 PM PST (Arizona Time). No further questions will be accepted after that date and time.Â
Â
All offers must be in writing and may be sent by e mail to Charity.Cazee@va.gov. Offers must be received no later than March 31, 2025, at 12:00 PM PST (ArizonaTime). No further offers will be accepted after that date and time.Â
You are reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer.Â
Â
SCHEDULE:Â
All interested companies shall provide a quotation for the following:Â VA Phoenix Healthcare System (VASDHS) currently has a requirement for a non-personal services order to provide all personnel, equipment, materials, management, labor,
tools, facilities, software, transportation, communication, and all other necessary elements required for the satisfactory performance of the project titled Off-Site Medical Transcription Services, for all facilities located within the VISN 18 Veteran Affairs network.
See the attached Statement of Work for further details.
Files
| File | Type | Posted |
|---|---|---|
| Transcription Services QA_032625.docx | DOCX document | |
| 36C26225Q0646 0001.pdf | ||
| W-9 Form.pdf | ||
| 36C26225Q0646_1.docx | DOCX document | |
| VA10091.pdf | ||
| FMS Vendor File Update Request Form.pdf | ||
| S02 - 36C26225Q0646 - Transcription Services.pdf |
Similar open opportunities
| Opportunity | Agency | Set-aside | Responses due |
|---|---|---|---|
| R606 Court Repoting Service | Veterans Integrated Service Network 16 | Service-Disabled Veteran-Owned Small Business | |
| DA10--PowerScribe 360 and Upgrade - Three-Year IDIQ - PoP 11-11-26 to 11-10-29 | Veterans Integrated Service Network 19 | Service-Disabled Veteran-Owned Small Business | |
| R602--Courier Service VISN 22 East Sites | Veterans Integrated Service Network 22 | Service-Disabled Veteran-Owned Small Business | |
| Transcription Services (Nov 2026) for RACA | Central Office | Indian Small Business Economic Enterprise | |
| R602--Sterile Processing Service (SPS) Courier Services VA Northern California Health Care System | Veterans Integrated Service Network 21 | Service-Disabled Veteran-Owned Small Business |
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity