Attachement -B- Peformance Work Statement.pdf

B.2 PERFORMANCE WORK STATEMENT

Pharmacy Wall to Wall Inventory Services

1.0 Introduction - This is a non-personal services contract to provide “Pharmacy Wall to wall inventory Services” at VA Caribbean Healthcare System (VACHS)”. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the required service at VACHS as defined in this Performance Work Statement (PWS), section five (5.00) except for those items specified as Government-furnished property and services. The contractor shall perform to the standards of this PWS.

2.0 Scope- The Contractor shall perform these requirements in accordance with this PWS, local, state, and federal laws and regulations, and Veteran Affairs (VA) regulations. In the event of conflict between regulatory guidance, the most stringent requirement shall apply. The contract is to provide the appropriate Pharmacy Wall to wall inventory Services.

3.0 General Requirements: This section describes the general requirements for this effort.

The following sub-sections provide details of various considerations on this effort.

3.1 Non personal services - The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

3.2 Type of contract - The Government will award a single firm-fixed price contract.

3.3 Period of performance - The period of performance for this effort will be a base year of 12 months and four (4) option periods of twelve (12) months each. Each option will be exercised at the government’s discretion. In addition, the resulting contract will have an additional option to extend the services for up to six (6) months at the government’s discretion in accordance with FAR Clause 52.217-8.

The proposed schedule is as follows:

3.3.1 February 1st, 2025 – January 31st 2026

3.3.2 February 1st, 2026 – January 31st 2027

3.3.3 February 1st, 2027 – January 31st 2028

3.3.4 February 1st, 2028 – January 31st 2029

3.3.5 February 1st, 2029 – January 31st 2030

3.4 Location These services will be performed at the VACHS main facility in San Juan, and external clinics in Ponce, Mayaguez and Mental Health Domiciliary in Hato Rey (San Juan).

FACILITY

ADDRESS

CONTACT PERSON

OPA

(Outpatient Pharmacy)

VA Caribbean Healthcare System

10 Casia Street

San Juan, PR 00921

Phone: (787) 641-7582, ext.

131668

Mariel Pagan-Morales& Edmarielis Gonzalez-Gonzalez, Supervisors

2nd FLOOR MAIN BUILDING

(Inpatient Pharmacy and Cache Program)

VA Caribbean Healthcare System

10 Casia Street

San Juan, PR 00921

Phone: (787) 641-7582, ext.

147049

Dayna Quinones-Burgos &Edmarie Santiago-Aponte, Supervisors

MOPC

(Mayaguez Outpatient Clinic)

Mayaguez Outpatient Clinic

State Road # 2 Km. 149.9

Ave. Algarrobo, Bo. Sabanetas

Mayaguez, PR 00681-1507

Phone: (787) 834-6900, ext.

248473

Christopher Gomez, Supervisor

POPC

(Ponce Outpatient Clinic)

VA Euripides Rubio Clinic- Ponce OPC- Outpatient Clinic

1802 Navarra Street

Ponce, PR 00716-2001

Hilda Torres-Torres, Supervisor

Phone: (787)812-3030, ext.

244154

DOMICILIARY

(Hato Rey VA Clinic)

VA Mental Health Domiciliary

653 Munoz Rivera

San Juan, PR 00918-3631

Phone: (787)641-7582, ext.

226102

Yaritza Lopez-Lamboy, Pharmacist In-Charge

3.5 Recognized Government Holidays. The Contractor is not required to work on the legal public holidays listed below. Holidays occurring on weekends will be observed as directed by the published United States Office of Personnel Management (OPM) calendar.

New Year’s: Day 1 January Martin Luther King Jr. Birthday: 3rd Monday in January Washington’s Birthday: 3rd Monday in February Memorial Day: Last Monday in May Juneteenth: 19 June Independence Day: 4th of July Labor Day: 1st Monday in September Columbus Day: 2nd Monday in October Veterans Day: 11th of November Thanksgiving Day: 4th Thursday in November Christmas Day: 25 December

Or any other specifically declared by the President of the United States to be a National Holiday.

3.6 Business Relations - The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, submittals, timely identification of issues, and effective management of subcontractors, if any. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. Within the bounds of acquisition policy, the VACHS intends to work to find solutions that will be beneficial to both the Government and its Contractors.

3.7 Contractor Identification - All contract personnel shall be identified as a Contractor (i.e., badge, company logo, or uniform). All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

3.8 Contract Administration and Management

3.8.1 Post Award Conference / Performance Evaluation Meeting - Post Award Conference / Performance Evaluation Meetings. The Contractor may be required to attend a post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart

42.5. This meeting may be conducted virtually. Written minutes of such meetings will be recorded by the Contractor and signed by the Program/Project Manager and the CO and/or Point of Contact (POC) and distributed within five (5) workdays after the meeting.

3.8.2 Performance/Progress Meetings will be held as necessary. There may be occasions when subsequent meetings will be called by either party to reconfirm mutual understandings and/or address deficiencies in the Quality Control (QC) system or procedures which may require corrective action by the Contractor. The Contractor Representative shall meet with the POC and/or CO as required. A mutual effort will be made to resolve all problems identified. The Contractor Representative and the POC shall sign the written minutes of these meetings.

