COMBINED SYNOPSIS.pdf

COMBINED SYNOPSIS / SOLICITATION

Preventive Maintenance and Repair of Food Service Equipment Solicitation Number: HT940726E002

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Subpart 12.6. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

• Solicitation Type: Request for Quotation (RFQ)

• Set-Aside: This acquisition is a 100% Total Small Business Set-Aside.

• NAICS Code: 811310 - Commercial and Industrial Machinery and Equipment Repair and

Maintenance (Size Standard: $12.5M)

• Product/Service Code (PSC): J075 - Maintenance, Repair, and Rebuilding of Equipment:

Food Preparation and Serving Equipment

2. DESCRIPTION OF REQUIREMENT

The 88th Medical Group at Wright-Patterson Air Force Base (AFB) requires a non-personal services contract to provide preventive maintenance and on-call repair services for commercial kitchen equipment. The contractor shall provide all personnel, supervision, materials, and equipment necessary to perform these services in accordance with the attached Performance Work Statement (PWS). Key requirements include performing quarterly preventive maintenance, responding to emergency service calls within 4 hours, and providing certified technicians experienced with commercial kitchen equipment.

3. PERIOD OF PERFORMANCE

• Base Year: 15 June 2026 – 14 June 2027

• Option Year 1: 15 June 2027 – 14 June 2028

• Option Year 2: 15 June 2028 – 14 June 2029

• Option Year 3: 15 June 2029 – 14 June 2030

• Option Year 4: 15 June 2030 – 14 June 2031

4. SCHEDULE OF SUPPLIES / SERVICES

Please refer to Attachment 2 – Pricing Sheet. Offerors shall provide fully burdened, firm-fixed-pricing for the Base Period and all Option Years by completing the attached pricing sheet.

5. INSTRUCTIONS TO OFFERORS (Addendum to FAR 52.212-1)

The provision at FAR 52.212-1 applies to this acquisition. The following instructions are added via Addendum:

A. Questions:

Vendors may submit questions regarding this solicitation to Regina Flowers by e-mail at regina.d.flowers.civ@health.mil no later than 26 May 2026 at 09:00 AM EDT

B. Quote Submission Deadline:

All quotes must be submitted electronically to regina.d.flowers.civ@health.mil no later than 09:00 AM EDT on 4 June 2026. No late quotes will be accepted

C. Quote Format:

Quotes shall consist of three separate parts:

• Part I – Technical Capability (Max 5 pages): Must include affirmative proof of:

• Technician Certifications: Provide copies of current, relevant certifications for technicians who will perform the work (e.g., HVAC Level II, EPA 608 Universal, or manufacturer-specific training).

• Experience: A narrative demonstrating at least five (5) years of corporate experience in commercial kitchen equipment maintenance and repair.

• Sustainable Practices (FAR 52.223-23): A written affirmation of the ability to provide ENERGY STAR®/FEMP-designated replacement parts and utilize EPA Safer Choice/USDA Biobased chemicals as required by the PWS.

• Part II – Past Performance: Offerors shall submit a maximum of three (3) recent (within the last 3 years) and relevant past performance references for commercial kitchen equipment maintenance contracts of similar size and scope. For each reference, provide: Contract Number, Agency/Company Name, Point of Contact (Name, Email, Phone), Period of Performance, and a brief description of the services provided.

• Part III – Price & Administrative: Include company name, POC, CAGE Code, UEI, and a completed Attachment 2 – Pricing Sheet. Offerors must have an active SAM.gov registration.

6. EVALUATION CRITERIA (Addendum to FAR 52.212-2)

The provision at FAR 52.212-2 applies. The following evaluation criteria are added via Addendum:

(a) Evaluation Factors: The Government intends to award a firm-fixed-price contract based on a Best Value Tradeoff source selection process. The following factors shall be used to evaluate offers, listed in descending order of importance:

1. Technical Capability https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil https://www.google.com/url?q=mailto%3Aregina.d.flowers.civ%40health.mil

2. Past Performance

3. Price

Technical Capability and Past Performance, when combined, are significantly more important than Price.

• Factor 1: Technical Capability: Evaluated to determine the level of confidence in the vendor's ability to successfully perform the requirements of the PWS. Evaluation will focus on the validity of technician certifications, depth of corporate experience, and plans to adhere to sustainability (FAR 52.223-23) standards.

• Factor 2: Past Performance: Evaluated on recent (last 3 years) and relevant services provided for the maintenance and repair of commercial food service equipment. The Government may use data provided by the offeror, as well as data obtained from CPARS or other sources.

• Factor 3: Price: Evaluated for fairness and reasonableness. The Total Evaluated Price (TEP) will be calculated by adding the total price for all options to the total price for the basic requirement.

7. CLAUSES AND PROVISIONS

This solicitation incorporates one or more clauses and provisions by reference, with the same force and effect as if they were given in full text. The full text may be accessed electronically at www.acquisition.gov.

The following provisions apply to this acquisition:

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (See Addendum above)

• FAR 52.204-7, System for Award Management—Registration

• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications

• DFARS 252.204-7016, Covered Defense Telecommunications Equipment or Services—

Representation

• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services—Representation

The following clauses apply to this acquisition and will be incorporated into the final contract:

• FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• FAR 52.204-13, System for Award Management—Maintenance

• FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment

• FAR 52.217-5, Evaluation of Options

• FAR 52.217-8, Option to Extend Services.

https://www.google.com/url?q=https%3A%2F%2Fwww.acquisition.gov

• FAR 52.217-9, Option to Extend the Term of the Contract

• FAR 52.219-6, Notice of Total Small Business Set-Aside

• FAR 52.219-14, Limitations on Subcontracting

• FAR 52.219-28, Post-Award Small Business Program Representation

• FAR 52.222-3, Convict Labor

• FAR 52.222-36, Equal Opportunity for Workers with Disabilities

• FAR 52.222-41, Service Contract Labor Standards

• FAR 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price

Adjustment (Multiple Year and Option Contracts)

• FAR 52.222-50, Combating Trafficking in Persons

• FAR 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

• FAR 52.222-62, Paid Sick Leave Under Executive Order 13706

• FAR 52.223-23, Sustainable Products and Services (IAW FAC 2024-05)

• FAR 52.232-22, Limitation of Funds

• FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award Management

• FAR 52.240-91, Security Prohibitions and Exclusions

• FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services

• DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials

• DFARS 252.204-7003, Control of Government Personnel Work Product

• DFARS 252.204-7004, Antiterrorism Awareness Training for Contractors

• DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident

Reporting

• DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports

• DFARS 252.232-7006, Wide Area Workflow Payment Instructions

The following clause is provided in full text:

• FAR 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014)

As prescribed in 22.1002-2(c)(1), insert the following clause:

STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination.

Employee Class Monetary Wage - Fringe Benefits

Maintenance Mechanic (WG-09) $31.95 + 32% Fringe

Maintenance Trades Helper (WG-05) $26.54 + 32% Fringe http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section5341&num=0&edition=prelim

(End of clause)

8. LIST OF ATTACHMENTS

• Attachment 1: Performance Work Statement (PWS)

• Attachment 2: Pricing Sheet

• Attachment 3: Department of Labor Wage Determination