Preventative maintenance and calibration services for general laboratory equipment for FDA Division of Biological Standards and Quality Control (DBSQC), Office of Compliance and Biologics Quality (OCBQ), Center for Biologics Evaluation and Research (CBER)
Closed Solicitation Posted
- Solicitation number
- 75F40125Q130197
- Agency
-
Food and Drug Administration
Department of Health and Human Services
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 811210 Electronic and Precision Equipment Repair and Maintenance
- Place of performance
- Silver Spring, Maryland 20993, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Food and Drug Administration's Center for Biologics Evaluation and Research (CBER) is seeking preventative maintenance and ISO 17025 accredited calibration services for general laboratory equipment at their Division of Biological Standards and Quality Control (DBSQC) facility. The procurement covers maintenance and calibration of 79 pieces of laboratory equipment including refrigerators, freezers, refrigerator/freezer combo units, incubators, CO2 incubators, ovens, water baths, centrifuges, PCR workstations, digital thermometers, hygrometers, and chart recorders. The contractor must provide ISO 17025 accredited calibration services and coordinate with FDA staff schedules while following security protocols at the White Oak Campus. The DBSQC serves as a Standards Preparation and Testing laboratory for CBER and is itself an ISO 17025 accredited testing laboratory that processes samples from industry sponsors for licensing and lot release approvals. The question deadline has passed as of August 25, 2025, and final offers are due August 29, 2025, both at 1:00 PM Central Time.
This solicitation is designated as a Total Small Business set-aside under NAICS code 811210 (Electronic and Precision Equipment Repair and Maintenance) with a $34 million size standard. No incumbent contractors or potential award values are specified in the available documentation. The base contract period runs from September 30, 2025, to September 29, 2026, with four one-year option periods that could extend the contract through September 29, 2030. Services will be performed at the FDA Federal Research Center in Silver Spring, Maryland, with maintenance and calibration activities scheduled for no more than five site visits per year. The contractor will coordinate with the Technical Point of Contact to schedule service days and provide estimated duration for each service visit, with each visit potentially spanning multiple days to complete the required work.
Notice text
4 versions
Update #4 · Latest ·
8/28/2025:
Question: With regards to the solicitation, can you please provide the manufacturer and model information for the equipment?”
Response: The solicitation question date has passed. We do not have a list of the manufacturer or model number for the equipment. The CBER customer has indicated that the listed equipment is standard equipment in any typical laboratory in the USA. Most of the refrigerators, freezers, incubators, etc. are made by Thermo Fisher Scientific.
8/26/2025:
Question: Is the below statement saying that there will only be 5 days available throughout the year to complete these services, or will the list be broken into 5 separate service times throughout the year and we will have more than one day to service what is requested during that time?
The due dates for the preventative maintenance, calibration, certification of equipment of DBSQC may fall on different days all through the year. The above activities for all the equipment in the contract will be scheduled for no more than five (5) visits per year.
Response: The statement does not indicate that only 5 days will be available throughout the year to complete these services. Rather, It says that the list may be broken into 5 or less separate on-site service visits throughout the year and each visit the service provider can have more than one day to complete. The service provider shall coordinate with the TPOC on the service days and provide the estimated duration of such for each service visit.
8/21/2025
Question. Who would be responsible to pay and order PM kits (Hepa Filters, Filters, etc.) if a unit is required to replace during the PM?”
Response: After preventative maintenance / calibration the contractor shall make any recommendations to change consumable such as air filters etc. CBER may purchase this under a separate contract and either install or have the Contractor install the Government provided Equipment on the next scheduled PM visit.
This Solicitation is for the purchase of onsite preventative maintenance and ISO 17025 accredited calibration services for general equipment such as refrigerators, freezers, refrigerator/freezer combo units, incubators, CO2 incubators, ovens, water baths, centrifuges, PCR Workstations, digital thermometers, hygrometers, and chart recorders and hygrometers for DBSQC. DBSQC serves as a Standards Preparation and Testing laboratory for CBER. DBSQC is also an ISO 17025 accredited testing laboratory of CBER. The samples deposited by Sponsors (Industry) for licensing and lot release approvals are tested in DBSQC, OCBQ, CBER. See attached DBSQC Equipment list.
