R499--Lidar Scanning of NAVAHCS Facility

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 22 is soliciting comprehensive Lidar scanning services for the Northern Arizona VA Healthcare System (NAVAHCS) facility. The procurement requires complete three-dimensional scanning of all buildings on the NAVAHCS campus, including entire interiors of all structures, all floors, ceilings, mechanical floors, and basements, with deliverables to include E57 and LAS format point cloud files, colored 3D point clouds, CAD drawings, reflected ceiling plans, and Building Information Models (BIM) for the ArcGIS Indoors space management program. Prospective offerors must demonstrate minimum two prior contracts demonstrating experience with Lidar scanning technology for CAD and BIM model creation in healthcare environments, obtain OSHA 10-Hour Construction Safety training, register with VA's financial system via the Customer Engagement Portal, and complete the VA Notice of Limitations on Subcontracting Certificate of Compliance. The evaluation criteria emphasize contractor experience in healthcare Lidar scanning and BIM generation, capability to minimize disruption to patient and staff operations, and ability to meet security and safety requirements including VA escort coordination and medical-grade mask compliance. The revised proposal due date is May 7, 2026, at 11:00 AM Mountain Daylight Time, with an estimated performance period of 30 days from contract start.

This solicitation is designated as a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside, with no incumbent contractor identified in the available documents. The estimated award amount is $28.5 million on a firm-fixed-price contract basis. The scope encompasses scanning of approximately 63-89 buildings totaling 675,299 gross square feet, with work required to be completed with minimal disruption through a mix of business hours (Monday-Friday, 6:30 AM-4:00 PM) and off-hours scheduling. All scanning personnel must obtain PIV badges from VA Police and work under VA employee escort throughout the project, with additional requirements including Infection Control Risk Assessment (ICRA) permits and completion of security clearance procedures. The place of performance is located at the Northern Arizona VA Healthcare System, 500 North Highway 89, Prescott Valley, Arizona 86315, with contracting administration handled by Network Contracting Office (NCO 22) in Tucson, Arizona, under Contract Specialist Kyle Cipra.