Propane Delivery Services
Closed Special Notice Posted
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- Solicitation number
- W911SD26QA0350002
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Woman-Owned Small Business Sole Source
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- Place of performance
- West Point, New York 10996, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Mission and Installation Contracting Command (MICC) at West Point, New York, issued this Special Notice on April 9, 2026, soliciting propane delivery services for the United States Military Academy (USMA). This is a 100% set-aside contract exclusively for Women-Owned Small Business (WOSB) concerns operating under NAICS code 324110 (Petroleum Refineries) and PSC S204 (Housekeeping—Fueling and Other Petroleum). The solicitation covers a base contract period from September 8, 2026, through September 7, 2027, with one optional one-year extension through September 7, 2028. An amendment to the solicitation extended the proposal due date from April 9, 2026, to April 13, 2026, at 1:00 PM ET, with submissions required via email to Kelly Kotlik at kelly.p.kotlik2.civ@army.mil. The government estimates the requirement at 110,000 gallons of propane annually on a firm fixed-price basis.
To be eligible for award, offerors must be certified as a WOSB or economically disadvantaged WOSB (EDWOSB) and maintain current registration in the System for Award Management (SAM.gov) under the appropriate NAICS code, with valid Entity Unique Identifier and Cage Code. Contractors must submit technical capability statements, past performance documentation demonstrating recent and relevant experience within three years, and competitive pricing that includes transportation costs. A mandatory pre-bid site visit was scheduled for April 7, 2026, at 10:00 AM ET at Building 681, West Point, with advance notification required to Mr. Kotlik by April 6, 2026. Evaluation criteria include technical capability, past performance recency and relevance, and price, with the government intending to award a single contract without discussions. The propane delivery contract requires compliance with NFPA 58, OSHA standards, and CFR 49 requirements, with deliveries maintained Monday through Friday between 8:00 AM and 4:00 PM, emergency response within two hours of notification, and monthly invoicing through the Wide Area Workflow (WAWF) system.
Notice text
1. The purpose of this amendment is change the Offer Due Date from 4:00 PM ET on 09 April 2026 to 1:00 PM ET on 13 April 2026.
2. There are no other changes to solicitation and all other terms and conditions are in full effect.
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The Mission and Installation Contracting Command - West Point, NY (MICC-West Point) is issuing this SOLICITATION for Propane Delivery Services at the United States Military Academy (USMA).
The estimated period of performance is 08 September 2026 – 07 September 2028 (base period plus one one-year option period).
This requirement will be a 100% set aside for Women-Owned Small Business (WOSB) concerns under NAICS code 324110 - Petroleum Refineries. This industry comprises establishments primarily engaged in refining crude petroleum into refined petroleum. Petroleum refining involves one or more of the following activities: (1) fractionation; (2) straight distillation of crude oil; and (3) cracking (size standard 1,500 employees) and PSC S204 - Housekeeping- Fueling and Other Petroleum. In order to be eligible for award, offerors must be registered as a WOSB under the appropriate NAICS code in the System for Award Management (SAM) at SAM.gov.
Please verify that both your Entity Unique Identifier, Cage Code are current and valid in the System for Award Management (SAM).
Offerors are reminded to carefully review solicitation documents issued as criteria is stated in the solicitation and shall govern.
The solicitation is in electronic format only and available on the Internet at: https://www.SAM.gov/
It is the offeror’s responsibility to check www.SAM.gov provided as necessary for any posted changes.
FOLLOW SOLICITATION INSTRUCTIONS
Solicitations (Quotes) and additional supporting documentations (If required - See solicitation 52.212-2 Addendum) must be submitted via email to Kelly Kotlik at kelly.p.kotlik2.civ@army.mil on or before the close date noted in the solicitation.
Please ensure to submit a completed, signed, and dated document.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number W911SD26QA035 is issued as a request for quotation (RFQ) for propane delivery services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Files
Notice history
| Notice | Type | Posted |
|---|---|---|
| Propane Delivery Services | Special Notice | |
| This notice | Special Notice | |
| Propane Delivery Services | Special Notice | |
| Propane Delivery Services | Solicitation |
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