Preventative Annual Maintenance and Testing of Oil-fired Boilers and Water Heater Systems

This is a Combined Synopsis/Solicitation for commercial services prepared in accordance with the format in subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The United States Coast Guard (USCG) is seeking to acquire the services to complete preventative annual maintenance and testing of oil-fired boilers and water heater systems located at USCG Base Ketchikan in accordance with manufacturer specifications, NFPA 31 and 40 CFR Part 63 Subpart J.

70Z03525QKET0028 is hereby issued as a RFQ.  This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-06. All responsible sources may submit a quotation which shall be considered by the agency. Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with their offer.

This requirement is 100% set aside for small businesses under NAICS 238220 with an associated size standard of $19,000,000. PSC Code for this requirement is J045 – Maintenance, Repair, and Rebuilding of equipment – Plumbing, Heating, and Waste Disposal Equipment.

A firm fixed price purchase order award will be made to the Lowest Price Technically Acceptable offeror. 

FAR Provision 52.212-1, Instructions to Offerors-Commercial (SEP 2023), is incorporated by reference and applies to this acquisition.

Place of Performance:

Base Ketchikan, 1300 Stedman St. Ketchikan, AK, 99901

Performance Requirements

*See attached sow for detailed requirements.

Read SOW in its entirety prior to submitting bid***

Attached Annual Boiler and Testing Forms are required to be used and will further inform the work to be completed.

Deadline for questions is Tuesday, January 21st, 2025.

Any and all questions regarding this solicitation shall be submitted in writing to

Tyler Brady @ Tyler.s.Brady@uscg.mil or Benjamin Reedy at Benjamin.r.reedy@uscg.mil

All RFQ responses shall be submitted via sam.gov. All quotes are due by Wednesday, January 29, 2025. NOON AKST

Award is anticipated to be made NLT Monday February 3rd, 2025.

The Government intends to issue a Firm-Fixed Price Purchase Order.

Order Administration

The U.S. Coast Guard, Base Ketchikan, Procurement and contracting, 1300 Stedman st, Ketchikan AK, 99901 will perform all Order administration. Communications pertaining to contractual administrative matters for this Order shall be addressed to the Contracting Officers (KO) listed below.

Changes in, or deviations from, the scope of work shall not be affected without written

modification to the Order as executed by a Contracting Officer.

Primary Contracting Officer: Benjamin Reedy E-Mail: Benjamin.r.reedy@uscg.mil

Alternate Contracting Officer(s): Tyler Brady, E-Mail: Tyler.s.Brady@uscg.mil

INVOICE INSTRUCTIONS

In conjunction with the subject award, proper invoices will be submitted through the

Invoice Processing Platform (IPP) at https://www.ipp.gov/. IPP is a secure web-based

electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau

of the Fiscal Service in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

IPP is available at no cost to any commercial vendor or independent contractor doing

business with a participating government agency.

Actions to take:

If you are already enrolled in IPP:

If your company is already registered to use IPP, you will not be required to re-register and you do not need to contact IPP.

If you are NOT already enrolled in IPP:

The point of contact you provided in your SAM.gov registration will receive two emails

from ipp.noreply@mail.eroc.twai.gov.

Please note that emails from this email address may filter into your spam or junk folder:

1. The first email will have the IPP Logon ID and a link to the IPP application.

2. A second email, which will be sent within 24 hours of the first email, contains a

temporary password.

Once your contact receives these emails, please ensure they log into IPP and complete

the registration process.

Once registered to use IPP, your company may submit invoices electronically, receive email

notifications when requests are paid, view payment history, and access remittance

downloads. The e-mail notification of payment is sent when a payment is distributed to

your bank account and may include the following payment information: Date of

payment, dollar amount, invoice number, paying agency, payee name, and ACH trace

number.

Vendor training materials, including a first-time login tutorial, are available on the

https://www.ipp.gov/ website. Once you have logged in to the IPP application, you will

have access to user guides that provide step-by-step instructions for all IPP capabilities,

ranging from creating and submitting an invoice to setting up email notifications. Live

webinars are held monthly and provide a great opportunity to learn the basic of the

system and to call in and ask the IPP team questions about the IPP application.

IPP Customer Support is available to assist users of the system and can answer your

questions related to accessing IPP or completing the registration process.

• Toll-free number: 866-973-3131

• Email address: IPPCustomerSupport@fiscal.treasury.gov

• Hours of operation: Monday through Friday (excluding bank holidays) from 8:00 am -

6:00 pm ET