Update #3 ·
8/26/2025:
Question: Is the below statement saying that there will only be 5 days available throughout the year to complete these services, or will the list be broken into 5 separate service times throughout the year and we will have more than one day to service what is requested during that time?
The due dates for the preventative maintenance, calibration, certification of equipment of DBSQC may fall on different days all through the year. The above activities for all the equipment in the contract will be scheduled for no more than five (5) visits per year.
Response: The statement does not indicate that only 5 days will be available throughout the year to complete these services. Rather, It says that the list may be broken into 5 or less separate on-site service visits throughout the year and each visit the service provider can have more than one day to complete. The service provider shall coordinate with the TPOC on the service days and provide the estimated duration of such for each service visit.
8/21/2025
Question. Who would be responsible to pay and order PM kits (Hepa Filters, Filters, etc.) if a unit is required to replace during the PM?”
Response: After preventative maintenance / calibration the contractor shall make any recommendations to change consumable such as air filters etc. CBER may purchase this under a separate contract and either install or have the Contractor install the Government provided Equipment on the next scheduled PM visit.
This Solicitation is for the purchase of onsite preventative maintenance and ISO 17025 accredited calibration services for general equipment such as refrigerators, freezers, refrigerator/freezer combo units, incubators, CO2 incubators, ovens, water baths, centrifuges, PCR Workstations, digital thermometers, hygrometers, and chart recorders and hygrometers for DBSQC. DBSQC serves as a Standards Preparation and Testing laboratory for CBER. DBSQC is also an ISO 17025 accredited testing laboratory of CBER. The samples deposited by Sponsors (Industry) for licensing and lot release approvals are tested in DBSQC, OCBQ, CBER. See attached DBSQC Equipment list.
Update #2 ·
8/21/2025
Question. Who would be responsible to pay and order PM kits (Hepa Filters, Filters, etc.) if a unit is required to replace during the PM?”
Response: After preventative maintenance / calibration the contractor shall make any recommendations to change consumable such as air filters etc. CBER may purchase this under a separate contract and either install or have the Contractor install the Government provided Equipment on the next scheduled PM visit.
This Solicitation is for the purchase of onsite preventative maintenance and ISO 17025 accredited calibration services for general equipment such as refrigerators, freezers, refrigerator/freezer combo units, incubators, CO2 incubators, ovens, water baths, centrifuges, PCR Workstations, digital thermometers, hygrometers, and chart recorders and hygrometers for DBSQC. DBSQC serves as a Standards Preparation and Testing laboratory for CBER. DBSQC is also an ISO 17025 accredited testing laboratory of CBER. The samples deposited by Sponsors (Industry) for licensing and lot release approvals are tested in DBSQC, OCBQ, CBER. See attached DBSQC Equipment list.
Update #1 ·
This Solicitation is for the purchase of onsite preventative maintenance and ISO 17025 accredited calibration services for general equipment such as refrigerators, freezers, refrigerator/freezer combo units, incubators, CO2 incubators, ovens, water baths, centrifuges, PCR Workstations, digital thermometers, hygrometers, and chart recorders and hygrometers for DBSQC. DBSQC serves as a Standards Preparation and Testing laboratory for CBER. DBSQC is also an ISO 17025 accredited testing laboratory of CBER. The samples deposited by Sponsors (Industry) for licensing and lot release approvals are tested in DBSQC, OCBQ, CBER. See attached DBSQC Equipment list.
Files
| File | Type | Posted |
|---|---|---|
| Combined Synopsis Solicitation -75F40125Q130197.pdf | ||
| List of Equipment CBER-2025-130197.pdf |
Notice history
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