R602-- Courier Service

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 5 is soliciting courier services for the Hershel "Woody" Williams VA Medical Center in Huntington, West Virginia. The procurement seeks comprehensive 24/7 courier services to transport general supplies, pharmacy items, lab specimens, medications, blood products, and other medical materials within a 30-mile radius of the medical center, with extended service routes to VA clinics throughout the Tri-State area including Charleston, Gallipolis, Lenore, and Prestonsburg. Contractors must provide one-hour maximum response time for pickups and may need specialized transportation equipment such as coolers and temperature monitoring capabilities for items requiring cold storage. The contract will be awarded to the lowest-priced technically acceptable offeror based on evaluation criteria including technical capability, past performance, and price. The original proposal deadline was October 15, 2025 at 3:00 PM EST, but has been extended to October 17, 2025 at 3:00 PM EST following multiple solicitation amendments that addressed vendor questions.

This opportunity is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside under NAICS code 492110 for Couriers and Express Delivery Services. The current incumbent contractor is Crosstown Courier operating under contract 36C24525F0076, providing baseline performance data for evaluation. Historical usage data indicates 193 trips within the 30-mile radius and 48 trips outside that radius, totaling 1,672 miles over the past 12 months. The contract structure includes a base period from November 1, 2025 to October 31, 2026 with two one-year option periods, featuring four line items with quantities ranging from 20 to 200 one-way trips and pricing structures that differentiate between base rates for trips up to 30 miles and additional mileage rates beyond 30 miles, with unit prices potentially ranging from $20 to $950 per trip. Performance will occur primarily in Huntington, West Virginia, with service extending throughout the regional VA clinic network.