R602--Pharmacy Medication Courier service Lexington VAMC Five ordering periods
Closed Solicitation Posted
- Solicitation number
- 36C24925Q0234
- Agency
-
Veterans Integrated Service Network 9
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 492110 Couriers and Express Delivery Services
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VA) is seeking a courier service to transport medications between the Lexington VA Pharmacy and designated sites at the Leestown campus medical center. The solicitation (36C24925Q0234-1) requires an on-call pickup and delivery service primarily operating outside normal business hours, including evenings, weekends, and holidays. Contractors must provide a fully licensed and insured driver who can transport medication bags within 45 minutes of pickup, maintaining strict confidentiality under HIPAA regulations. Responses are due by 11:00 AM EST on 04/15/2025, with all questions to be submitted by 11:00 AM EST on 04/14/2025. The evaluation will likely consider technical capabilities, proposal completeness, and pricing, with the contract awarded on a best-value basis to a qualified contractor who can meet the specific operational requirements.
The solicitation is not set aside for any specific business category, allowing open competition among potential vendors in the Couriers and Express Delivery Services (NAICS 492110) sector. The contract spans five ordering periods from 04/19/2025 to 04/18/2030, with monthly invoicing for delivery services. Critical performance requirements include using secured, locked bags for medication transport, signing delivery logs, and providing contact information for status updates. Pickup will occur at the pharmacy's call window, with deliveries made to specific nursing stations at the Leestown campus located at 2250 Leestown Road, Lexington, KY. Notably, the contractor is prohibited from transporting narcotics, and must comply with VA information security protocols, including immediate notification of any potential information compromises.
Notice text
Project requirements: To provide on-call pickup and delivery of medications FROM Lexington VA Pharmacy located at 1101 Veterans Drive, Lexington, KY 40502 TO designated sites at the Leestown campus of the Lexington VA Medical Center at 2250 Leestown Road, Lexington, KY 40511.
Most trips will be outside of normal business hours. (After 4:30 p.m., Saturdays, Sundays, and Holidays). Additional stops are required at different nurse s stations.
The medications will be transported in a secured, locked bag as supplied by the pharmacy to the nursing station identified at Leestown campus, Patient information will not be seen by the driver. The driver will sign pick-up and drop-off log for each bag. Narcotics will not be transported by the Contractor.
VA IT Security System Certification & Accreditation requirements do not apply; therefore a Security Accreditation Package is not required.
In the event any Sensitive information is compromised, the ISSOs and Privacy Officers will be notified not later than one hour from the time the incident is discovered.
The contractor will provide a driver and vehicle service between two locations on-call.
Invoicing will be monthly (12 per year), and each invoice will be itemized by delivery event.
Patient information must be protected in a confidential manner in compliance with Health Insurance Portability & Accountability Act (HIPAA) regulations.
Drivers must be fully licensed and insured.
Pickup will be made at Pharmacy call window.
Delivery address will be noted on each bag by building number.
Pickup and delivery will occur be on-call.
The delivery should arrive within 45 minutes of pickup time.
Courier contactor personnel responsible for performing each pickup and delivery will signify completion of the task by signing the delivery ledger.
The contractor courier must provide telephone contact information so that pharmacy personnel can inquire about the disposition/status of pickup and delivery events.
Please e-mail your response with the above information to Dawn.Collins@va.gov
with the subject line "Quote 36C24925Q0234-1 by 11:00 AM EST on 04/15/2025. Any questions should be emailed to Dawn.Collins@va.gov. All questions are to be received by 11:00 AM EST on 4-14-2025.
Files
| File | Type | Posted |
|---|---|---|
| 36C24925Q0234_1.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| R602--Pharmacy Medication Courier service Lexington VAMC Five ordering periods | Pre-Solicitation |
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