Q301--VISN 4 Lab Testing Services - (Finger Tip Glove / Equipment Testing)
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C24425Q0890
- Agency
- Veterans Integrated Service Network 4 Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 621511 Medical Laboratories
- PSC
- Q301 Reference Laboratory Testing
- Points of contact
-
- Cynthia Laemmerhirt cynthia.laemmerhirt@va.gov (215) 823-5800
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Veterans Integrated Service Network (VISN) 4 is procuring comprehensive laboratory testing services for USP 797/800 compliance across nine medical centers in Pennsylvania and Delaware. The solicitation seeks a commercial laboratory to provide microbial testing services including gloved fingertip testing, media fill testing, surface sampling for pharmacy compounding areas, and environmental hazardous drug surface sampling. Contractors must possess ISO/IEC 17025 accreditation and demonstrate capability to process various sample types while reporting results within one business day. The evaluation will assess past performance, technical capabilities, and pricing across multiple contract line items covering different testing requirements. The original solicitation deadline was September 2, 2025, at 11:00 AM EST, with questions accepted until August 27, 2025, though amendments have extended the final response deadline to September 2, 2025, at 2:00 PM EDT.
This procurement is designated as a total set-aside for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with amendments also indicating set-aside for Veteran-Owned Small Businesses (VOSB). The contract structure is a five-year Indefinite Delivery/Indefinite Quantity (IDIQ) arrangement with a minimum guarantee of $2,000 and maximum ceiling of $2,000,000, though the total anticipated contract value reaches $41.5 million. The ordering period spans from September 16, 2025, to September 15, 2030, with estimated quantities including 11,605 glove fingertip analyses, 2,750 media fill analyses, and various other testing services totaling thousands of individual test units. Performance will occur across VISN 4 facilities, with specific mention of Wilkes-Barre and Coatesville VAMCs requiring on-site support services. The contract allows facilities flexibility to either purchase testing kits directly or through the awarded contractor, with provisions for bi-annual personnel testing and monthly surface sampling to ensure compliance with United States Pharmacopeia standards.
Notice text
4 versions
Update #4 · Latest ·
36C24425Q0890
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A Single Firm Price (by unit) Indefinite Delivery / Indefinite Quantity (IDIQ) contract type will be awarded with a single ordering period of five years. The government will issue unilateral firm priced task orders to authorize and fund performance.
NOTE: The Government shall order the below-specified guaranteed minimum under this IDIQ
contract during the fiscal year in which the contract is awarded. The maximum amount under this
contract is not guaranteed.
IDIQ Contract Minimum: $2,000.00
IDIQ Contract Maximum: $2,000,000.00
NOTE: Offerors shall complete all pricing fillables below and provide a fixed price (CLINs 0001 0010) in accordance with the CLINs below and the Performance Work Statement (PWS).
B.2 PRICE SCHEDULE - UPDATED
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/ SERVICES
Est. 5-YR QUANTITY
UNIT
UNIT PRICE
AMOUNT
0001
11,605.00
EA
__________________
__________________
Analysis of GFT (price per plate)
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0002
2,750.00
EA
_______________
_______________
Media Fill EM Analysis of EM (TBC, TFC, TMS Only) Per Vial Submitted.
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0003
2,460.00
EA
_______________
_______________
Surface for Direct Compounding Area (DCA) for personnel Testing (per person)
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0004
5,470.00
EA
_______________
_______________
Monthly Surface Primary Engineering Control (PEC)/Secondary Engineering Control (SEC)/TSA
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0005
2,520.00
EA
_______________
_______________
Monthly Surface (Primary Engineering Control (PEC)/Secondary Engineering Control (SEC)/MEA
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0006
1,465.00
PG
_______________
_______________
Tryptic Soy Agar Plates/Paddle (10 Plates/Paddles per pack)
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0007
170.00
EA
_______________
_______________
Malt Extract Agar Plates/Paddles (10 Plates/Paddles per pack)
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0008
1,035.00
EA
_______________
_______________
Medium Risk Media Fill Test (individual test)
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0009
420.00
EA
_______________
_______________
STAT Testing results (Analysis of EM (TBC TFC, TMC Only) Per Plate Submitted, Covers Surface Samples and GFT Samples
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0010
15.00
EA
_______________
_______________
HD Sampling Kit (10 Swabs/kit (USP 800)
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0011
1,140.00
EA
_______________
_______________
HD Residue Sampling Locations to include up to one Hazardous Drug per sample location
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0012
20.00
DY
_______________
_______________
Wilkes-Barre VAMC - Man Days for On-site Support (per Day) (Up to 8 hours/day for an estimate of 12 hrs) 2 days (Day 1-Estimate 8 hrs and Day 2-Estimate 4 hrs) / twice a year
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
0013
10.00
DY
_______________
_______________
Coatesville VAMC - Man Days for On-site Support (per Day) (Up to 8 hours/ day) 1 day / twice a year
Ordering Period: 09-16-2025 - 09-15-2030
PRINCIPAL NAICS CODE: 621511 - Medical Laboratories
PRODUCT/SERVICE CODE: Q301 - Medical - Reference Laboratory Testing
GRAND TOTAL
________________
Update #3 ·
Question and Answer #2
Do you know how many HD residues will be sampled? I see that 1,140 sample locations are listed but that doesn t add up to the 150 potential swabs total from the 15 kits.Â
There are a total of 9 stations that have the possibility of utilizing this contract. Each station has a number of samples that must be tested each year. This is the reason for the differing numbers. Stations have the option of purchasing their own kits or ordering through the contract. This is the reason why the numbers may seem not to add up.