3.8.3 Contract Administration Notwithstanding the contractor’s responsibility for total management during the performance of this contract, the administration of the contract requires maximum coordination between the government and the contractor.

3.8.4 Contractor Employees - The contractor shall accomplish the assigned work by employing and utilizing qualified personnel with appropriate combinations of education, training, and experience. The contractor shall match personnel skills to the work specified herein. The contractor shall ensure the labor categories/occupation code as defined by the Department of Labor are aligned to those tasks delineated in this PWS. The contractor shall comply with the minimum rates established in the applicable wage determination for this service. The Contractor shall provide the necessary resources and infrastructure to manage, perform, and administer the contract.

3.8.5 Contractor Identification - All contract personnel shall be identified as a Contractor (i.e., badge, company logo, or uniform). All contract personnel are required to identify themselves such that they avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all correspondence (documents, emails etc.) or reports produced by the

Contractor are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.1 In the occurrence that any location is needs to be added or removed it will be work by the government and the contractor via written supplemental agreement.

3.9 Performance Requirements - The following section specifies the Performance Objectives and Performance Elements for the contract.

3.9.1 Contractor shall provide the necessary personnel and equipment for the job to be performed.

3.9.2 Contractor shall conduct a Wall-to-Wall inventory utilizing a barcode readers technology capturing the NDC/UPC of each item, the number of pieces and price contracted/open market and should be rounded to the nearest 10th.

3.9.3 Contractor shall provide the handheld scanners needed to perform the inventory.

3.9.4 Contractor shall be capturing the barcodes use for the UPDC or NDC on the merchandise.

3.9.5 Contractor shall be capturing or entry the prime vendor (McKesson Corp.) price of

3.9.6 the merchandise.

3.9.7 Contractor shall be capturing or entry the number of pieces of the items (if the product is open, the quantity should be estimated to the nearest 10th of a bottle)

3.9.8 Items in the Inpatient Pharmacies (WP and BV) OS-PAC machines SHALL be counted. The Pharmacy department will provide the contractor with the data so the data can be included within the required reports.

3.9.9 Items in the Outpatient Pharmacies (WP and BV) Baker APS machines (Baker cells and Auto script II robot canisters SHALL be counted. The Pharmacy department will provide the contractor with the data so the data can be included within the required reports.

3.9.10 Items in the Inpatient and Nursing Home Pharmacies ATC Profile machines SHALL be counted. The Pharmacy department will provide the contractor with the data so the data can be included within the required reports.

3.9.11 Items in the Outpatient Pharmacy Baker machine canisters SHALL be counted. The Pharmacy department will provide the contractor with the data so the data can be included within the required reports.

3.9.12 Bulk Intravenous solutions SHALL be counted. The contractor will be provided the pricing data by the Pharmacy department so the data can be included within the required reports.

3.9.13 Opened bottles of medication other than what is used for compounding must be

3.9.14 estimated to the nearest tenth (10th) of a bottle.

3.9.15 Unit dose PRE-PACKED items SHALL be counted (these are individual doses or small strip-packages of individual doses).

3.9.16 Items in the Emergency Pharmaceutical Cache WILL NOT be counted.

3.9.17 Prosthetic items in unopened containers with a cost over $500.00 SHALL be counted and the pricing data will be provided by the respective facility. Items in question are

3.9.18 located at the Outpatient locations only.

3.9.19 Controlled substances will be counted by the Pharmacy personnel only. However, the contractor will be provided the data by the Pharmacy department so the data can be included within the required reports.

3.9.20 Contractor shall send by e-mail an excel report with the information collected.

3.9.21 Contractor personnel need to wear the company ID Badges at all moments during the inventory. Pharmacy personnel will serve as escort and assist the contractor if they encounter problems during the inventory (price needed, NDC look up, etc.).

3.10 Hours of operation

3.10.1 All work shall be coordinated with the Point of Contact (POC) and be completed on Saturday (TBD) between 8:00 a.m. until completion.

3.11 Licenses and Certifications

3.11.1 The contractor shall be registered with the Puerto Rico Department of

State.

3.12 Sub-Contracted Personnel:

3.12.1 The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or POC.

3.13 Influenza Vaccination

3.13.1 All contract employees shall comply with VHA Directive 1192.01 Seasonal Influenza Vaccination Program for VHA Healthcare Personnel. This policy applies to all individuals who, during the influenza season, work in VHA locations or who come into contact with VA patients or other Health Care Personnel (HCP) as part of their duties.

3.13.2 Masking requirements for unvaccinated HCP: HCP who do not receive influenza vaccination due to medical or religious exemptions must designate this at the VA Employee Health Unit on the HCP Influenza VA Form 10-9050 and wear a face mask while in any VHA location, including both clinical and non-clinical areas. In addition, HCP are required to wear a face mask during performance of their assigned duties and responsibilities. The face mask shall be worn throughout the influenza season, or until the individual HCP receives a flu vaccination and completes the required VA Form 10-9050.