Preventive Maintenance and Repair of Food Service Equipment
Cancelled Solicitation Posted
- Solicitation number
- HT940726QE002
- Agency
-
Defense Health Agency
Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- Place of performance
- Wright Patterson AFB, Ohio 45433, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Defense Health Agency, through the 88th Medical Group at Wright-Patterson Air Force Base, seeks preventive maintenance and repair services for commercial food service equipment at its Nutritional Medicine Flight, with quotes due June 4, 2026 and questions due May 26, 2026. The procurement is a 100% Total Small Business Set-Aside under NAICS 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance), with a $12.5 million size standard.
Place of performance is Building 830, 4881 Sugar Maple Drive, Wright-Patterson AFB, Ohio 45433. Work is performed Monday through Friday, 0600–1600, excluding federal holidays. The equipment inventory comprises approximately 100+ items valued at $745,914.47, including refrigeration units, cooking equipment, ice machines, dishwashing systems, and support equipment from manufacturers including Hobart, True, Traulsen, Cleveland, and Electrolux.
Technicians must hold current R-410A Technician Certification with five years of refrigerant experience, HVAC Level II Certification with five years of HVAC experience, and five years of corporate experience in commercial kitchen equipment maintenance or equivalent plumbing and electrical maintenance experience. All replacement parts must be new OEM parts meeting manufacturer specifications with 90-day minimum warranty, marked up no more than 5% above published manufacturer price. Replacement parts must be ENERGY STAR certified or FEMP-designated to the maximum extent practicable; cleaning chemicals must meet EPA Safer Choice or USDA Certified Biobased standards. The contractor must provide quarterly preventive maintenance and on-call remedial and emergency repair services with a mandatory 4-hour on-site response time for emergencies.
The contract consists of a 12-month base period (June 15, 2026 through June 14, 2027) and four 12-month option periods extending through June 14, 2031. The pricing structure caps replacement parts at $8,000 per 12-month period on a not-to-exceed basis; labor pricing is to be provided by offerors. Amendment 0001 added an Equipment Inventory List; offerors must acknowledge receipt in their final submission. Site visits are not permitted. Evaluation follows a Best Value Tradeoff process with Technical Capability as the most important factor, followed by Past Performance, then Price, with Technical Capability and Past Performance combined being significantly more important than Price. Submissions must include Part I—Technical Capability (five pages maximum), Part II—Past Performance (three recent references within the last three years), and Part III—Price and Administrative information with completed pricing sheet, CAGE Code, UEI, and active SAM.gov registration.
Notice text
2 versions
Update #2 · Latest ·
Purpose of Amendment:
The purpose of Amendment 0001 is to provide the Equipment Inventory List to all prospective quoters, clarify the policy regarding site visits, and reiterate the proposal submission deadline.
1. Equipment Inventory List Added
The official Equipment Inventory List for the Nutritional Medicine Flight dining facility is provided as an attachment to this amendment. This list is hereby incorporated into the Performance Work Statement (PWS) to assist vendors in accurately pricing their quotes.
2. Site Visits
Please be advised that the Government will NOT be hosting or permitting any site visits or facility walk-throughs for this solicitation. All quotes must be based on the provided PWS and the attached Equipment Inventory List.
3. Quote Submission Deadline
The deadline for receipt of quotes remains unchanged. All complete technical and pricing proposals must be submitted via email directly to the Contract Specialist, Regina Flowers, no later than June 4, 2026.
Action Required by Quoters:
Vendors must acknowledge receipt of this amendment (Amendment 0001) in their final quote submission. All other terms and conditions of the original solicitation remain unchanged and in full force and effect.
Attachments:
-
Equipment Inventory List (Updated)
The 88th Medical Group (88 MDG) at Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for non-personal services to provide comprehensive preventive maintenance and on-call repair services for commercial food service equipment. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation necessary to ensure the continuous operation of equipment located at the Nutritional Medicine Flight (Building 830) in accordance with the attached Performance Work Statement (PWS).
The Contractor will be required to perform scheduled quarterly Preventive Maintenance (PM) and provide on-call remedial and emergency repair services (including a mandatory 4-hour on-site response time for emergencies). Technicians must possess current, relevant commercial equipment certifications (e.g., HVAC Level II, EPA 608 Universal) and a minimum of five (5) years of corporate experience in commercial kitchen equipment repair. Additionally, IAW FAR 52.223-23, replacement parts must be ENERGY STAR® or FEMP-designated to the maximum extent practicable.
