Modification -SF30 Preventative Maintenance of Embassy Chillers - Vendor Questions.pdf

- 0001

Same as Block 6

19AS2026Q0024 – M0001

19AS2026Q0024

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required) N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The Purpose of this amendment is to:

1) Answer Questions raised by Vendors for RFQ19AS2026Q0024 Preventative Maintenance of Embassy Chillers

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Malene G. Carr

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NUMBER

PAGE OF PAGES

1 3

5. PROJECT NUMBER (If applicable)

6. ISSUED BY

US Embassy Canberra General Services Office 21 Moonah Place Yarralumla, ACT 2600

CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

07/23/2026

10A MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE

(X)

4. REQUISITION/PURCHASE REQUISITION NUMBER

PR15993454

3. EFFECTIVE DATE

1. CONTRACT ID CODE

RFQ 19AS2026Q0024 Preventative Maintenance of Embassy Chillers

Questions and answers –

Q1. Proof of Carrier-certified technicians and compliance with Australian regulatory and licencing requirements.

A1. Relevant license in related field is acceptable.

Q2. SAMs registration. Is the requirement for full registration or UEI? Can you please provide guidance on this as many questions don’t seem relevant to Australian businesses.

A2. Yes, Procurement can provide guidance for renewal of SAM.gov

Q3. Scope of work Please confirm related to scop of works. Is the intent for this to be a comprehensive or preventative maintenance agreement? : This Preventative Maintenance Service.

The scope references “add oil as necessary”, “replace oil as necessary”, “add refrigerant as necessary”, “replace as necessary”. All of these terms would indicate a comprehensive component to the agreement.

A3. Addition of the materials/parts can be done in following service schedule, only if required, however separate Purchase Order will be issued for materials necessary such as oil, filter and any other minor parts required, BOM/quote must be supplied by the vendor soon after identification of the defects so that those can be rectified during the next visit. Note : labor cost component shall be included in the while quoting for PM service.

Q4. Also, In the scope you reference inspecting the cooler and condenser tubes for leaks, please confirm that you wish for both cooler and condenser vessels to be drained and opened for inspections and cleaning on an annual basis?

A4. Yes, once every year as part of annual service during the shutdown of the Chillers

Q5. There are references running an insulation test on the centrifugal motor, but the compressor on the 30XWV chiller is a Screw.

A5. Scope of work is template by OBO, if equipment is screw system, this is not required.

Q6. Site Visit – The solicitation references an online site visit held July 10, 2026 at 10:00am AEST. As this date has passed, could you confirm:

A6. Online pre-quotation conference was held on July 20 at 10.00am AEST

Q7. Was attendance mandatory, and does missing it affect the acceptability of an offer submitted now?

A7. No, it does not

Q8. Would the Embassy consider offering a follow-up virtual walk-through prior to the August 21 offer due date?

A8. No

Q9. GST Treatment – Section 1, paragraph 2.2 states that Goods and Services Tax (10%) will be priced as a separate line item, and that "the portions of the solicitation subject to GST are" specified, but this section appears blank in the copy of the solicitation we received. Could you confirm which portions of the contract price (Base Year and/or Option Years, by CLIN) are subject to GST?

A9. Yes Base year and Option years are subjected to GST

Q10. Established Presence in Australia – Addendum to 52.212-1, item A.2(2) requires evidence that "the offeror/quoter operates an established business with a permanent address and telephone listing in Australia, or plans to establish an office within 30 days of contract award." Could you confirm whether this requirement applies to the offeror of record, or whether it may be satisfied through a subcontractor or teaming partner who maintains the established Australian presence and performs the on-site work?

A.10 Yes you can use a Subcontractor if they have a UEI in SAM.gov

Q11. Set-Aside Status / NAICS Code – Block 10 of the SF-1449 (Acquisition Type) and the associated NAICS/Size Standard fields appear unmarked/blank in the copy of the solicitation we received, and neither FAR 52.219-6 (Total Small Business Set-Aside) nor 52.219-14 (Limitations on Subcontracting) is checked in the Section 2 clause matrix. Could you confirm the applicable NAICS code, size standard, and whether this acquisition is being conducted as unrestricted/full and open, or under a small business set-aside?

A11. NAICS code - 561210 – Facilities Support Services – This RFQ is being conducted as full and open competition.