Propane Delivery Services
Closed Solicitation Posted
Not the latest version. See the latest special notice from .
- Solicitation number
- W911SD26QA035
- Agency
-
MICC Fort Eustis
Mission and Installation Contracting Command, Department of Defense
- Responses due
- Set-aside
- Woman-Owned Small Business Sole Source
Opportunity facts
- NAICS code
- 324110 Petroleum Refineries
- Place of performance
- West Point, New York 10996, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Mission and Installation Contracting Command (MICC) at Fort Eustis, on behalf of the Department of the Army, is soliciting propane delivery services for the United States Military Academy (USMA) at West Point, New York. The requirement encompasses both automatic and on-call propane bulk delivery to multiple locations across the USMA reservation, with an estimated annual delivery volume of 110,000 gallons per line item. Offerors will be evaluated on technical capability, past performance (which must be recent and relevant within the past three years), and price, with the contract awarded on a firm fixed-price basis. Critical deadlines include a mandatory questions submission deadline of April 2, 2026, at 4:00 PM EST, and a proposal submission deadline of April 9, 2026, at 4:00 PM ET. A mandatory site visit is scheduled for April 2, 2026, at 10:00 AM ET at MICC's West Point office, with advance RSVP required no later than March 31, 2026, at 4:00 PM EST.
This solicitation is issued as a 100 percent set-aside exclusively for Women-Owned Small Business (WOSB) concerns registered under NAICS code 324110 (Petroleum Refineries) in the System for Award Management (SAM), with no information provided regarding current contractors or incumbent vendors. The contract will run for a base period of one year (September 8, 2026, through September 7, 2027) with one optional one-year extension (September 8, 2027, through September 7, 2028). Key service requirements include maintaining propane tank levels at a minimum of 30 percent capacity on an automatic basis, responding to emergency run-outs within two hours, and limiting deliveries to Monday through Friday between 8:00 AM and 4:00 PM, excluding federal holidays. The contractor must furnish, install, and maintain all contractor-owned storage tanks in accordance with NFPA 58 standards. Performance of work will occur at West Point, New York (DoDAAC W16BCU).
Notice text
The Mission and Installation Contracting Command - West Point, NY (MICC-West Point) is issuing this SOLICITATION for Propane Delivery Services at the United States Military Academy (USMA).
The estimated period of performance is 08 September 2026 – 07 September 2028 (base period plus one one-year option period).
This requirement will be a 100% set aside for Women-Owned Small Business (WOSB) concerns under NAICS code 324110 - Petroleum Refineries. This industry comprises establishments primarily engaged in refining crude petroleum into refined petroleum. Petroleum refining involves one or more of the following activities: (1) fractionation; (2) straight distillation of crude oil; and (3) cracking (size standard 1,500 employees) and PSC S204 - Housekeeping- Fueling and Other Petroleum. In order to be eligible for award, offerors must be registered as a WOSB under the appropriate NAICS code in the System for Award Management (SAM) at SAM.gov.
Site visit is scheduled for 10:00am ET on Thursday April 2, 2026. Attendees are instructed to assemble at the MICC-West Point Office located at 681 Rogers Place, First Floor Lobby, West Point, NY 10996. All interested contractors are requested to RSVP to the MICC POC (below) in advance to coordinate attendance no later than Tuesday, March 31, 2026 at 4:00 PM EST.
All Visitors must proceed to the USMA Visitors Control Center to get a pass to enter West Point. Instructions are available at https://home.army.mil/westpoint/about/visitor-information
Any questions regarding this solicitation must be submitted in writing via email to Mr. Kelly Kotlik at kelly.p.kotlik2.Civ@army.mil no later than April 2, 2026 at 4:00pm EST.
Please verify that both your Entity Unique Identifier, Cage Code are current and valid in the System for Award Management (SAM).
Offerors are reminded to carefully review solicitation documents issued as criteria is stated in the solicitation and shall govern.
The solicitation is in electronic format only and available on the Internet at: https://www.SAM.gov/
It is the offeror’s responsibility to check www.SAM.gov provided as necessary for any posted changes.
FOLLOW SOLICITATION INSTRUCTIONS
Solicitations (Quotes) and additional supporting documentations (If required - See solicitation 52.212-2 Addendum) must be submitted via email to Kelly Kotlik at kelly.p.kotlik2.civ@army.mil on or before the close date noted in the solicitation.
Please ensure to submit a completed, signed, and dated document.
This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number W911SD26QA035 is issued as a request for quotation (RFQ) for propane delivery services.
This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Files
| File | Type | Posted |
|---|---|---|
| Solicitation - W911SD26QA035.pdf |
Notice history
| Notice | Type | Posted |
|---|---|---|
| Propane Delivery Services | Special Notice | |
| Propane Delivery Services | Special Notice | |
| Propane Delivery Services | Special Notice | |
| This notice | Solicitation |
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