Q201--HCR- Medical Physicist Contract for Radiology and Dental (VA-26-00023708) Base Contract year 11/01/2026-10/31/2027 VA Finger Lakes

The Department of Veterans Affairs seeks on-site diagnostic medical physics support services for the Finger Lakes Health VA Radiation Safety Program at three New York locations (Bath, Canandaigua, and Rochester), with quotations due October 15. The procurement is a 100 percent Service-Disabled Veteran-Owned Small Business set-aside.

Place of performance is Bath, NY, with operations at radiology departments in Rochester, Canandaigua, and Bath. The contractor must provide a minimum of one Primary and two Alternate Certified Health Physicists or Medical Health Physicists and furnish all labor, materials, supplies, equipment, transportation, software, and qualified personnel. All contractor personnel must hold current board certification from either the American Board of Health Physics or American Board of Radiology in diagnostic radiological physics, possess a Master's degree in Medical Physics or a related field, and complete mandatory VA privacy training. The contractor must provide workers compensation and professional liability insurance at its own expense and conduct background investigations.

The contract employs an IDIQ structure with a one-year base period (November 1, 2026 through October 31, 2027) plus four optional one-year extensions. The estimated contract value is $19.5 million. Services include annual and emergent physics inspections of radiographic, fluoroscopic, CT, dental, and display monitor equipment; shielding surveys; quality assurance program development; staff training; quarterly radiation safety committee attendance; and 24-hour on-call availability. Evaluation emphasizes technical capability and past performance as significantly more important than price. Contractors must comply with all VA policies, federal radiation protection standards, VA Information Security Rules of Behavior, and immigration verification requirements. The NAICS code is 541990, All Other Professional, Scientific, and Technical Services. The PSC code is Q201, Medical-Managed Healthcare.