R499--Electronic Data Interchange (EDI) and Paper to Electronic (P2E)(EDI/P2E) Services
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C10G23R0004
- Agency
-
Headquarters
Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 518210 Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services
- PSC
- R499 Support- Professional: Other
- Place of performance
- TBD
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs is soliciting proposals to provide Electronic Data Interchange and Paper to Electronic transaction services. The VA's Veterans Health Administration requires a Healthcare Clearinghouse to support incoming and outgoing electronic transactions and conversion of paper healthcare claims and documentation to electronic formats for over one million medical providers. Services include batch and real-time transfers of HIPAA ASC X12N 5010 transactions as well as hosted real-time EDI. Evaluation will be based on commercial item factors and specific criteria in the solicitation. Questions are due by January 25, 2023 and proposals are due by February 17, 2023.
This unrestricted solicitation has a NAICS code of 518210 for data processing and hosting services with a size standard of $40 million. Key requirements include processing a minimum of 9.5 million EDI transactions per month, converting 700,000 paper forms to EDI within two days, and digitizing 2.1 million total paper pages monthly. The place of performance covers medical providers throughout the United States and US territories. The period of performance is a six-month base period with nine one-year options.
Notice text
3 versions
Update #3 · Latest ·
Solicitation 36C10G23R0004 has been amended to incorporate updates to Factor 2 Past Performance. See the attached UPDATED Solicitation 36C10G23R0004 Amendment 0002 for detailed changes. Additionally, the Solicitation 36C10G23R0004 Amendment 0001 document has been included as an attachment for offerors to sign and include in Volume V Other.
ATTACHMENTS
Update #2 ·
See Solicitation 36C10G23R0004 Amendment 0001 for detailed changes as a result of Questions and Answers (Q&A).
Update #1 ·
Solicitation Number: 36C10G23R0004
Notice Type: Combined Synopsis/Solicitation
Synopsis: COMBINED SYNOPSIS/SOLICITATION
This is a combined synopsis/solicitation for a Healthcare Clearinghouse (HCCH) for Electronic Data Interchange (EDI) and Paper to Electronic (P2E) transaction (EDIP2E) services prepared in accordance with Federal Acquisition Regulation (FAR) Part 12 Commercial Items and FAR Part 15 Contracting by Negotiation as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
Solicitation number 36C10G23R0004 is issued for this combined synopsis/solicitation; this solicitation is being issued as a Request for Proposal (RFP). This combined synopsis/solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2023-01 effective December 30, 2022.
Requirement Description:
The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Office of Integrated Veteran Care (IVC), formerly Office of Community Care (OCC), utilizes a Healthcare Clearinghouse (HCCH) to provide connectivity with community providers to support the payment for services provided to Veterans and Veteran Families via incoming and outgoing Electronic Data Interchange (EDI) and Paper to Electronic (P2E) transaction services. VHA IVC accepts both paper and electronic submissions for healthcare claims and for supporting documentation.
VHA IVC has initiated multiple projects to increase the volume and overall percentage of electronic transactions versus paper or other manual transactions to comply with legislation and to facilitate administrative simplification. VHA IVC employs a HCCH to communicate incoming and outgoing EDI transactions to the over one million medical and dental providers throughout the United States and US Territories. EDI transactions consist of batch and real-time transfers of Health Insurance Portability and Accountability Act (HIPAA) ASC X12N 5010 transactions. VHA IVC also supports several hosted real-time EDI transactions.
VHA IVC seeks a Health Care Clearinghouse (HCCH) contractor to support a EDIP2E capability throughout the term of this contract to provide community health care providers access to HIPAA-compliant data and processes in support of payments for care provided to Veterans and Veteran Families.
This acquisition is unrestricted and is not set-aside for small business concerns. The associated North American Industrial Classification System (NAICS) code for this procurement is 518210 Data Processing, Hosting, and Related Services and the associated size standard is $40M.
The FAR provision at 52.212-1, Instructions to Offerors Commercial, applies to this acquisition including attached addenda to the provision.
The FAR provision at 52.212-2, Evaluation - Commercial Items, and the specific evaluation criteria in the attached addenda also applies to this acquisition.
Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer, if not available in the System for Award Management (SAM).
The FAR Provision found at 52.204-7(b)(1) requires that All interested Offerors must be registered in SAM prior to submitting an offer or quotation. SAM can be accessed at https://www.sam.gov/portal/public/SAM/ .
The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.
The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition.
All questions regarding this combined synopsis/solicitation shall be submitted on Attachment D and are due via email no later than 12:00PM Eastern on January 25, 2023, to Justin.Sink@va.gov and Terri.Duenas@va.gov. No calls will be accepted.
Proposals are due via email by 3:00PM Eastern on February 17, 2023 to Justin.Sink@va.gov and Terri.Duenas@va.gov.
ATTACHMENTS:
Files
| File | Type | Posted |
|---|---|---|
| 36C10G23R0004 0002_2.docx | DOCX document | |
| UPDATED Solicitation 36C10G23R0004 Amendment 0002.pdf | ||
| Amendment 0001 Solicitation 36C10G23R0004 VA HCCH EDIP2E Services .pdf | ||
| Amendment 0001 UPDATED Attachment B Pricing.xlsx | XLSX spreadsheet | |
| Attachment D Question and Answers.xlsx | XLSX spreadsheet | |
| 36C10G23R0001 0001 Combined Synopsis Amendment 0001.pdf | ||
| Attachment E Quality Assurance Surveillance Plan.pdf | ||
| Amendment 0001 Updated Attachment A Performance Work Statement EDIP2E.pdf | ||
| 36C10G23R0004 0001_1.docx | DOCX document | |
| Attachment D Questions.xlsx | XLSX spreadsheet | |
| Attachment C Past Performance Questionnaire.docx | DOCX document | |
| Attachment B Pricing.xlsx | XLSX spreadsheet | |
| Attachment A Performance Work Statement EDIP2E .pdf | ||
| Solicitation 36C10G23R0004 VA HCCH EDIP2E Services.pdf | ||
| 36C10G23R0004_1.docx | DOCX document |
Show all 15
Notice history
| Notice | Type | Posted |
|---|---|---|
| R499--Electronic Data Interchange (EDI) and Paper to Electronic (P2E) (EDI/P2E) Services | Award Notice | |
| This notice | Solicitation |
Similar open opportunities
On GovTribe
Work this opportunity
- Track it in your pipeline
- Find teaming partners
- Similar opportunities
- Ask GovTribe AI about this opportunity