R425--FY 26 Services (Base plus 4) - Bath/Canandaigua Lock Out Tag Out System

This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.

This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB) vendors.

The associated North American Industrial Classification System (NAICS) code for this procurement is 541330, with a small business size standard of $29 Million. The FSC/PSC is R425.

The Department of Veterans Affairs is seeking a firm fixed-price service contract for the Lockout/Tagout (LOTO)/Energy Control Procedures (ECP) implementation, and software/maintenance of the newly implemented system at the Bath and Canandaigua VA Medical Centers for one (1) base year from date of award, with the provision of four (4) option years.

All interested companies shall provide quotation via the attached 36C24226Q0197 Pricing Worksheet excel file, updating only the unit-price column (highlighted). See additional documentation required with quote at Page 4 of this document.

See attached Statement of Work (SOW) for detailed description of the requirement.

Place of Performance/Place of Delivery:

Bath VA Medical Center

76 Veterans Avenue

Bath, NY 14810

And

Canandaigua VA Medical Center

400 Fort Hill Avenue

Canandaigua, NY 14424

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.

The following solicitation provisions apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services

FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: The Government will award a contract to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 12.202(b), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. Responses to this solicitation shall contain sufficient information to conduct a comparative evaluation of the following factors:

Technical: The quotation will be evaluated to the extent in which it can meet or exceed the Government s requirements outlined in the Statement of Work (SOW).

Past performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis. No relevant past performance shall be rated as neutral past performance.

Price: The Government will evaluate the price by adding the total of all line-item pricing (see attached pricing worksheet). The total evaluated price will be that sum.

Site Visit: Contractors have opportunity to attend a site-visit on Tuesday, December 30th, 2025, to view the requirements at the Bath and Canandaigua VA Medical Centers. Contractors shall email the CO (Nathan.Northrup@va.gov) no later than Monday, December 29th, 2025, with their intention to attend and specifics will be provided in return. No other site visits will be provided. Contractors that do not attend the site-visit will not be excluded from competition; however, Contractors are encouraged to visit the site to gauge the complexity of this requirement.

Limitations on Subcontracting Certification: Shall be signed.

Options: The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the base requirement.

FAR 52.219-1, Small Business Program Representations

FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications

FAR 52.252-1, Solicitation Provisions Incorporated by Reference

52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements Representation

52.204-7, System for Award Management Registration

52.229-11, Tax on Certain Foreign Procurements Notice and Representation

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference

The following contract clauses apply to this acquisition:

FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services

FAR 52.217-9, Option to Extend the Term of the Contract

FAR 52.240-91, Security Prohibitions and Exclusions

FAR 52.252-2, Clauses Incorporated by Reference

52.203-17, Contractor Employee Whistleblower Rights

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-13, System for Award Management Maintenance

52.209-6, Protecting the Government s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

52.209-10, Prohibition on Contracting With Inverted Domestic Corporations

52.217-8, Option to Extend Services

52.222-36, Equal Opportunity for Workers with Disabilities

52.222-41, Service Contract Labor Standards

52.222-42, Statement of Equivalent Rates for Federal Hires

52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment

52.222-55, Minimum Wages for Contract Workers Under Executive Order 14026

52.222-62, Paid Sick Leave Under Executive Order 13706

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-33, Payment by Electronic Funds Transfer System for Award Management

52.232-40, Providing Accelerated Payments to Small Business Subcontractors

52.233-3, Protest After Award

52.233-4, Applicable Law for Breach of Contract Claim

52.237-2, Protection of Government Buildings, Equipment, and Vegetation

52.244-6, Subcontracts for Commercial Products and Commercial Services

VAAR 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference

852.201-70, Contracting Officer s Representative

852.203-70, Commercial Advertising

852.219-73, VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses

852.219-75, VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction

All quoters shall submit the following with their quote response:

Capability Statement demonstrating technical capability to meet all the requirements of the SOW and this solicitation.

Completed 36C24226Q0197 Pricing Worksheet .

Technician documentation, including but not limited to, OSHA trainings, industry certifications.

Limitations on Subcontracting Certification Signed

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 12. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors: Price, Technical Capability, Past Performance, and Limitations on Subcontracting

The award will be made to the response most advantageous to the Government.

Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoters shall list exception(s) and rationale for the exception(s), if any.

Submission of your response shall be received not later than Wednesday, January 7th, 2026, at Nathan.Northrup@va.gov, by 12:00pm EST.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(c).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. No phone calls will be answered.

Point of Contact

Nathan Northrup, Contract Officer, Nathan.Northrup@va.gov