Propane Delivery Services
Closed Special Notice Posted
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- Solicitation number
- W911SD26QA03500001
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Woman-Owned Small Business Sole Source
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- Place of performance
- West Point, New York 10996, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Mission and Installation Contracting Command (MICC) at West Point, New York, issued this Special Notice on April 1, 2026, soliciting propane delivery services for the United States Military Academy (USMA). This is a 100% set-aside contract reserved exclusively for Women-Owned Small Business (WOSB) concerns under NAICS code 324110 (Petroleum Refineries) and PSC S204 (Housekeeping- Fueling and Other Petroleum). The contract encompasses bulk propane delivery services to multiple locations across the USMA reservation with an estimated performance period of September 8, 2026, through September 7, 2028, consisting of a base period plus one one-year option period. The Department of the Army is the procuring agency overseeing this opportunity through the MICC contracting office.
The objective of this solicitation is to secure reliable propane delivery services to 44 designated locations across West Point, with the contractor responsible for furnishing all labor, materials, equipment, and storage tanks necessary to maintain automatic deliveries while preserving a minimum 30 percent tank capacity. Critical deadlines for interested contractors include a mandatory site visit on April 7, 2026, at 10:00 AM EST at MICC-West Point (681 Rogers Place, Building 681, First Floor Lobby), an RFI submittal deadline of April 7, 2026, at 4:00 PM EST, and an offer due date of April 9, 2026, at 4:00 PM EST. To be eligible for award, offerors must be registered as a WOSB in the System for Award Management (SAM) under the appropriate NAICS code and must comply with Service Contract Act wage determinations, OSHA standards, and NFPA 58 safety requirements. The contract requires firm fixed-price pricing for 110,000 gallons of propane annually, with emergency response capability within two hours of notification, and evaluation will be based on technical capability, past performance within three years, and price.
Notice text
Amendment 0001
1. The purpose of this amendment is update the Site Visit date and RFI submittal deadline. The Site Visit date is changed to April 7, 2026 at 1000 EST. RFI submittal deadline is changed to April 7, 2026 at 1600 EST
2. There are no other changes to solicitation and all other terms and conditions are in full effect.
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The Mission and Installation Contracting Command - West Point, NY (MICC-West Point) is issuing this SOLICITATION for Propane Delivery Services at the United States Military Academy (USMA).
The estimated period of performance is 08 September 2026 – 07 September 2028 (base period plus one one-year option period).
This requirement will be a 100% set aside for Women-Owned Small Business (WOSB) concerns under NAICS code 324110 - Petroleum Refineries. This industry comprises establishments primarily engaged in refining crude petroleum into refined petroleum. Petroleum refining involves one or more of the following activities: (1) fractionation; (2) straight distillation of crude oil; and (3) cracking (size standard 1,500 employees) and PSC S204 - Housekeeping- Fueling and Other Petroleum. In order to be eligible for award, offerors must be registered as a WOSB under the appropriate NAICS code in the System for Award Management (SAM) at SAM.gov.
Site visit is scheduled for 10:00am ET on Tuesday April 7, 2026. Attendees are instructed to assemble at the MICC-West Point Office located at 681 Rogers Place, First Floor Lobby, West Point, NY 10996. All interested contractors are requested to RSVP to the MICC POC (below) in advance to coordinate attendance no later than Monday, April 6, 2026 at 4:00 PM EST.
All Visitors must proceed to the USMA Visitors Control Center to get a pass to enter West Point. Instructions are available at https://home.army.mil/westpoint/about/visitor-information
Any questions regarding this solicitation must be submitted in writing via email to Mr. Kelly Kotlik at kelly.p.kotlik2.Civ@army.mil no later than April 7, 2026 at 4:00pm EST.
Please verify that both your Entity Unique Identifier, Cage Code are current and valid in the System for Award Management (SAM).
Offerors are reminded to carefully review solicitation documents issued as criteria is stated in the solicitation and shall govern.
The solicitation is in electronic format only and available on the Internet at: https://www.SAM.gov/
It is the offeror’s responsibility to check www.SAM.gov provided as necessary for any posted changes.
FOLLOW SOLICITATION INSTRUCTIONS
Solicitations (Quotes) and additional supporting documentations (If required - See solicitation 52.212-2 Addendum) must be submitted via email to Kelly Kotlik at kelly.p.kotlik2.civ@army.mil on or before the close date noted in the solicitation.
Please ensure to submit a completed, signed, and dated document.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number W911SD26QA035 is issued as a request for quotation (RFQ) for propane delivery services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Propane Delivery Services | Special Notice | |
| Propane Delivery Services | Special Notice | |
| This notice | Special Notice | |
| Propane Delivery Services | Solicitation |
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