Q999--KC Wheelchair/COT Special Mode Transportation (SMT)Mission Critical (VA-25-00102304)

The Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 15 seeks to procure special mode transportation services for wheelchair and cot transportation of non-emergent beneficiaries at the Kansas City VA Medical Center, with proposals due July 6, 2026, at 3:00 PM CST. The procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Businesses and limited to 50% subcontracting.

Place of performance is Kansas City, Missouri. The contract is a five-year IDIQ with firm fixed pricing and economic price adjustment based on diesel fuel indices, with an estimated value of $19 million. Services required include 24/7/365 availability for non-emergent ambulatory wheelchair and cot transportation within and beyond a 40-mile driving radius from the VAMC, with response to add-on requests within 45 minutes. Vehicles must be equipped for wheelchair accessibility with minimum four-point restraints.

The contractor must obtain $1,000,000 general liability and auto liability insurance and comply with HIPAA and VA security requirements. Personnel must hold current First Aid and CPR certifications, negative Mantoux tests within 14 days prior to service initiation with annual re-testing, oxygen dispensing training, OSHA infection control and bloodborne pathogen training, and annual safety training. Operators require valid chauffeur licenses and criminal background checks. Personnel requiring VA facility or IT access must complete Special Agreement Check worksheets and obtain PIV cards or security badges.

The NAICS code is 485991, Special Needs Transportation. The PSC code is Q999, Medical–Other. Award is expected by July 6, 2026, with a 30-day mobilization period required before service initiation. The procurement incorporates FAR and VA clauses on electronic funds transfer, commercial service terms, and VA Office of Acquisition and Logistics alternative protest procedures. Service Contract Act prevailing wage rates apply to Kansas and Missouri counties specified in Wage Determination 2015-5105, Revision 27.