Preventive Maintenance Variable Refrigerant Flow, Chilled Water and Package Unit Air Conditioning Systems, Frankfurt

The U.S. Consulate General Frankfurt, through the Department of State Office of Acquisition Management's Regional Procurement Support Office, is soliciting preventive maintenance services for Variable Refrigerant Flow (VRF), Chilled Water (CHW), and Package Unit air conditioning systems. The contract requires comprehensive annual preventive maintenance and 24/7 emergency standby services across four facility locations (COB, J.-Becher, Siedlung, and MSGQ), covering 78 exterior units and 886 interior units, along with all labor, tools, consumable materials, and qualified technician support. Key requirements include firm fixed-price pricing with no escalation adjustments, minimum public liability insurance of EUR 250,000 for property damage and EUR 500,000 cumulative, compliance with strict security protocols, and performance standards limiting customer complaints to no more than one per month. Evaluation will use a comparative methodology based on Technical Capability, Past Performance, and Price, with technical and past performance combined to equal the weight of price. The proposal deadline is February 27, 2026, at 1500 hours Central European Time, with questions due by February 2, 2026, at 1500 hours CET.

This solicitation has no set-aside designation and no incumbent contractor is identified in the available documentation. The contract is structured as a Firm Fixed-Price Indefinite Delivery Indefinite Quantity (IDIQ) arrangement with a guaranteed minimum order of $5,000 and a maximum contract value of $1,500,000 across one base year and four optional one-year renewal periods, with performance expected to commence no later than February 1, 2026. The scope encompasses maintenance of 60 exterior and 730 interior units at COB and J.-Becher locations, plus 18 exterior and 156 interior units at Siedlung and MSGQ locations, with equipment manufactured primarily by Mitsubishi, Daikin, Panasonic, and Carrier. All work will be performed at the U.S. Consulate General in Frankfurt am Main, Germany, with contractors required to maintain work schedules between 8:00 AM and 4:30 PM Monday through Friday. A Combined Synopsis and Solicitation Amendment was issued on February 5, 2026, providing a corrected pricing attachment, and offerors must acknowledge receipt of this amendment prior to proposal submission.