Preventative Maintenance of Embassy Chillers
Closed Solicitation Posted
- Solicitation number
- 19AS2026Q0024
- Agency
-
US Embassy Canberra
US Consulates and Embassies, Department of State
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561210 Facilities Support Services
- Place of performance
- Canberra Australian Capital Territory 2600 Australia
- Points of contact
-
- Paul Rau cnbgsoprocurement@state.gov +61466545886
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of State, U.S. Embassy Canberra seeks preventative maintenance services for two Carrier water-cooled screw chillers (Model 30XWV-ZE 0451A0070), with quotations due August 21, 2026 at 3:00 PM AEST. This is full and open competition with no set-aside.
Place of performance is Harman, ACT 2600, Australia. The contract runs for a one-year base period with four one-year option years. The contractor must provide all materials, labor, supervision, tools, and equipment; maintain on-site inventory of expendable parts including filters, belts, hoses, oils, chemicals, coolants, and grease; and perform semi-annual and annual maintenance including pressure checks, oil analysis, leak testing, refrigerant management, control system diagnostics, and condenser tube cleaning. All technicians must be certified for Carrier equipment; relevant licenses in related fields are acceptable. A Project Manager fluent in English must be identified as key personnel. Refrigerants must meet AHRI Standard 700-2015 or the most recent AHRI Standards and must be new and unused; reclaimed refrigerants are not permitted at the post.
Offerors must register in SAM prior to submission and provide proof of registration. Australian firms may satisfy SAM requirements through subcontractors with UEI numbers. Quotations must be submitted electronically in MS-Word, MS-Excel, or PDF format with maximum 30MB file size. Pricing must be shown in Australian dollars for foreign firms or U.S. dollars for U.S. firms, with GST at 10 percent as a separate line item. Repair parts and labor discovered during servicing require separate quotation and written Government approval before commencement. The contractor obtains all necessary Australian permits and licenses at no additional cost. Award goes to the lowest-priced, acceptable, responsible offeror based on initial quotations without discussions unless the Government determines discussions necessary. NAICS is 561210, Facilities Support Services; PSC is Z1NB, Maintenance of Heating and Cooling Plants. Amendment 1 with vendor questions and answers was posted August 3, 2026.
Notice text
2 versions
Update #2 · Latest ·
August 4, 2026 - Questions and answers posted
The Contractor shall perform preventive maintenance services of the Two (2) Carrier Chillers at the U.S. Embassy Canberra. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.
Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity will wear and /or use safety protection while all work is performed. Any questions or injuries will be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.
The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.
Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.
Update #1 ·
The Contractor shall perform preventive maintenance services of the Two (2) Carrier Chillers at the U.S. Embassy Canberra. These services shall result in all systems being serviced under this agreement being in good operational condition when activated.
Contractor shall provide all materials, supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity will wear and /or use safety protection while all work is performed. Any questions or injuries will be brought to the attention of the Post Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets (MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.
The Contractor shall inventory, supply and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall maintain a supply of expendable and common parts on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses; in addition to the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits. The contractor should inventory the supply after each visit and order replacement supplies and have them delivered on site. Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-2015 or most recent AHRI Standards.
Refrigerants, parts and maintenance materials delivered to the post are to be new and unused. Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type.
Files
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