R499--FY25: Pharmacy Wall-to-Wall Inventory
Closed Solicitation Posted
- Solicitation number
- 36C24825Q0150
- Agency
- Veterans Integrated Service Network 8 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561990 All Other Support Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- VA Caribbean Healthcare Systems
- Points of contact
-
- Carol Baez carol.baezrosario@va.gov (787) 641-7582
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Health Administration (VA) is seeking pharmacy wall-to-wall inventory services for its Caribbean Healthcare System facilities located in San Juan, Hato Rey, Ponce, and Mayaguez, Puerto Rico. The solicitation, issued as Request for Quotation (RFQ) 36C24825Q0150, requires a contractor to conduct comprehensive inventory counts using barcode reader technology to capture details of pharmaceutical items across multiple VA pharmacy locations. Contractors must provide personnel, equipment, and services to inventory items in outpatient pharmacies, inpatient pharmacies, and storage areas, excluding Emergency Pharmaceutical Cache items. The evaluation criteria will focus on technical capability, past performance, and pricing, with vendors required to submit two references and demonstrate registration with the Puerto Rico Department of State. Questions are due by January 16, 2025, at 10:00 AM Atlantic Standard Time, and quotes are due by February 6, 2025, at 10:00 AM AST.
The solicitation is set aside with a tiered evaluation prioritizing Service-Disabled Veteran-Owned Small Businesses (SDVOSB), then Veteran-Owned Small Businesses (VOSB), and subsequently other small business concerns. The contract falls under NAICS code 541990 with a small business size standard of $19.5M and will cover a base period from February 1, 2025, through January 31, 2026, with four additional 12-month option years available. The inventory will be conducted on a single Saturday in February 2025, with varying item quantities across locations: 26,061 items in San Juan, 2,373 items in Ponce, and 1,157 items in Mayaguez. The contractor must comply with VA healthcare personnel vaccination requirements and provide inventory data in Excel format. Wage determinations specific to each locality are included, and the contract will be a firm-fixed price arrangement for comprehensive pharmacy inventory services.
Notice text
2 versions
Update #2 · Latest ·
Page 3 of 3
Amendment No. 1 Solicitation (RFQ) 36C24825Q0150 Pharmacy Wall to Wall Inventory Services
This amendment is hereby issued to provide answers to the questions submitted by potential vendors and to provide additional time for Vendors to submit their quotes.
Quote/Offer due date is hereby extended until Thursday February 6, 2025, at 10:00 AM AST (San Juan, Puerto Rico Local Time)
All other areas of solicitation remain unchanged.
Response to Vendor Questions and Request for Information
Question No. 1 The PWS states the following:
3.10 Hours of operation
3.10.1 All work shall be coordinated with the Point of Contact (POC) and be completed on Saturday (TBD) between 8:00 a.m. until completion.
Is the performance required to be performed on one Saturday for all locations or is it flexible? i.e can we do it on another day than Saturday or can we split it up into two days?
Answers: No, we cannot split the performance required. It is required to be performed on one Saturday for all locations in February.
Question No.2 Do you have prior pricing for this effort?
Answer: This is a performance-based requirement, contractor shall present their best solution and quote using the information provided within the solicitation based on their expertise and industry practices.
Prior acquisition and similar acquisitions information is publicly available on Federal  Procurement Data System (FPDS) at www.fpds.gov and/or US Spending at www.USASpending.gov
Current contract information may be requested and disclosed under Freedom of Information Act (FOIA) in accordance with 38 Code of Federal Regulations (CFR) 1.553(b). The VA accepts FOIA requests submitted by email. Email must be sent to SAJFOIA@va.gov. For additional information about FOIA regulations and procedures, please visit www.foia.va.gov
Question No. 3 Do you have Size estimates for last year for each location?
Answer: Estimated size of inventory per location is:
A) Ponce- scan items 2,373
B) Mayaguez scan items 1,157
C) San Juan Scan items 26,061
Update #1 ·
DESCRIPTION
See attached document: Attachment A - SCHEDULE - Pharmacy wall to wall Inventory
See attached document: Attachment B - PERFORMANCE WORK STATEMENT - Pharmacy wall to wall Inventory
See attached document: Attachment C - CLAUSES AND PROVISIONS - Pharmacy wall to wall Inventory
See attached document: Attachment D -WAGE DETERMINATION- Therapy Pool Maintenance .
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
The solicitation issued as an RFQ, solicitation number is 36C24825Q0150. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-02 Effective January 3, 2025.
This solicitation is being conducted under FAR Part 13 Simplified Acquisition Procedures (SAP) and FAR Part 12, Acquisition of Commercial Items.
This solicitation is set-aside based on an order of priority as established in 38 U.S.C. 8127. Tiered Evaluations including Service Disable Veteran Owned Small Business (SDVOS), SDVOS, Veteran Owned Small Business (VOSB) and Small Business (SB) concerns: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.
The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 (All other professional, scientific, and technical services), with a small business size standard of $19.5M. The PSC is R499 (support, professional; other).
The Network Contracting Office (NCO) 8, San Juan Services Team is seeking to purchase non-personal services for Pharmacy wall to wall Inventory Services to VA Caribbean Healthcare System in the following location: San Juan, Hato Rey, Ponce and Mayaguez.
A list containing the contract line-item number(s), description, unit of issue and quantities (including option periods) is attached. Detailed specifications and requirements are provided in the attached (RFQ) and associated documents.
The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html
The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023), applies to this acquisition. Addenda to this provision is applicable and contain the evaluation criteria and basis for award. The document is attached.
FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services (May 2024) with its offer or complete their representations online.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Nov 2023), applies to the acquisition.
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (Jan 2025), applies to this acquisition.
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:
The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.
Questions Due Date: January 16, 2025 at 10:00AM. Atlantic Standard Time (AST). Questions shall be submitted via email on a word document. Offers are due on January 25, 2024, by 10:00AM. AST. Vendor shall send the quote via email to: Carol Baez Rosario - carol.baezrosario@va.gov (Contract Specialist) and Aurea Gonzalez - aurea.gonzalez@va.gov (contracting Officer).
***Please pay particular attention to Addendum FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services for basis of award requirements ******
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Attachments
| File | Type | Posted |
|---|---|---|
| 36C24825Q0150_3.docx | DOCX document | |
| Attachement D- Wage Determination.pdf | ||
| Attachement A - Schesule of prices.pdf | ||
| 36C24825Q0150_2.docx | DOCX document | |
| Attachement -C- Clauses and provisions.pdf | ||
| Attachement -B- Peformance Work Statement.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| R499--FY25: Pharmacy Wall-to-Wall Inventory | Solicitation | |
| R499--FY25: Pharmacy Wall-to-Wall Inventory Services | Pre-Solicitation |
On GovTribe
Work this opportunity on GovTribe
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity