Pre-Solicitation Notice with Intent to Sole Source R&D Technology Support Services for Extension Upgrade to Avicenna Turbo Note
Closed Special Notice Posted
- Solicitation number
- 36C24E26Q0124
- Agency
-
Veterans Integrated Service Network 4
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 541990 All Other Professional, Scientific, and Technical Services
- Place of performance
- Michigan 48105, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Veterans Health Administration, Office of Research and Development, Regional Procurement Office–East in Pittsburgh, Pennsylvania issued a pre-solicitation notice on September 9, 2026 announcing its intent to award a sole-source, Firm-Fixed-Price contract to Avicenna Medical Systems, Inc. for R&D technology support services to implement and extend the upgraded Avicenna Turbo Note application across multiple VA sites. The sole-source justification rests on Avicenna Medical Systems being the exclusive licensee of the source code and related intellectual property for the MedRec Tool and Turbo Note, classified as Derivative Work under VA license ID #2016-186, with no other responsible source capable of performing the required services.
The contract structure comprises a one-year base period plus three one-year option periods. The scope includes development tasks (weekly coordination with VA staff, system upgrades incorporating user input, backend SQL database, VistA EMR data interface integration, patient tracker functionality, and decision tree screening), initial installation and training (production server setup, administrative access, VA project team training, system testing with error correction, and patient data transfer), and post-installation support (bug fixes, up to 25 hours of developmental changes, and up to 10 hours of additional report development annually).
Responsible sources may demonstrate capability to perform the work by submitting capability information by the September 18, 2026 deadline. The Government reserves discretion to conduct a competitive procurement based on responses received. NAICS 541990 applies with a $19.5 million size standard; PSC is DA10.
Notice text
Pre-Solicitation Notice for the notice of intent to award a sole source contract.
This is not a solicitation. The Veterans Health Administration (VHA), Office of Research and Development (R&D), Regional Procurement Office (RPO) – East in Pittsburgh, PA intends to award on a sole source basis a Firm-Fixed-Price Contract for a one (1) year base period to include three (3) option years to Avicenna Medical Systems, Inc., 3090 Dhu Varren Ct, Ann Arbor, MI 48105-9654, to provide support for the implementation of the upgraded Avicenna Turbo Note at multiple VA sites utilizing Turbo Note.
Avicenna Medical Systems, Inc., is the developer and exclusive licensee of the source code and related Know How covering the MedRec Tool and its various modules including Turbo Note. The upgraded Turbo Note is considered a Derivative Work under license VA ID #2016-186. Avicenna Medical Systems is the exclusive licensee of the source code and only known source who can provide these services to upgrade the existing Turbo Note web-based application in use at VA.
Since the intent is to procure this on a sole source basis, no solicitation will be posted to Contract Opportunities. The applicable NAICS code is 541990 with a $19.5 million size standard. The PSC is DA10. The authority for this action is RFO FAR 6.103-1 only one responsible source and no other supplies or services will satisfy agency requirements.
This notice of intent is not a request for competitive quotes. Responsible sources may identify their interest by submitting capability information that clearly demonstrates the capability to perform the required work in accordance with the attached statement of work. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement.
A determination by the Government not to compete the proposed requirement based upon the responses to this notice is solely within the discretion of the Government.
The Government will not be responsible for any costs associated with the preparation of responses to this notification.
Capability information is required by Friday, September 18, 2026, 11:00 AM, ET, and must be sent by email to Shannon Hukriede at shannon.hukriede@va.gov. No telephone responses will be accepted.
Files
| File | Type | Posted |
|---|---|---|
| SOW - Turbo Note Extension_Special Notice.docx | DOCX document |
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