Prepared Meals to Support the 260th ESC Annual Training in Culbertson, Montana
Closed Solicitation Posted
- Solicitation number
- W9124V26QA003
- Agency
-
Montana National Guard
Army National Guard, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 722320 Caterers
- PSC
- 8945 Food, Oils And Fats
- Place of performance
- Culbertson, Montana 59218, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Montana Army National Guard seeks prepared meals for the 260th Engineering Support Company Annual Training in Culbertson, Montana, with quotations due May 28, 2026 at 10:00 AM Mountain Daylight Time. This procurement is a 100% small business set-aside under NAICS code 722320 (Caterers).
Place of performance is Culbertson, Montana. The requirement spans July 10–24, 2026 and comprises 1,120 breakfast meals, 1,120 dinner meals, and 16 lunch meals (2,256 total meals). Meals must be prepared at the vendor's location and delivered to the MTARNG armory. Breakfast must include eggs, meat, meatless entree, potatoes, fresh milk (45–50% of patrons), and 100% fruit juice. Dinner requires a main entree, starch, vegetable, salad with multiple dressing options, and beverages (soda prohibited). Dinner meals cannot repeat within five days, and three fresh fruit options must be available at every meal. The contractor must maintain hot food at 135 degrees Fahrenheit or above and cold items at 41 degrees Fahrenheit or below, strictly comply with FDA Food Code 2022 guidelines, and purchase from USA-approved vendors only. The contractor provides all serving utensils, plates, cups, and warming equipment; the Government provides facility access, tables, power, water, parking, and final meal counts 48 hours prior to service.
The procurement is issued as a commercial item under FAR Part 12 and will be awarded on a Firm Fixed Price basis without discussions. Award will be based on best value using three evaluation factors: technical acceptability (14-day sample menu compliant with specifications), past performance (reviewed via CPARS and SPRS), and price. Quotations must be submitted via email to Mike Davies at michael.davies5.civ@army.mil. Prior to award, the contractor must register in SAM.gov. Payment will be processed through Wide Area Work Flow.
Notice text
2 versions
Update #2 · Latest ·
*** Notice of Amendment
Amendment 1
The following changes have been made to the Statement of Work.
Section 2 has been re-numbered to clean up numbering issues.
Section 2.3: Clarifying language has been added concerning the potential variation in meals requested.
Section 7.1: Provides information relating to meal count variations throughout the training cycle.
End of Amendment 1.
----------------------------------------------------------------------------------------------------------------------
1. The Montana Army Nation Guard (MTARNG) has a requirement for prepared meals to be delivered to the MTARNG armory in Culbertson, Montana. The requirement is for approximately 80 breakfast and 80 dinner meals per day, plus one lunch meal for 16 Soldiers. The period of performance for this requirement is 10 July through 24 July 2026.
Meals shall be prepared at the vendor’s location and delivered to Armory in Culbertson. Meals shall be prepared and delivered per the specifications in the attached Request for Quote (RFQ). No Government property will be furnished for this requirement.
2. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2026-01 Effective on March 13, 2026. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at www.acquisition.gov. Submission of a quote acknowledges receipt of the applicable provision, and
clauses incorporated into this solicitation.
3. Solicitation number W9124V26QA003 is issued as a Request for Quotation (RFQ).
4. This acquisition is a 100% set aside for small business concerns under North American Industry Classification System (NAICS) Code 722320, Caterers.
5. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
6. Offerors are reminded to conduct a comprehensive review of the attached Statement of Work to ensure their offer captures all the requirements. Offerors are also reminded they are required to submit a 14-day sample menu for their offer to be considered. Quotes and questions shall be submitted via email to the Point of Contact listed below.
7. Pricing shall be submitted using the attached price matrix.
8. Point of Contact (POC) for this requirement is Mike Davies. michael.davies5.civ@army.mil
Update #1 ·
1. The Montana Army Nation Guard (MTARNG) has a requirement for prepared meals to be delivered to the MTARNG armory in Culbertson, Montana. The requirement is for approximately 80 breakfast and 80 dinner meals per day, plus one lunch meal for 16 Soldiers. The period of performance for this requirement is 10 July through 24 July 2026.
Meals shall be prepared at the vendor’s location and delivered to Armory in Culbertson. Meals shall be prepared and delivered per the specifications in the attached Request for Quote (RFQ). No Government property will be furnished for this requirement.
2. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2026-01 Effective on March 13, 2026. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at www.acquisition.gov. Submission of a quote acknowledges receipt of the applicable provision, and
clauses incorporated into this solicitation.
3. Solicitation number W9124V26QA003 is issued as a Request for Quotation (RFQ).
4. This acquisition is a 100% set aside for small business concerns under North American Industry Classification System (NAICS) Code 722320, Caterers.
5. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.
6. Offerors are reminded to conduct a comprehensive review of the attached Statement of Work to ensure their offer captures all the requirements. Offerors are also reminded they are required to submit a 14-day sample menu for their offer to be considered. Quotes and questions shall be submitted via email to the Point of Contact listed below.
7. Pricing shall be submitted using the attached price matrix.
8. Point of Contact (POC) for this requirement is Mike Davies. michael.davies5.civ@army.mil
Files
| File | Type | Posted |
|---|---|---|
| 260th ESC AT Prepared Meals 2026 SOW REVISED FINAL 05222026.pdf | ||
| 260th Preapred Meals Photos.pdf | ||
| 260th ESC AT Prepared Meals 2026 SOW FINAL.pdf | ||
| QA003 Provisions and Clauses.pdf | ||
| 260th Meal Price Matrix.xlsx | XLSX spreadsheet |
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