Q522--Diagnostic Medical Physicist Support - TVHS
Closed Pre-Solicitation Posted
- Solicitation number
- 36C24926Q0199
- Agency
-
Veterans Integrated Service Network 9
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621512 Diagnostic Imaging Centers
- PSC
- Q522 Medical- Radiology
- Place of performance
- Department of Veterans Affairs Tennessee Valley Healthcare System Nashville, Tennessee 37212, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network 9 is conducting market research to identify qualified contractors capable of providing diagnostic medical physicist equipment inspection services for the Tennessee Valley Healthcare System (TVHS) across four locations in Tennessee: Nashville, Murfreesboro, Clarksville, and Chattanooga. The services encompass comprehensive inspection and quality assurance testing of medical imaging equipment including x-ray, nuclear medicine cameras, PET/CT cameras, ultrasound units, and MRI systems. Qualified contractors must employ board-certified diagnostic medical physicists credentialed by the American Board of Radiology, American Board of Medical Physics, or Canadian College of Physicists in Medicine with full, unrestricted licenses. Key service requirements include annual equipment inspections (not exceeding 14-month intervals), semi-annual ultrasound inspections, quarterly PET/nuclear medicine testing, acceptance testing for new equipment within 48 hours, emergency inspections within 24 hours, and written compliance reports within five working days, all in accordance with American College of Radiology (ACR) and Mammography Quality Standards Act (MQSA) standards. The deadline for submitting capability statements is May 7, 2026, with responses to be directed to Rebecca Espinoza at rebecca.espinoza@va.gov and must include the contractor's SAM UEI number and small business classification if applicable.
This is a pre-solicitation notice issued for market research purposes only, and no formal bids or proposals should be submitted at this time. The anticipated contract structure is a five-year Indefinite Delivery Indefinite Quantity (IDIQ) agreement with one-year ordering periods, though the specific award value or budget range has not been disclosed in the notice. No set-aside designations have been applied to this procurement. Contractors whose contracts exceed $250,000 will be required to register with the Contractor Performance Assessment Reporting System (CPARS). Work performance expectations include compliance with standard VA business hours of 6:00 a.m. to 4:00 p.m., and contractors must demonstrate capability to conduct quality assurance testing, CT protocol optimization reviews, shielding design calculations, and develop comprehensive technical QA programs across all specified facility locations.
Notice text
This Sources Sought Notice is for market research purposes only and shall not be
considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do
not submit a proposal or quote in response to this notice.
The Department of Veterans Affairs is seeking Diagnostic Medical Physicist Equipment Inspection Services in support of Medical Imaging Services for the Tennessee Valley Healthcare System to include the following campus locations:
VA Medical Center, Nashville Campus
1310 24th Avenue South
Nashville, Tennessee 37212-2637
Clarksville VA Clinic
782 Weatherly Drive
Clarksville, TN 37043
Chattanooga VA Clinic
6401 Shallowford Road
Chattanooga, TN 37421
Alvin C York VA Medical Center
3400 Lebanon Pike
Murfreesboro, TN 37129
The period of performance will tentatively be a five-year Indefinite Delivery Contract with one-year ordering periods.
.
In accordance with RFO 15.101(c), responses to this notice are not offers and cannot
be accepted by the Government to form a binding contract. Additionally, there is no
obligation on the part of the Government to acquire any products or services described
in this Sources Sought notice. You will not be entitled to payment for direct or indirect
costs that you incur in responding and the Government does not intend to pay for the
information submitted in response to the notice. Any contract that might be awarded
based on information received or derived from this market research will be the outcome
of a competitive process. Interested parties are responsible for adequately marking
proprietary, restricted, or otherwise sensitive information contained in their response.
Interested business concerns with the capability to provide services can submit a
capability statement addressing ability to meet the requirements outlined in the attached Performance Work Statement. Kindly include the following, if applicable, in your reply:
SAM UEI number
Small business category, if your company is registered as a small business concern.
Any previous experience in providing these or similar services.
Any other pertinent information that can assist the Government in assessing the market conditions for this service.
Please email all replies to Rebecca.espinoza@va.gov no later than 10:00 am CST May 7, 2026. Responses should contain 36C24926Q0199 Diagnostic Medical Physicist Equipment Inspection Services TVHS in the subject line. Questions regarding this Sources Sought Notice will not be answered.
POINT OF CONTACT:
Rebecca Espinoza, Contract Specialist
Rebecca.Espinoza@va.gov
Files
| File | Type | Posted |
|---|---|---|
| 36C24926Q0199.docx | DOCX document |
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