SOW - Upper and Lower Base Annual Boiler Maintenence 2025.docx

Scope of Work and Specifications for

USCG Base Ketchikan 1300 Stedman Street Ketchikan, AK 99901-6698

Base Ketchikan Annual Boiler Maintenance

Located at U.S. Coast Guard Base Ketchikan, AK.

October 30, 2024

Commanding Officer United States Coast Guard Base Ketchikan Facilities Engineering Ketchikan, AK 99901-6698

1. SCOPE:

1.1. Provide labor to complete preventative annual maintenance and testing of oil-fired boilers and water heater systems located at USCG Base Ketchikan in accordance with manufacturer specifications, NFPA 31 and 40 CFR Part 63 Subpart J.

2. GOVERNMENT FACILITIES AND UTILITIES:

2.1. Electrical power is available on the site; the Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded. Telephone services will not be available for use by the contractor.

3. MATERIALS AND LOCATIONS:

3.1. The Contractor is required to comply with local VOC laws and regulations. All applicable Material Safety Data Sheets shall be available upon request.

4. SCHEDULE OF WORK:

4.1. Completion of work shall be within 20 business days from date of performance period start. The Contractor shall perform all work during normal base work hours. The base normal working hours are 7:00am to 5:00 pm, Monday through Friday. If the contractor must work outside normal working hours, permission must be obtained from the KO.

5. EXISTING CONDITIONS:

5.1. The Offeror should visit the site and take such other steps as may be reasonably necessary to ascertain the nature and location of the work, the general and local conditions which can affect the cost of the work thereof. Failure to do so will not relieve bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work. The government will assume no responsibility for any understanding or misrepresentations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the request for quotes, the specification or related documents.

6. SITE VISIT: Contractors shall coordinate access to Base Ketchikan for the purpose of Site Visit through the KO.

7. LIABILITY OF CONTRACTOR:

7.1. Any damage to government property caused by the contractor shall be repaired or replaced by the contractor at no cost to the government. The contractor shall not disconnect any service without approval from the KO.

7.2. The contractor shall be responsible for cleanup and disposal of any and all waste generated as a result of the work conducted.

8. INSPECTION AND ACCEPTANCE: The KO will accomplish inspection and acceptance of work. This responsibility may be delegated to Base Ketchikan’s Public Works Supervisor or the Facilities Engineer.

9. SAFETY: The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the work area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety equipment and ensure compliance with the requirements of all Federal, State and Local safety laws, rules and regulations addressing hazards associated with the work to be performed.

10. GOVERNMENT FACILITIES AND REGULATIONS: The Contractor, their employees, and any sub-contractors shall become familiar with and obey all Base/ Unit regulations. All personnel employed on the project shall keep within the limits of the work area and shall not enter any other area outside of the work site unless authorized to do so in the performance of their duties. There shall be No Smoking in any Coast Guard Building.

11. TECHNICAL REQUIREMENTS:

11.1. GENERAL: The contractor shall provide all labor, materials, tools, equipment, supervision, engineering services, and transportation necessary to complete preventative annual maintenance, cleaning, and testing of heating systems located at USCG Base Ketchikan in accordance with manufacture specifications, NFPA 31 and 40 CFR Part 63 Subpart J for the following boilers:

11.1.1. Admin Building: 2x Weil-McLain 588, 943 MBH Net IBR burner, Beckett CF1400 series.

11.1.2. MAT Building: 1x Burnham V1104H. Unit will require a new target wall installation prior to annual service

11.1.3. MAT Building: 1 Burnham V1104H.

11.1.4. Warehouse: 2x Burnham V-904 (SN 7595848 & 7595850)

11.1.5. Industrial Production Facility: 3x Weil-McLain 850, Beckett CF800-W burners. Boilers 2 & 3 are operational but will require diagnostic inspection of fuel. Units will not remain online while Boiler 1 is online running.

11.1.6. Boathouse: 1x Weil-McLain Gold Oil with Beckett Burner. Currently offline. Unit will require inspection and diagnostics.

11.1.7. Commanding Officer’s Quarters: 1x Weil-McLain Gold Oil with Beckett Burner

11.1.8. Armory: 1x Weil-McLain Gold Oil with Beckett Burner

11.1.9. Medical Clinic: 2x Weil-McLain, Series 3 Gold Oil, with Beckett Model AF/FG Burners

11.1.10. Galley: 2x Weil-McLain, Series 3 Gold Oil, with Beckett Model AF/FG Burners.

11.1.11. Galley: 1 Bock brand Gas Fired Hot Water Heater Burner with Beckett Burner

11.1.12. UPH/Barracks: 2x Weil-McLain, Series 3 Gold Oil, with Beckett Model AF/FG Burners.

11.2. The contractors shall consider all risk to equipment and personnel and incorporate safe work practices, hazard analysis, and hazard mitigation procedures to ensure the risks and hazards of the proposed work are mitigated. The contractor shall participate in all utility outages and lock out tag out procedures required to isolate energy sources and set up the work site of the performance of the work.

11.3. Contractor shall provide proof of experience and qualification to perform work.

11.4. Provide a report of the work performed and results of the inspection, maintenance, and testing to USCG Base Ketchikan:

11.4.1. The report should include, but is not limited to:

11.4.1.1. Verified equipment information (capacity, manufacturer, model, serial...)

11.4.1.2. Devices inspected/tested

11.4.1.3. Any code violations or deficiencies found.

11.4.1.4. Equipment specific Boiler Information and Record of Tune-Up Procedures Document (form), for each individual oil-fired unit filled out by the technician. Required forms are provided in exhibit 1 “Annual Boiler Inventory and Testing Forms”

11.4.1.5. Before maintenance and after maintenance exhaust gas readings

11.4.1.6. A statement showing the current calibration date for the flue gas analyzer must be included in the report.

11.4.2. If equipment listed does not work after the inspection and maintenance, the report shall provide parts and a scope of work to remedy the broken equipment. No remedial actions outside of what is specified in 11.5 of these requirements is authorized under the resulting award. Such actions are outside the scope of these requirements.

11.4.3. An electronic copy of the report shall be delivered in PDF format via email to Russell.M.Dever@uscg.mil .

11.4.4. The contractor shall ensure submittal of the report and confirm receipt within 15 business days of completing work.

11.5. The maintenance to each heating unit should include, but is not limited to, the following:

11.5.1. Inspection of the combustion chamber/fire box.

11.5.2. Brush and vacuum the heat exchanger.

11.5.3. Provide & properly install new fuel nozzle, primary and secondary fuel filter (as currently configured).

11.5.4. Clean, inspect, re-install, or replace as needed, the fuel pump couplings, fuel pump pickup screens, and ignition electrodes.

11.5.5. Clean, inspect, and adjust as needed, the barometric damper/draft regulator, burner diffuser and blade gap, and combustion air damper.

11.5.6. Optimize fuel/air mixture to ensure complete and efficient combustion.

11.6. Any additional materials, parts, and/or labor not covered under this statement of work but required to complete the requirements shall be requested via quote submitted to Base Ketchikan Facilities Engineering office or via email to Russell.M.Dever@uscg.mil. NO ADDITIONAL WORK SHALL BE PERFORMED WITHOUT PRIOR APPROVAL FROM THE KO VIA A MODIFICATION TO THE RESULTING CONTRACT.

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