Does that mean that multiple HDs will be on each swab?Â
It would only be one HD for each swab.
CLIN0002- Is this CLIN only for the analysis of media fill kits? Do you need us to supply the media fill test kits? CLIN0008 Is for the media fill test? It is confusing. I would think the quantities would match up. A lot of times we will see kits, incubation, and analysis, as one CLIN.
All facilities will utilize CLIN0002, NOT ALL facilities will need to order CLIN 0008 due to them already having a vendor they order from, that is the difference between the quantities. But we want to make the kits available, should a facility want to start ordering kits from the vendor the contract is awarded to.Â
Could you provide us with the testing kits that you currently use?
Some of the varieties of testing kits we use are:
Finger Plates-
100mm Tryptic Soy Agar; Hardy Diagnostics TSA with L&T contact plates, TSA w/neutralizers CT 3P IR; Manufactured by bioMérieux (Reference number  420765); Health Care Logistics Finger Testing Contact Plates 100mm #19374 and Surface Testing Contact Plates 60mm19373; Â
           Media Fill-
Cultivate Personal Aseptic Kit Ref #TBVA123, GroMed GM7030, Health Care Logistics Media Test kit, Multi-Tech#19873; HardyVal CSP MED-COMPLEXITY 2 KIT Â ; Manufactured by Hardy (Reference number: HVM2); medium risk media fill test kit (vials, not bags)
CLIN0006- Are you looking for 1,465 packs of plates or 146 sleeves (each sleeve contains 10 plates)? It states PG as the type- could you please clarify?
The PG stands for package .
If the plates/paddles come in a package (PG)/sleeves of 10 s, the amount they want to order is a total of 293 packs per year, making the 5-year total 1,465.Â
Can you please clarify who will be doing the sampling? 6.1 States the VA personnel will be performing. Item 9.1.2 States that the contractor shall be able to provide contracted personnel, as requested, to support facility request. Are the hours for the contractor covered in CLINs 0012 and 0013 covering it? I am reading this as we will provide support on an as needed basis. Those support days are covered in CLIN 0012 and 0013.Â
-The VA staff will be doing the sampling.Â
-Two facilities (Wilkes-Barre, CLIN0012, and Coatesville, CLIN0013) will like to have contracted personnel come on station every 6mths to assist them with collecting samples.
-CLIN0012 and CLIN0013 pricing is to cover expenses for someone to come on site to take sample for testing
If I am reading this correctly, we will be shipping supplies to each site each month and will send out media fill kits semi-annual along with Glove/fingertip. We will be on site as needed to help.
-Yes, you will be sending supplies to the requesting stations monthly.
-CLINs 0012 / 0013 you are asked to go to the stations to help collect samples for testing.
Update #2 ·
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Update #1 ·
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Attachments
| File | Type | Posted |
|---|---|---|
| 36C24425Q0890 0003.docx | DOCX document | |
| 36C24425Q0890 0002.docx | DOCX document | |
| 36C24425Q0890 0001.docx | DOCX document | |
| WD 2015-5791 Rev 29 Date 7-08-2025_ Chester County.pdf | ||
| D.5 Past Performance Questionnaire.docx | DOCX document | |
| WD 2015-4239 Rev 30 Date 7-08-2025_ Luzerne County.pdf | ||
| 6500 Append D Rules of Behavior_2024.pdf | ||
| D.6 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING.docx | DOCX document | |
| 36C24425Q0890.docx | DOCX document |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Q301--VISN 4 Lab Testing Services - (Finger Tip Glove / Equipment Testing) | Award Notice | |
| Q301--VISN 4 Lab Testing Services - (Finger Tip Glove / Equipment Testing) | Solicitation | |
| Q301--VISN 4 Lab Testing Services - (Finger Tip Glove / Equipment Testing) | Pre-Solicitation |
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