ACQUISITION STRATEGY:
-
Solicitation Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
-
Set-Aside: 100% Total Small Business Set-Aside
-
NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment Repair and Maintenance (Size Standard: $12.5M)
-
Source Selection: Best Value Tradeoff (Evaluating Technical Capability, Past Performance, and Price).
PERIOD OF PERFORMANCE:
The contract will consist of a 12-month Base Period and four (4) 12-month Option Periods.
-
Base Period: 15 June 2026 – 14 June 2027
INSTRUCTIONS TO OFFERORS:
This announcement constitutes the only solicitation; a separate written solicitation document will not be issued. Offerors must review the attached Combined Synopsis/Solicitation document for complete instructions, evaluation criteria, and applicable FAR/DFARS clauses.
To submit a quote, Offerors must download and review the following attachments:
-
Combined Synopsis-Solicitation Text
-
Attachment 1 - Performance Work Statement (PWS)
-
Attachment 2 - Pricing Sheet
-
Attachment 3 - Department of Labor Wage Determination
All quotes and questions must be submitted electronically to the Contract Specialist, [Insert Name], at [Insert Email].
-
Question Deadline: 26 May 2026 at 09:00 AM EDT
-
Quote Submission Deadline: 4 June 2026 09:00 AM EDT
(Note: Please do not submit quotes through the SAM.gov portal; email them directly to the Contract Specialist).
Update #1 ·
The 88th Medical Group (88 MDG) at Wright-Patterson Air Force Base (AFB), Ohio, has a requirement for non-personal services to provide comprehensive preventive maintenance and on-call repair services for commercial food service equipment. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and transportation necessary to ensure the continuous operation of equipment located at the Nutritional Medicine Flight (Building 830) in accordance with the attached Performance Work Statement (PWS).
The Contractor will be required to perform scheduled quarterly Preventive Maintenance (PM) and provide on-call remedial and emergency repair services (including a mandatory 4-hour on-site response time for emergencies). Technicians must possess current, relevant commercial equipment certifications (e.g., HVAC Level II, EPA 608 Universal) and a minimum of five (5) years of corporate experience in commercial kitchen equipment repair. Additionally, IAW FAR 52.223-23, replacement parts must be ENERGY STAR® or FEMP-designated to the maximum extent practicable.
ACQUISITION STRATEGY:
-
Solicitation Type: Combined Synopsis/Solicitation (Request for Quotation - RFQ)
-
Set-Aside: 100% Total Small Business Set-Aside
-
NAICS Code: 811310 – Commercial and Industrial Machinery and Equipment Repair and Maintenance (Size Standard: $12.5M)
-
Source Selection: Best Value Tradeoff (Evaluating Technical Capability, Past Performance, and Price).
PERIOD OF PERFORMANCE:
The contract will consist of a 12-month Base Period and four (4) 12-month Option Periods.
-
Base Period: 15 June 2026 – 14 June 2027
INSTRUCTIONS TO OFFERORS:
This announcement constitutes the only solicitation; a separate written solicitation document will not be issued. Offerors must review the attached Combined Synopsis/Solicitation document for complete instructions, evaluation criteria, and applicable FAR/DFARS clauses.
To submit a quote, Offerors must download and review the following attachments:
-
Combined Synopsis-Solicitation Text
-
Attachment 1 - Performance Work Statement (PWS)
-
Attachment 2 - Pricing Sheet
-
Attachment 3 - Department of Labor Wage Determination
All quotes and questions must be submitted electronically to the Contract Specialist, [Insert Name], at [Insert Email].
-
Question Deadline: 26 May 2026 at 09:00 AM EDT
-
Quote Submission Deadline: 4 June 2026 09:00 AM EDT
(Note: Please do not submit quotes through the SAM.gov portal; email them directly to the Contract Specialist).
Files
| File | Type | Posted |
|---|---|---|
| Equipment Inventory_Nutritional Medicine.xlsx | XLSX spreadsheet | |
| COMBINED SYNOPSIS.pdf | ||
| Attachment 3-Wage Determination.pdf | ||
| Attachment 1 PWS.pdf | ||
| Attachment 2 - Pricing Sheet.xlsx | XLSX spreadsheet |
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