Q702--Nashville and Clarksville TN Outpatient Clinic Initial Outfitting Transition and Activation (IOTA) Services

The Department of Veterans Affairs Technology Acquisition Center Austin is soliciting Initial Outfitting, Transition, and Activation (IOTA) services for two new Community Based Outpatient Clinics in Nashville and Clarksville, Tennessee. The comprehensive scope includes project management, interior design and space planning, concept of operations and transition planning, acquisition planning and package development, warehousing management, personnel file relocation, activation services, and staff training and orientation for both facilities. The contract requires the contractor to coordinate closely with VA stakeholders, develop detailed project schedules and room layouts, manage furniture and equipment procurement, and support the VA's activation team throughout the multi-year process. Evaluation will be conducted on a best value basis, considering key personnel qualifications, technical approach, past performance, and pricing. The solicitation was posted on August 8, 2025, with quotes due by September 19, 2025 at 12:00 PM EDT, and offerors must maintain price validity for 180 days.

This opportunity is designated as a 100% Service-Disabled Veteran Owned Small Business (SDVOSB) set-aside with a firm fixed price structure. The contract spans from November 1, 2025 through December 31, 2028 for base services, with optional tasks for warehousing and activation services extending through August 30, 2029. The Nashville CBOC encompasses approximately 157,000 net usable square feet with projected clinical services beginning in May 2029, while the Clarksville CBOC covers approximately 215,000 square feet with an expected August 2029 activation date. Performance will take place primarily at the two Tennessee clinic locations, with warehouse storage required within 10 miles of Nashville VAMC. The solicitation includes detailed wage determinations for both locations, comprehensive templates for project management and tracking, and strict requirements for security clearances and cybersecurity compliance throughout the contract period.