Preventive Maintenance service for anti-ram and anti-climb barriers

The Department of State seeks preventive maintenance services for anti-ram and anti-climb barriers at the U.S. Chancery in Vienna, Austria, with quotations due July 17, 2026, and a contract start date of August 1, 2026. There is no set-aside restriction; all responsible sources may submit.

Place of performance is Vienna, Austria at the Chancery facility. The contract maintains two Delta barriers (hydraulic, models TT207S/FM) and one Wedge barrier (hydraulic, three-piece DSC 2000 set). Preventive maintenance includes monthly and yearly inspections per manufacturer specifications: monthly tasks include pressure logging, hydraulic hose and fitting inspections, oil level checks, filter replacements, accumulator pressure verification using Delta Charging Kit 2469-31, and control function verification; yearly service requires complete oil reservoir draining and flushing, hydraulic cylinder seal inspection, clevis pin wear assessment, foundation frame examination, paint restoration, motor starter overload testing, and pressure relief valve calibration to 2200 psi. Work is performed Monday through Friday, 8:00 AM to 4:30 PM, excluding U.S. and local holidays. The contractor must provide trained technicians, all tools and consumable materials, proper hazardous waste disposal per local and government law, on-site inventory of expendable parts, and public liability insurance of EUR 350,000 per incident and EUR 500,000 cumulative, plus worker's compensation as required by Austrian law. All contractor personnel require security clearance and government-issued identification; work in CAA/PCC areas requires cleared American construction personnel.

The base period runs one year (August 1, 2026 through July 31, 2027) with four unilateral one-year renewal options. Pricing is firm fixed-price, quoted in Euros including 20% VAT as a separate line item. Award will be made to the responsible offeror submitting the lowest acceptable price based on initial quotations without discussion, although discussions may be held with companies in the competitive range if necessary. The NAICS code is 811210, Electronic and Precision Equipment Repair and Maintenance. Offerors must provide SAM registration proof, past performance references, evidence of established business operations in Austria or plans to establish within 30 days of award, appropriate licensing and permits, and a comprehensive preventive maintenance strategic plan with quality assurance measures. The Quality Assurance and Surveillance Plan establishes a performance standard of no more than one customer complaint per month.